HELD AT PUHOI SPORTS CLUB ON 29 SEPTEMBER 2020, COMMENCING AT 7.39PM
Present: Paul Manton (Chairperson), Judith Williams, Greg Taylor, Sandra Beagley, Jenny Schollum, John Rehm, Karen Rehm, Jared Rehm, Sheryl Titford, Brian Titford, Jessica Hanlon (Secretary)
Apologies: Beth Houlbrooke,Richard and Alexandra Winterbourne, Emma Dore Puhoi Sports & Community Club, Dustin O’Leary, Sorrell O’Leary
1: Confirmation of Previous Minutes held on 28 July
Movedthat the minutes of the meeting held on 28 July 2020 to be confirmed as a true and accurate record
3: Matters Arising from those minutes (not appearing on this agenda)
Paul would like to nominate Jessica Hanlon as our secretary
Seconded by Judith William
All passed
4: Treasurers report – for August & September as previously circulated by Jenny Schollum
July
180 in subs. Total number of Members – 24.
Interest $0.47
Expenses: $30.00 for guest speaker January.
August $0.47 interest
Expenses: Nil
September
Expenses: Public Liability Insurance $402.50 (Jenny Schollum has paid this account from personal funds)
Jenny Moved that she is reimbursement for Public Liability $402.50
Seconded – Paul Manton
Balances:
Working Account: 1254.03
River Park Cheque: 5818.12
River Park Savings: 11122.88
Available Funds from Lease: 8397.74
Treasures report 2nd Judith Williams
5: Incoming correspondence
FMG Account – Personal Liability
Email regarding people working in the park recently – No work done by volunteers during COVID
6: Local Board update
Volunteers evening – to recognize work done by our local volunteers
Extending river
Deferred to next meeting
7: General Business
Jared – Puhoi Fire brigade – Senior Fire Fighter Puhoi
Fire call outs over COVID very quiet not too many call out, motor vehicle. chimney and roof cavity. Nothing significant. Very good from fire crew point of view.
Noticing as returning to normal life more people travelling causing increase in traffic incidents – tiredness etc.
Fire season – Potential Drought situation. Puhoi is in many ways better off that other areas as we are used to conserving our water having our own household supplies. Drier than normal winter so rainfall
Community needs to be aware of conserving the water for themselves, Keeping in mind how the fire brigade would access your water source at home, to put out fires, while they have a small tanker and sources they would still need to access the home supply and small tank first.
Jared has done presentation at local markets etc. regarding fire safety and fire seasons / requirements etc. The fire brigade is happy to help in the community answer questions, provide support.
Ways you can help the brigade keep your property fire safe (available on PDF and the Check its alright Website)
Cleaning gutters so that waterflow into tank is not restricted
Create a boundary around your house – keeping debris and vegetation low around the house, less chance of your house catching fire. Easier for the brigade to access and protect your house.
Is your driveway clear enough for the trucks to get down onto your property?
Can they turn around when down your driveway?
Fire brigade is happy to come and do an assessment of your property if you have any concerns. (contact – Jared – 021 723 428 or at the station leave a note they train on Monday nights
www.checkitsalright.nz – great place to check the conditions and rules about lighting fires in local area.
Do you have a large water source on your property that the fire brigade can access water for use in fires?
Volunteers Wanted
Puhoi Community Fire Station is Looking for new able bodied, fit recruits – keen to share your skills, support the local community.
Female or male – 20+
Lots of opportunity for different skills – admin / fire fighting / medical / cleaning
Fire indicator arrow for Puhoi still a work in progress. There are designated spots and the fire station in Puhoi is not in a busy enough throughfare.
Volunteers evening – Sorrel – Deferred to next meeting
Extending river walkway using Mayoral Conservation Award Funds
Planting 800 plants 18 August done. Dustin, Sorrel and John completed the planting.
