Puhoi Community Forum Minutes: 26th May 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 26 May 2015 commencing at 7.30pm

 

PRESENT: Hans Everts (Chair), Beth Houlbrooke, Theo Koops, Jenny Schollum, Peter Straka, Judith Williams, Wendy Hayton (Minutes)

 

Apologies: Terri Ryder, Dustyn O’Leary

 

 

WELCOME

Hans welcomed members to the meeting. A team from the NZTA had held an information session on Puhoi-Warkworth motorway extension in the afternoon, just prior to this meeting. A number of Forum members had attended that event, and were therefore not able to be also present at this meeting.

 

1. MINUTES OF PREVIOUS MEETING held on 28 April 2015

Motion 1

That the minutes of the meeting held on 28 April 2015 be confirmed as a true and accurate record of the meeting.

Moved: Peter Straka

Seconded: Theo Koops

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

MATTERS ARISING

a) 3 Heritage Trees available from the Historical Society

Peter Straka reported that the trees are a pear, apple and plum. They will be best transplanted at the end of the growing season (June/July). Some assistance will be needed with the transplanting in the form of a truck and manual labour. It was agreed it would be helpful to tie this work in with the next Landcare activity, scheduled for mid-June.

 

2. CORRESPONDENCE IN

1.5.15 Email from Rachel Blundell NZTA re possible date for Puhoi-Warkworth motorway

extension information event.

5.5.15 Email –  Rodney Local Board Community Grants Walkway Fund – application

 

CORRESPONDENCE OUT

3.5.15 Email to Rachel Blundell NZTA, re Puhoi-Warkworth Motorway Extension

Information Event

4.5.15 Email to Jane O’Hagan re update from last meeting on Puhoi weeds problem

 

3. TREASURER’S REPORT

This had been previously circulated. May was a quiet month. Subscriptions are due ($10 each).

Information and a request will go out with other information prior to next month’s AGM. Payment to Sports Club for meeting hire is due, being $120 for 12 meetings, April 2014 – May 2015 (meeting in December).

 

 

 

 

Motion 2

That the Treasurer’s report be accepted.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

Motion 3

That the Secretary be paid the sum of $30 for this month’s meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

Motion 4

That the Sports Club be paid the fee for meeting room hire for the past 12 meetings, being $120

April 2014 – May 2015 (no meeting in December) at $10 per meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

4. OTHER REPORTS

Judith Williams reported that the last Farmers’ Market (Ethnic) was the most successful in the 7 years since it started.

Hans Everts reported a good Trivial Pursuit evening for the Puhoi Forum Team (although not outstandingly successful). There were about 10 teams competing, and approximately 60 people in total.

5. GENERAL BUSINESS

Hans commented that a number of key items under General Business had quite appropriately become the primary responsibility of small groups to report back to the Forum. Since some of the representatives have not been able to attend this meeting, the reports were brief.

1. Weed Control

Judith Williams reported the convolvulus had gone from the Church area. There had been some correspondence with Jenny O’Hagan of the Council about weed control. Hans

Everts had passed this on to Dustyn O’Leary, who will contact her regarding progress.

 

2. Traffic Safety – Footbridge and Footpath

Beth Houlbrooke had not received a recent update on progress. She understood the tendering process had taken place, and it is likely the process is waiting on the moving of the power pole by Vector.

 

3. Composting

Judith had asked Phillippa Beagley how her first workshop on 2 May had gone. About 3 people had attended.

 

4. Puhoi Poneers Memorial Park

Hans reported that Richard Walters had finished spraying the gorse on the loop track.

 

The Dog Signs are still a work in progress.

 

5. Rodney Local Board Community Grants Walkway Fund – application

Hans Everts had had a meeting the previous Monday with Shelley Hackett, Peter Straka and

Rodney Straka regarding making this application, and issues arising from the process.

 

It has been suggested that the Council will prefer to consider those applications where the Community has already started the work, and will then fund the next stage. It is considered therefore that it is worthwhile making an application for a grant to assist with Stage 2 of the Riverside Walkway. Stage 2 of this development is from the macrocarpas to the far end. A quote is being obtained for materials and gates.

