Minutes of the Puhoi Forum Community Meeting 30th October 2018

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

 

HELD AT PUHOI SPORTS CLUB ON 30th October 2018 commencing at 7.30 pm.

Apologies

None received

Present

Paul Manton, Mike Swain, Dustyn O’Leary, Teri Ryder, Jenny Schollum, Judith Williams, Sandra Beagley, Sorrel O’Leary, Gavin Donaldson, Bryan Titford.

Incoming correspondence/ Local Board Update

Public consultation is currently open on two bylaws, public safety and nuisance and Council review on development contributions policy. Feedback required by 5 Nov.
Collapsed jetty removed from behind Hall by local Board.
Renewal work coming up around the Library, door and chimney, chimney, pathways and signage.
AT approaches NZTA re bus stops on main roads, which are a difficulty. Local Board will continue to pursue a stop for Puhoi.
Roadworks coming up on Krippner road.
Ahuroa Road next major project for AT 2019 – 2021.

1. MINUTES OF PREVIOUS MEETING 24th April 2018.

Matters arising from the minutes

Clarification was sought on the following points:

i) Jenny was not approaching landowners on behalf of the Forum regarding the BAN 1080 sign.

ii) The Puhoi Pioneers Memorial Park is not being closed due to kauri dieback.

Motion 1

THAT the minutes of the meeting held on 28th August 2018 be confirmed as a true and accurate record.

Moved: Dustyn OLeary

Seconded: Paul Manton

Carried

2. TREASURER’S REPORT AUGUST/SEPTMEBER 2018

Landcare funds have been received and will be used to pay for planting completed during 2018 winter. Lance has completed the spraying work around the new planting. Confirmation sought to pay for this work

Motion 2

THAT the Forum pay Lance $270 for his work in the park.

Moved: Sorrel O’Leary

Seconded: Judith Williams

Carried

Motion 3

THAT the Treasurer’s report for April 2017 be accepted as a true and accurate record.

 

Moved: Jenny Scholum

Seconded: Paul Manton

Carried

3. GENERAL BUSINESS

i) Street Party

Will be held on Dec 10th (Monday) in Puhoi Hall, starting at 6.00pm. Forum members to come half an hour earlier to help set up. Market manager to arrange music if possible.

ii) Working Groups Updates

Puhoi Pioneers Memorial Park

Mike has removed all internal sheep pens, leaving only the perimeter in place. Most poles except large ones removed but still need backfilling. This could be community garden space. A committed team and comprehensive plan for the area is needed, keep Council informed for approval. Philippa would be interested in setting up composting there also, possible use of pony poo.
Ongoing to and fro communication with UMS parks people doing the maintenance work. Paul contacted Tess, 25th Sept. and Will and Alison Roe, about mowing the riparian strip. UMS have mowed the 830mstrip along the new fenced river walkway but it is not on his maintenance list, so he needs to have this recognized by Council and added to the Park Maintenance Plan to ensure ongoing mowing happens.
Finally got some maintenance from Council, did some additional clearing. They will be coming twice more.
The Gorse growh in far end above subdivision requires attention, Will Mayber of UMS has a prototype drone to spray – we may want to be involved in a trial. This would involve a cost for spray.
Will can look at tidying up tracks, but it is currently outside scope of general maintenance.
Pigs have been seen on the track, but don’t represent a strong public safety issue.
Goats have proliferated at far end of valley, culling will be taking place on NX2 and Asia Pacific land but not within the park itself.

Traffic Safety/Walkways

Opportunity to lower speed limit within the village area was discussed. Beth suggested writing to Auckland Transport re 30 km speed reductions or village – copy in Beth. Beth recommends to pass a resolution, copy that resolution as an attached PDF from Puhoi Forum, formalizing the request. Luke suggests that the reduction in speed spans from State Highway 1 to Rosa Villa Lane or Cemetery. Without adequate provision for safe walking, reducing the speed from 80km/h down to 50km/h in the outer areas and from 50km/h to 30km/h within village center. Any resolution from the Forum will only start the discussion and AT will carry out full consultation on the matter before any changes are made.

Motion 4

THAT the forum writes a formal letter to Auckland Transport requesting a reduction in the speeds limits from SH1 to the Cemetery.

Moved: Luke

Show of Hands: Majority in favor.