Spraying of gorse to be done – Mark Hallet &
New fencing to be done to keep the stock out – Post required about $800.00 – Mark Hallet
Paul moved that we will pay $800 for the post and materials for the fencing on the river walkway.
Seconded: Greg Taylor
Judith – 10 years ago planting of road reserve very heavily. This has grown very well however weeds are now growing through the natives. Judith asks that we look at organizing working party to remove these during summer alternatively Judith will get arborist in to do the weeding and charge back to the forum.
Action: Paul will look at the area in question and assess what is needed to be done.
Forum Lifetime membership
This was raised in the past. Forum currently collects $10.00 as a yearly membership.
Suggested Lifetime membership is designed to help raise a reasonable amount of funds to be able to use on a project.
Suggested amount $200.00
Paul Moved that we offer a lifetime membership at a cost of $200.00
Seconded: Greg Taylor
All in favour
Corporate Sponsorship
To think about for future – encouraging corporates to invest in projects outside the park.
Think about, and to be discussed at the next meeting.
Clearing of Tracks
Keir Dady is still prepared to come and clear the tracks in the park. Scraping all the gorse and pampas, swail at bottom and reinstate so that water goes through to the culvet. This will keep the path dry.
Metal then can be overlaid to help preserve the path. Small amount of metal to be
Paul: Keir and track clearing $1500 to be actioned
Seconded: Greg Taylor.
Road Safety – Deferred Next meeting
Puhoi Heritage Museum – Jenny Schollum / Sheryl Titford
Is still looking for a permanent home for the museum. They need a space with good foot traffic.
Paul suggests that we put a notice out to the community to see if anyone has any land or space that the museum could move to.
Forum is happy to help the museum find options.
Waiwera Valley – Sheryl & Brian Titford
Are currently meeting on Zoom. AGM has had to be postponed due to COVID. The next meeting
Tuesday (6 October)
Puhoi Village Market – Sandra Beagley
No Longer able to access the Sports Club.
They have been welcomed by new owners of the pub.
October 25th they are going to trial having the market on the lawn at the Pub
Civil Defence & Neighbourhood support – Judith Williams
Judith had earlier wanted to have a debrief for people to share their experiences over COVID but with the recurring situation, she has decided to not continue to pursue.
Judith feels that the feeling in the community is not as buoyant as it was earlier in the year, she feels that local social gatherings help to lift the spirits and provide opportunity for people to meet and help each other.
Attended the recent meeting AGM Rodney neighbourhood support (August). Dr Martin Hadler was a guest speaker – Red Beach Urgent Care. (Potential to approach him regarding talking to a group in Puhoi at quarterly event)
CARRE are holding a day in the beginning of October that Judith will attend. Radio-training, plans for potential water shortages.
Justin pointed out that in Puhoi our first emergency response people is the Puhoi Fire Station.
J Tolophf group – Greg Taylor
Repairs and Maintenance have been done on J Tolopf road.
Stage 1 of Ahuroa Road to be sealed by end of 2020 but, as of yet, no confirmation from AT on funding or start date for stage two but we are told it will happen.
14 October Tolopf road hosted by forest bridge trust. Hope is to talk about weed and pest control on their properties.
Puhoi Library – Sandra Beagley
The library is still closed, with the plan to reopen when Auckland returns to Level 1
Miscellaneous Items
Traffic speed in Puhoi. – Judith Williams
Raised concerns about the speed that people are travelling past her place on Ahuroa Road.
The Traffic group have ongoing requests for greater traffic speed restrictions to be in place in Puhoi.
Red strips / Bollards / lowering of speed limit in centre of village / footpath from Villa Rosa to village.
Suggestions:
Speeding Vehicles – call 510
Petitions
Next Meeting:
The next meeting will be held on Tuesday November, 27th October 7.30pm
Huge thank you to John & Karen Rehm who helped get the last of the 2020 planting completed👍👍on the River Park walkway. A reminder to please respect the new planting and keep your dogs on a leash at least up to the macrocarpas. Some trees have already been destroyed by dogs, so please do keep your pets under control in this newly planted area. River access is now after the macrocarpas, so if your dog likes a swim there are plenty of spots further along the walkway where they can access the river without damaging the new trees in at walkway entrance.