 

Hans Everts has drafted an application with assistance from Peter Straka, Rodney Straka and Shelley Hackett, and will be submitting this at the end of this week (due date 31 May 2015).

 

Beth commented that the Local Board is keen to encourage projects which are ready to use the grant money (rather than leave it in the Bank awaiting development). She suggested that adding the budget and a timeline would be very helpful for any submission. The meeting unanimously support filing this submission.

 

Motion 5

That an application for a Rodney Local Board Community Grant be submitted for Stage 2 of the Puhoi Riverside Walkway.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

6. Puhoi Cemetery – Auckland Council – recent changes

Jenny Schollum reported that on 15 February 2015, the Auckland Council had taken over the running of the Puhoi Cemetery which has been in existence since 1892. Many descendants and others have family plots there. 90% of the names in the old part of Puhoi Cemetery are Bohemian. The new lawn section is available for anyone who wishes to be buried there.

Many locals living here and abroad have a strong desire to be buried there. It has always been understood that a plot was purchased in perpetuity. Under the new Auckland Council By-laws people purchase an Exclusive Right of Burial for 60 years after which the right lapses. Puhoi is now considered an urban cemetery where the purchase price is $2837. Meeting members considered the 60 years should start from 15 February 2015 when the Council took over and this needs to be clarified with the Council.

 

It is considered appropriate to ask the Council to honour Puhoi tradition and history separately, as a case outside the new By-laws which have been introduced. Peter Straka suggested taking Puhoi’s case to local MP Mark Mitchell.

 

Beth Houlbrooke suggested it might be helpful to send a letter to the Council regarding this matter. It was agreed that the Puhoi Historical Society should be requested to send a letter to

 

 

 

 

the Council, with a support letter from the Puhoi Community Forum. A draft will be tabled at the next Forum meeting. Once these letters are sent, it was proposed that copies be sent by

the Forum to the Chair of the Local Board requesting a letter of support to the Auckland Council.

 

It was suggested that individual families should also make submissions.

 

 

NEXT MEETING – AGM

The next meeting will be held on Tuesday 30 June at 7.30pm in the Sports Club.

 

The meeting closed at 8.25pm.

 

 

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 26 May 2015 commencing at 7.30pm

PRESENT: Hans Everts (Chair), Beth Houlbrooke, Theo Koops, Jenny Schollum, Peter Straka, Judith Williams, Wendy Hayton (Minutes)

Apologies: Terri Ryder, Dustyn O’Leary

WELCOME

Hans welcomed members to the meeting. A team from the NZTA had held an information session on Puhoi-Warkworth motorway extension in the afternoon, just prior to this meeting. A number of Forum members had attended that event, and were therefore not able to be also present at this meeting.

  1. MINUTES OF PREVIOUS MEETING held on 28 April 2015

Motion 1

That the minutes of the meeting held on 28 April 2015 be confirmed as a true and accurate record of the meeting.

Moved: Peter Straka

Seconded: Theo Koops

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

MATTERS ARISING

  1. 3 Heritage Trees available from the Historical Society

Peter Straka reported that the trees are a pear, apple and plum. They will be best transplanted at the end of the growing season (June/July). Some assistance will be needed with the transplanting in the form of a truck and manual labour. It was agreed it would be helpful to tie this work in with the next Landcare activity, scheduled for mid-June.

  1. CORRESPONDENCE IN

1.5.15 Email from Rachel Blundell NZTA re possible date for Puhoi-Warkworth motorway

extension information event.

      1. Email –  Rodney Local Board Community Grants Walkway Fund – application

CORRESPONDENCE OUT

3.5.15 Email to Rachel Blundell NZTA, re Puhoi-Warkworth Motorway Extension

Information Event

4.5.15 Email to Jane O’Hagan re update from last meeting on Puhoi weeds problem

3. TREASURER’S REPORT

This had been previously circulated. May was a quiet month. Subscriptions are due ($10 each).

Information and a request will go out with other information prior to next month’s AGM. Payment to Sports Club for meeting hire is due, being $120 for 12 meetings, April 2014 – May 2015 (meeting in December).

