Puhoi Centennial Hall AGM 28th May 2014

Puhoi Centennial Hall AGM 28th May 2014

Present

Alison Sampson, Kathy and Cody Mankelow, Fran Endemann and Val Smith. (committee)
Bill and Sue Marcroft, Carole and Derek Hay, Pat Endemann, John Simons, Ruth Cunliffe, Judith Williams, Maria Williams, Judy Lyons and Guinny Sorensen.( members and guests).

Apologies

None

Annual Report

Alison Sampson welcomed everyone and thanked them for coming, especially on such a cold night.
Alison thanked  all the committee members for all their hard work throughout the year and thanked the community for supporting the various fund raising events.
She said that the bookings had been consistent, which has taken the pressure off fund raising activities, but we are constantly seeking new ideas.
Alison thanked all the hard work done by Kathy and Cody Mankelow and John Simons in applying for a grant from the Lotteries commission, which was successful. We have been given $10,000.00 to help with the cost of replacing the roof.
We have had several successful events starting in June with the 150th Anniversary celebrations. The committee made sure that the hall was in pristine condition for the event.
In September we raised $1,700.00 with a dance, and Puhoi’s own “Cirque de Soleil” with Jasmine Papprill hanging from the rafters.
In November the Art group organised an exhibition of paintings by local artists, which was very successful, and they were able to donate $1,000.00 to the hall.
Finally in April we had our Anzac Quiz night, which was a resounding success giving us $1,200.00 profit. A big thank you goes to all the committee especially Fran Endemann, plus Pat Endemann, Ruth Cunliffe and many more helpers on the night.
Alison also thanked all the local  businesses who have been very generous with their sponsorship throughout the year.
The hall has been well used throughout the year by family and friends celebrating  a birthday or wedding, or sadly a funeral.
It is used regularly by the scouts,  badminton, the dance group, and it is the venue for the Xmas street party.
Mike Swain, Jenny Neel and Christine Noone are standing down from the committee this year. Alison thanked them for all their hard work. She thanked Mike for all the work on the Puhoi website which has seen us getting more wedding bookings.
Alison thanked Derek Hay for auditing the books.
Treasurers Report for year ending 31st March 2014
Kathy Mankelow reported that the total income was $13,829.01 down $3,745.73 from $17,574.74 the previous year.
The committee had identified that fundraising efforts were decreasing and it was time to introduce some new events. Unfortunately we failed to come up with any new initiatives and this is reflected in the fundraising being down by $1,913.50 from the previous year.
The committee also identified that rather than relying on fundraising to cover the cost of maintenance, we needed to ensure that the hire fees being charged were consistent, competitive and actually generating hall income. After much research, the wedding and funeral hire fees were adjusted.
The total expenditure was down this year. Running costs were about the same and no maintenance work was done this year.  Lower insurance premiums, that we worked so hard to achieve, have enabled us to have less day to day running costs.
Kathy was pleased to report that the hall maintained a strong financial position with a total bank balance of $34,.009.78 with 19 members.
She thanked Derek Hay, for once again, very kindly auditing the books. Being an Incorporated society and registered charity an Audited Annual Return must be filed with the Charities Commission every year.
Kathy thanked the committee, who are all volunteers, for their hard work . With the increasing population the hall is becoming a very popular venue. With more use, the maintenance of the building increases, plus the fact that the building is 114 years old we must make sure it is well maintained and updated when needed.
Kathy said the committee will need to continue to work hard to maintain the stable financial position we have.
The treasures report was approved by Fran Endemann and seconded by Ruth Cunliffe.
Questions from members and guests
We were asked how long the hall would be out of action when the new roof is being installed. We estimate two weeks for each side, depending on any problems being found when the iron is removed.
Alison also said that we hoped in the future to renovate the kitchen and toilets. We may also replace the curtains with roller blinds.

New Committee

Chairperson – Alison Sampson nominated by Fran Endemann seconded by Judith Williams.
Treasurer – Kathy Mankelow nominated by Val Smith seconded by Carole Hay.
Secretary – Valerie Smith nominated by Fran Endemann seconded by Judith Williams.
Bookings Officer – Fran Endemann nominated by Kathy Mankelow seconded by Judith Williams.
Cody Mankelow- nominated by Fran Endemann seconded by Val Smith
Pat Endemann – nominated by  Alison Sampson seconded by Kathy Mankelow.
Maria Williams – nominated by Kathy Mankelow seconded by Val Smith.
Judy Lyons – nominated by Val Smith seconded by Kathy Mankelow.
Friends of the hall include, Guinny Sorensen, Ruth Cunliffe , Carole Hay, Christine Noone, Judith Williams and Sue Marcroft.
Thanks
Judith Williams thanked the committee for all their hard work.