Carried

Civil Defense

Oct 10th there was a meeting of the mothership group, Rodney East Emergency Defence Group. Judith attended and suggests Puhoi should be part of this group as currently isn’t. Judith requested a motion passed to approve Puhoi starting a local civil defence group. This group can draw on the plan for Mahurangi West and adapt this for Puhoi – responsibilities, assets etc. and would need the support and credibility offered by Forum.

Heritage Museum

14-15th Nov Czech film company are making a documentary about emigrants around the world, and because settlers came from what is now part of Czechoslovakia, they will be visiting museum and church.
First entry now up sharing local Maori people heritage of Puhoi.
Armistice Day 11th Nov, short ceremony at the church and bells to mark this.

Village Market

Numbers were reduced for last market. It was day after Kowhai festival!

The meeting closed at 8.50 pm.

NEXT MEETING

The next meeting and the AGM will be held on Tuesday 27th November 2018 from 7.30pm.

Puhoi Community Forum Meeting to Be Held On Tuesday, 30th October

PUHOI COMMUNITY FORUM
MEETING TO BE HELD ON TUESDAY, 30th October at 7.30pm at
THE PUHOI SPORTS CLUB – CO CHAIRPERSONS – PAUL MANTON & DUSTYN
O’LEARY
AGENDA
1. Confirmation of the Minutes of previous Meeting held on 28th August, 2018
2. Matters Arising from those Minutes (not appearing on this Agenda)
3. Treasurer’s Report for September 2018 (previously circulated) – Jenny Schollum
4. General Business
(i) Puhoi Christmas street party
(ii) Working Groups – updates
• Puhoi Pioneers Memorial Park
• Road Safety Group
• Civil Defence
• Neighbourhood Support
• Historical Society
• Others
(iv) Village market – Judith Williams
NEXT MEETING:
The next meeting will be held on Tuesday, 26th November at 7.30pm.

Puhoi Community Forum Meeting to Be Held On Tuesday 28th August

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 28th August 2018 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY

AGENDA

Confirmation of the Minutes of previous Meeting held on 31st July 2018.

Matters Arising from those Minutes (not appearing on this Agenda)

Treasurer’s Report – for July 2018– as previously circulated by Jenny Schollum.

General Business

(i) Park Structures Discussion.

The community’s view on the future of the current buildings/structures within the park needs to be determined (please see council report circulated with last month’s minutes).

(ii) Puhoi needs the return or installation of community stocks (Paul Manton).

5. Working Group Updates

Puhoi Pioneers Memorial Park

Road Safety Group

Civil Defense

Neighborhood Support

Heritage Museum

Waiwera Valley Association

Village Market

Others

 

NEXT MEETING The next meeting will be held on Tuesday 25th Sept at 7.30pm.

Agenda for Puhoi Community Forum Meeting to Be Held On Tuesday 31st July 2018

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 31st July 2018 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 26th June 2018

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report – for June 2018– as previously circulated by Jenny Schollum.

  1. General Business

(i) River Walkway Planting – update on planting.

(ii) Funding application to Rodney Board and Te Araroa group to upgrade loop track connecting forest track to Te Araroa trail

(iii) Working Groups – updates

  • Puhoi Pioneers Memorial Park

  • Road Safety Group

  • Civil Defense

  • Neighborhood Support

  • Historic Society

  • Others

NEXT MEETING The next meeting will be held on Tuesday 28 August at 7.30pm.