Thanks for your help as we regardd the river bank and help. Keep our river healthy!
HELD AT PUHOI SPORTS CLUB ON 28 July commencing at 7.30pm
CO CHAIRPERSONS – PAUL MANTON & DUSTYN O’LEARY
Present: Judith Williams, Tim Holdgate (Auckland Council RLB), Karen & John Rehm, Jenny Neel, Angie Prospect-Smith, Russell Green, Scott Noyes, Beth Houlbrooke, Sheryll & Brian Titford, Mike Swain, Sandra Beagley, Sorrel O’Leary, Fern McClearn, Clinton McClean, Emma Done, Gary Browne, Chris Charles, Jenny Schollum, Paul Manton, Dustyn O’Leary, Olive Ann, Duane Garner, Tim Holdgate,
Apologies: Gavin Donaldson
Welcome
MINUTES OF PREVIOUS MEETING held 30 June, 2020
Minutes have been previously circulated.
Matters arising from those minutes (not appearing on this agenda) – none.
Motion 1
THAT the minutes of the meeting held on 30 June, 2020 be confirmed as a true and accurate record.
Moved: John Rehm
Seconded: Paul Manton
Carried
2. TREASURER’S REPORT for June 2020
Treasurer’s report has been previously circulated. (previously circulated) – Jenny Schollum
Brian Carley audited books.
Income $ 60 subs and .60c interest. Total River Park accounts 16,940 Forum with $1,204 for Orchard Planting .
$405.45 to approve
Moved: Sorrel O’Leary
Seconded: Paul Manton
Carried
Motion 2
THAT the Treasurer’s report for June 2020 be confirmed as a true and accurate record
Moved:Dustyn O’Leary
Seconded: Judith Williams
Carried
3. UPDATE FROM LOCAL BOARD
Local Board update. Local Board Page on Facebook etc, this is open for consultation, setting Board priorities for investment and advocacy over the next 3 years. Feedback welcome.
Standard of roading which has been ripped up for installing pipes, outside library, needs to be addressed, call and complain to AT to support community.
4. Other items
Chris Charles (Auckland Council) update on District Walking, Cycling, Bridleways with Matakana Coast Trail Trust/Greenways Plan (Guest Speaker) with Gary Browne Strategy and fundraising lead. Chris has a Council role working with the Matakana Trail Trust and Rodney Local Board also Doc, ACC, AT and local landowners. The proposed trail network moves through private vineyards, AT land, council land etc, and is supported by community companies such as local planning companies, who provide services pro bono. Chris is building on Greenways work over the last few years with alignment of government, council and local players to contribute to realising the trail, creating a network of stakeholder support to create this legacy project to link all regional parks, providing a vision and a framework for different entities to engage with. Easements are put in place to ensure protection in perpetuity, and with community involvement. Economic modelling of benefit cost ratio foresees $8-9 return for every dollar invested is envisaged. Growth of cycling tourism is exciting. Delivering 50% more than other tourists, the cycling tourist is important for our economy. Every other sport is in decline in terms of membership, so it is a good area for us to invest in. Greenways plans are adopted by Local Board who refer to them for subdivision developments, for example to encourage provision of construction of connections as part of developments. The proposed walking and cycling experience between WW / Matakana and up to Mangawhai and Puhoi has a 3.5 m wide gradient 2-3, so provides a high level of accessibility and is to be integrated with public transport, strategic planning for parking, toilets, water infrastructure, cleaning stations, biosecurity protocols, boardwalks.
Point Wells is now finalised and at the fund raising stage.
The subdivision developers with Asian Pacific Industries and Regional Parks to the north of Pakiri is developing trail in that area.