Motion2

That the Treasurer’s report be accepted.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

Motion 3

That the Secretary be paid the sum of $30 for this month’s meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

Motion 4

That the Sports Club be paid the fee for meeting room hire for the past 12 meetings, being $120

April 2014 – May 2015 (no meeting in December) at $10 per meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

  1. OTHER REPORTS

Judith Williams reported that the last Farmers’ Market (Ethnic) was the most successful in the 7 years since it started.

Hans Everts reported a good Trivial Pursuit evening for the Puhoi Forum Team (although not outstandingly successful). There were about 10 teams competing, and approximately 60 people in total.

  1. GENERAL BUSINESS

Hans commented that a number of key items under General Business had quite appropriately become the primary responsibility of small groups to report back to the Forum. Since some of the representatives have not been able to attend this meeting, the reports were brief.

  1. Weed Control

Judith Williams reported the convolvulus had gone from the Church area. There had been some correspondence with Jenny O’Hagan of the Council about weed control. Hans
Everts had passed this on to Dustyn O’Leary, who will contact her regarding progress.

  1. Traffic Safety – Footbridge and Footpath

Beth Houlbrooke had not received a recent update on progress. She understood the tendering process had taken place, and it is likely the process is waiting on the moving of the power pole by Vector.

  1. Composting

Judith had asked Phillippa Beagley how her first workshop on 2 May had gone. About 3 people had attended.

  1. Puhoi Poneers Memorial Park

Hans reported that Richard Walters had finished spraying the gorse on the loop track.

The Dog Signs are still a work in progress.

  1. Rodney Local Board Community Grants Walkway Fund – application

Hans Everts had had a meeting the previous Monday with Shelley Hackett, Peter Straka and

Rodney Straka regarding making this application, and issues arising from the process.

It has been suggested that the Council will prefer to consider those applications where the Community has already started the work, and will then fund the next stage. It is considered therefore that it is worthwhile making an application for a grant to assist with Stage 2 of the Riverside Walkway. Stage 2 of this development is from the macrocarpas to the far end. A quote is being obtained for materials and gates.

Hans Everts has drafted an application with assistance from Peter Straka, Rodney Straka and Shelley Hackett, and will be submitting this at the end of this week (due date 31 May 2015).

Beth commented that the Local Board is keen to encourage projects which are ready to use the grant money (rather than leave it in the Bank awaiting development). She suggested that adding the budget and a timeline would be very helpful for any submission. The meeting unanimously support filing this submission.

Motion 5

That an application for a Rodney Local Board Community Grant be submitted for Stage 2 of the Puhoi Riverside Walkway.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

  1. Puhoi Cemetery – Auckland Council – recent changes

Jenny Schollum reported that on 15 February 2015, the Auckland Council had taken over the running of the Puhoi Cemetery which has been in existence since 1892. Many descendants and others have family plots there. 90% of the names in the old part of Puhoi Cemetery are Bohemian. The new lawn section is available for anyone who wishes to be buried there.

Many locals living here and abroad have a strong desire to be buried there. It has always been understood that a plot was purchased in perpetuity. Under the new Auckland Council By-laws people purchase an Exclusive Right of Burial for 60 years after which the right lapses. Puhoi is now considered an urban cemetery where the purchase price is $2837. Meeting members considered the 60 years should start from 15 February 2015 when the Council took over and this needs to be clarified with the Council.

It is considered appropriate to ask the Council to honour Puhoi tradition and history separately, as a case outside the new By-laws which have been introduced. Peter Straka suggested taking Puhoi’s case to local MP Mark Mitchell.

Beth Houlbrooke suggested it might be helpful to send a letter to the Council regarding this matter. It was agreed that the Puhoi Historical Society should be requested to send a letter to

the Council, with a support letter from the Puhoi Community Forum. A draft will be tabled at the next Forum meeting. Once these letters are sent, it was proposed that copies be sent by

the Forum to the Chair of the Local Board requesting a letter of support to the Auckland Council.

It was suggested that individual families should also make submissions.

NEXT MEETING – AGM

The next meeting will be held on Tuesday 30 June at 7.30pm in the Sports Club.

The meeting closed at 8.25pm.