Minutes of the Puhoi Forum Community Meeting Agm: June 2018

 
MINUTES OF THE PUHOI FORUM COMMUNITY MEETING AGM
HELD AT PUHOI SPORTS CLUB ON 26th
June 2018 commencing at 7.30pm.
Apologies
Ross Broadmoor, Max Legg, Sheryll Titford
Present
Dustyn O’Leary, Paul Manton (co-chairs), Sorrel O’Leary (secretary), Gavin Donaldson, Jenny Schollum
(treasurer), Beth Houlbrooke, Mike Swain, Jenny Neil, Sandra Beagley, Luke Krieg, Ginnie and Torben
Sorenson, Brian Titford, Terri Ryder, Judith Williams.
1. MINUTES OF PREVIOUS AGM 27
th
June 2017
.
Motion 1
THAT the minutes of the AGM held on 27 June 2017 be confirmed as a true and accurate record.
Moved: Gavin Donaldson
Seconded: Paul Manton
Carried
2.
Chairman’s Report
Chairman’s report read by co-chair Dustyn O’Leary (will be circulated with minutes). Focus last year focus
on Puhoi Pioneer’s Memorial Park. Actions achieved include fencing of last stage, gates for access, planting,
and lease formalization. Heritage Memorial Gates installation in time for Anzac Day.
3.
TREASURER’S REPORT AGM
Circulated previous to meeting – membership fell from 48 to 26. Overall account shows a loss due to
spending on walkway from Auckland Council Grant. Lease has been paid for this year. $3000 annual
revenue from lease. Balance is nearly $10,000. Accounts have been audited.
Motion 2
THAT the Treasurer’s report for the 2017-2018 year be accepted
as a true and accurate record.
Moved: Gavin Donaldson
Seconded: Luke Krieg
Carried
4.
Acceptance of Club and Working Group Representatives
Puhoi Rural Fire Force – lapsed, no sub paid.
Puhoi Heritage Museum – Jenny Schollum
Puhoi Library – Sandra Beagley
Puhoi Farmers Market – Judith Williams
Puhoi Centennial Hall Committee – lapsed, no sub paid.
Puhoi Church Properties Committee

lapsed, no sub paid.
Puhoi Sports Club – lapsed, no sub paid.
Puhoi Pioneers Memorial Park – Paul Manton
Puhoi Horse Riding Group – Paul Manton
Puhoi Road Safety Group – Terri Ryder
Puhoi Pest Control Group – Ian Boothroyd
Puhoi Civil Defence – Heston Propser-Smith
Neighbourhood Support – Judith Williams
Waiwera Valley Association – Brian Titford.
 
5.
Election of Officers
Nominations
(i) Judith Williams nominates Paul Manton as a co-chair. Seconded by Jenny Schollum.
(ii) Terri Ryder nominates Dustyn O’Leary as a co-chair, seconded by Ian Boothroyd.
(iii) General nomination of Luke Krieg as Deputy Chair, seconded by Dustyn O’Leary.
(iv) Sorrel O’Leary nominates Jenny Schollum as Treasurer, seconded Terri Ryder.
(v) Judith Williams nominates Sorrel for secretary, seconded by Paul Manton.
These nominations have confirmed the officer roles for the 2018-2019 year.
The AGM closed at 8.00 pm.
NEXT MEETING
The next AGM will be held on Tuesday 25
th
June 2019 from 7.00pm.
 

PCF Chairman’s Report June Agm 2018

 
 
 
 
 
 
 
 
 
 
 
 
 
CHAIRMAN’S REPORT JUNE AGM 2018
26TH JUNE 2018
During the 2017-2018 year the Puhoi Community Forum has focused primarily on advancing
projects within Puhoi Pioneer’s Memorial Park, with good results for the community. The
fencing part of the river walkway – stage 2 project has been completed and the planting of
the riverbank has also begun with a very successful event in 2017. More planting events
will follow in the next few months to complete this project and an official opening day
will be organised. A big thank you to all involved in this work to date!
The lease for the PPMP has also been formalised with the Forum taking official authority
over the park through a lease arrangement with Auckland Council. The sub lease to Kevin
Jones for the running of the farmland areas was also renewed and the funds raised from
this sub-lease are being paid to the Forum to be reinvested back in the park.
Other initiatives included the creation of a new Heritage Memorial and flagpole feature,
utilising and protecting the memorial gates at the entrance to the park. This feature was
completed in time for the Anzac Day service and formed the centrepiece of the event, a
big thank you again to those who donated the materials and their time to make this
happen.
The Chair persons would lastly like to thank all the active members and groups who
participated in our meetings throughout the year, it has been productive and positive
annum and we look forward to more such times ahead.
Warm Regards
Dustyn O’Leary & Paul Manton
(PCF Co-chairs)
 

Getting Down and Dirty in the Riverside Park

Another of Puhoi’s communal tree-planting working bees, for the riverside walkway, still in developmental mode, brought out enough residents to put 500 small native trees, shrubs and grasses in the ground on Sunday, July 8.

Rodney Local Board chairwoman Beth Houlbrooke helping out at Puhoi’s riverside walkway, for the day.


Recent new Puhoi resident Luke Krieg, keen to get those little trees in the ground and growing.

1 2 3 4 17