Minutes of the Puhoi Forum Community Meeting : 31 October 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 31 October 2017 commencing at 7.30pm

Present

Paul Manton (Chair), Gavin Donaldson, Judith Williams, Mike Swain, Jenny Schollum, Jenny Neel, Terri Ryder, Wendy Hayton (Minutes Secretary)

Apologies

Chris Mundell, Beth Houlbrooke, Sheryll Titford, Brian Titford, Heston Prosper-Smith, Dustyn O’Leary, Sandra Beagley, Sorrel O’Leary, Tessa Berger, Peter Cooley, Ros Broadmore

Welcome

Paul Manton, as Chair, welcomed the attendees to the meeting.

1. MINUTES OF PREVIOUS MEETING 26 September 2017

The minutes of the meeting held on 26 September had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 26 September 2017 be confirmed as a true and accurate record.

Moved: Paul Manton

Seconded: Mike Swain

Carried

2. TREASURER’S REPORT for September 2017– previously circulated

The last bills for the walkway were paid in September.

Motion 2

THAT a cheque for $30 be paid for secretarial services.

Moved: Paul Manton

Seconded: Judith Williams

Carried

3. SUBDIVISIONS and FURTHER GROWTH IN PUHOI

Beth Houlbrooke had responded to Mike Swain’s questions about how the Forum can take a constructive approach and provide input into development happening in the Village, particularly with regard to mitigating any upgrading of infrastructure – water, sewage, roads, culverts, disaster relief etc. There is a list of applications for consent available that can be forwarded. Discussion took place on this but there is not really a lot of clarity at this time. The more information that can be accumulated on this topic the more helpful it will be to the list of what infrastructure elements will be vulnerable. Some information is on the Puhoi website. Further work is ongoing.

4. GENERAL BUSINESS

  1. Puhoi Brochure (Jenny Schollum)

The ‘Welcome to Puhoi’ brochure has run out. The brochure needs to be updated and there need to be more printed. Sponsors are needed for the $5000 required for this. In the past these have been business sponsors as the Brochure has a business focus. It is not actually a Forum issue, but the Forum would like to have input if three is information relevant to the community rather than local business.. There is an electronic version on the website. It was in early days generated by the Forum. . Paul proposed that he have a look at it and perhaps make some recommendations on behalf of the Forum if the brochure still has a community focus.

  1. Annual Puhoi Community Barbecue (Judith Williams)

There was a small turnout last year. It was suggested to hold the 2017/2018 gathering in the pony club area in February rather than December as previously. It was suggested it could be held about 6pm 6.30pm on a Friday. If the Scouts are involved they would be able to provide some activities for children. At the next Forum meeting, the February date needs to be confirmed.

Moved: PaulManton

Seconded: Terri Ryder

Carried

  1. Repair of PPMP roading from carpark gate to riverbank reserve (Judith Williams)

The Market AGM raised the issue of potholes round by the old sheep pens, and asked if Judith would bring it to the Forum. Paul Manton undertook to get it fixed.

iii) Working Groups Updates

  1. Puhoi Pioneers Memorial Park

As representative of the Working Group, Gavin reported that Sorrel has picked up 100 stakes and sleeves from Auckland Council and these will be put on plants this weekend. The posts are all driven. Paul Manton has purchased a gate. Some batons have to be purchased. Kevin is to put the batons up as available. The group need to work through funding for future planting. Funding is not a major issue as limited funds come from the grazing lease money.

  1. Traffic Safety/Walkways

Terri reported that attenuator trucks are turning around in the intersection and at Puhoi Close. They are supposed to be turning round at the tunnels. Paul is to give Terri a contact’s name who should be able to monitor and stop this.

Free school bus new ruling is to the closest school only, which means that 90 Ahuroa Road is the cut off (Rose Villa Lane), and all others need to go to Orewa primary. Some students are still going to Warkworth on a free bus system. Payment for out of zone is approximately $200 pa.

  1. Civil Defence and Neighbourhood Support

Judith reported that Heston is very busy. Judith is picking up some of the umbrella group meetings on Civil Defence to which 8 groups belong. Most groups are well ahead of the Puhoi group with radios, generators etc. Judith ran a stall on Civil Defence at the last Puhoi market. Judith has ordered from Auckland Council about 100 copies each of the resources – action plan booklets and children’s workbooks – which were handed out at that market. She has kept back a few boxes and will be putting some into shops etc for the community in general. She/Hesston could give some out at the Ahuroa School.

Heston is struggling to find a core leadership group of about 5 people in the Puhoi area who have appropriate skills. There was a request for people who are prepared to sit on a small committee group to organize this. Judith is to advertise it in the newsletter and Mike on the website.

iv) NX2 Motorway Project – Paul can provide information if any particular information is required to help the community outside the quarterly meetings. NX2’s policy is to get in touch with the Forum Chair as a first contact – this would be Dustyn since Paul has a conflict of interest.

v) Village Market

The AGM was held recently. They are some problems with using the upstairs of the

Club House.

The meeting closed at 9.00pm.

NEXT MEETING

The next meeting will be held on Tuesday 28 November 2017 at 7.30pm.