Minutes of the Puhoi Forum Community Meeting Held at Puhoi Sports Club On 31st July 2018

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 31st July 2018 commencing at 7.30pm.

Apologies

Sorrel O’Leary (secretary), Terri Ryder, Heston Prosper-Smith, Sandra Beagley, Sheryll Titford.

Present

Dustyn O’Leary (co-chair), Paul Manton (Chair), Gavin Donaldson, Jenny Schollum (treasurer), Mike Swain, Luke Krieg (deputy chair), Brian Titford, Judith Williams.

1. MINUTES OF PREVIOUS MEETING 27th June 2018.

Motion 1

THAT the minutes of the meeting held on 27 June 2018 be confirmed as a true and accurate record.

Moved: Luke Krieg

Seconded: Dustyn O’Leary

Carried

2. TREASURER’S REPORT April 2018

Jenny noted that subs are low due to members not renewing and groups with outstanding fees. Luke Krieg offered to send out an email encouraging old members to rejoin. Action – Luke Krieg. The annual charities return has also been completed, big thanks to Jenny for her work on this.

Motion 2

THAT the Treasurer’s report for April 2017 be accepted as a true and accurate record.

Moved: Luke Krieg

Seconded: Gavin Donaldson Carried

Motion 3

THAT invoices for work and plants in the Puhoi Pioneers Memorial Park be paid (details in treasurers report).

Moved: Jenny Schollum

Seconded: Paul Manton

Carried

3. GENERAL BUSINESS

  1. Working Group Updates

Puhoi Pioneers Memorial Park

Audit of Assets

A report (audit of assets) has been issued by Auckland Council on the structures within the park, as part of the sub lease agreement processing, and this has raised the issue of safety of some of the older buildings such as the red barn in the farm section of the park (please see the full report attached to the minutes). No action has been taken on this yet and ongoing discussions are being held with Kevin Jones, Forum officers and Council to fully assess the buildings and determine what the options are for resolving the current safety issues. In the short term, signage and safety fencing will be installed around unsafe structures within the park. A discussion was held regarding the value of the building assets within the park and the members present deemed it appropriate to garner the opinions of the wider community on the issue.

Motion 4

THAT an agenda item regarding the structures in question be put on the agenda for the next forum meeting so that the wider community has the chance to attend and express their wishes. Opinions will also be sought via the village website and facebook page (action Mike Swain).

Moved: Gavin Donaldson

Seconded: Luke Krieg

Carried

River Walkway

Wood Pigeon Ltd (local contractor) has been employed to install the rabbit/spray sleeves around the new plants, carry out weed control in the planted areas and release last years planting. This work has been started and will continue in the coming weeks.

Motion 5

THAT Wood Pigeon Ltd shall complete the sleeving, weeding and releasing work required up to the total invoiced value of $1000.

Moved: Dustyn O’Leary

Seconded: Jenny Schollum

Carried

Pathways

Re-gravelling of the bush track has almost been completed, with the top ¼ of the track still to go. A tractor is needed to drop gravel at the top for this so will have to wait until the weather is drier to get this part completed.

Mud has become a major issue on the grassed section of the loop track. This problem needs to be followed up with the Council to see if an alternative surface could be installed to ensure the track is usable year round.

Puhoi Scouts Club

The Puhoi Scouts Group are looking for land to site a new club house. They have the money for a building but nowhere to locate it. Please contact Heston Prosper-Smith if you know if a potential site. It was noted by the membership that Puhoi has no central community hub that is always available for use by groups such as the Heritage Museum, Scouts, Civil Defense.

Road Safety Group

Absent/No new action to report.

Civil Defense/ Neighbourhood Support

Absent/No new action to report.

Puhoi Heritage Museum

Commemoration stone is in now in place for the heritage trees planted 65 years ago.

Village market

The market has been quiet due to the weather/season but is going well.

Pest Control

The growth of Spanish Reed (Arundo donax) in several locations within the park has been noted as an issue and it was suggested that the Council maintenance contractor be contacted to see if they would remove the plants in question. Action – Gavin Donaldson.

The meeting closed at 8.50 pm.

NEXT MEETING

The next meeting and the AGM will be held on Tuesday 28th August 2018 from 7.30pm.