Puhoi Mangawhai trail is envisage as a100km corridor with an additional 150km ancillary trails. Northern Alliance has 750 km trails in Northland.
Overall, with 1000 km of total trail network, 750,000 annual uses are expected, with the usual spinoffs for tourism.
Chris and Grant took questions after the meeting regarding their proposal to bridge Te Muir Creek and what provision is being made to provide parking infrastructure for this number of riders and walkers.
5.GENERAL BUSINESS
Life membership of $150 proposal.
Moved: Paul Manton
Seconded: Dustyn O’Leary
Carried
(ii) Road control and traffic control by NX2 road closures of Puhoi Road
(iii) Auditor for annual Forum financial report see above
WORKING GROUPS UPDATES
PPMP – Community Orchard planting report see attached. 8th August, infill planting of first planting. Paul spoke with Kevin Jones on Farm Park, now fertilised, gorse control and fencing on the agenda. Paul is to spray gorse on walkway ahead of planting. Council bought spray pre Covid, spraying calendared for Spring. Proposal from pubic for memorial trees, with plaques as a fundraising venture. Show of hands, most in favour. Sports club will move the pavilion when weather improves and ground firms.
Road safety group – no funding available; now planning fundraising events, around $5,000 for bollards for materials, fees to Council for encroachment, AT stated support. Memorial bollards suggested by Paul.
Puhoi Community Response – PERT need a chance to process Covid
Puhoi Heritage Museum – Forum letter of support, notice in 2023 160 years Convent School building will be 100 years, celebrations for these events, and hope that the building will be renovated by then.
Puhoi Library – Church and Library are being renovated. Pilfered firewood now have chained box on riverside for this, donations of firewood sought. Paul will donate.
Puhoi Village Market – end of Sept.
Sports Club – window treatments, carpets, etc are coming Jess Handlon no longer catering, new caterers starting this Thursday. Open 4 days a week, band night on 29th, fundraise, community open weekend aimed at families. Removal of trees, lights outside, cordoning off carpark area, painting.
Waiwera AGM Facebook page.
Fire Brigade 13 members, call rates down over winter, new appliance in the next month. Business as usual.
Meeting closed at 8.40 pm
NEXT MEETING
The next meeting will be held on Tuesday, 29 September at 7.30pm.
[Apologies for not publishing this earlier as I missed the attachment of Sorrel’s email earlier in the month]
PUHOI COMMUNITY FORUM MEETING TO BE HELD ON TUESDAY, 30 June, 2020 at 7.30pm at THE PUHOI SPORTS CLUB – CO CHAIRPERSONS – PAUL MANTON & DUSTYN O’LEARY AGENDA
Confirmation of the Minutes of previous Meeting held on 26 February, 2020
Matters Arising from those Minutes (not appearing on this Agenda)
Treasurer’s Report for 2020 (previously circulated) – Jenny Schollum
General Business (i) Community ecological volunteering safety plans from Council (ii) Planting date early August for PPMP (iii) Fruit tree purchase for PPMP (iv) Planting assistance for John Rehm in June (v) Auditor for annual Forum financial report (vi) Gravel to top of trailhead on loop track (vii) Materials/volunteers for fixing steps on loop track (viii) Community orchard working bee/dates/volunteers (ix) Forum submission for toll road (x) Working Groups – updates • • • • • • • PPMP PERT Road Safety Group Historical Society Library Village market Others NEXT MEETING: AGM at 7.30pm. The next meeting will be held on Tuesday, 28 July 2020 after the
In
order to help prevent the spread of Covid-19 and ensure the continued
good health of our community the Co-Chairs of the PCF have decided to
cancel this months meeting, scheduled for Tuesday 31st March. We will
be assessing the ongoing situation with regards to this illness and will
update the community regarding the April meeting as soon as possible.
Community information will be shared meanwhile through monthly updates
via email.
