Puhoi Community Forum: AGM Chairpersons Report



Chairperson’s Report

This year is the Forum’s 10th anniversary

Ten years ago, the Puhoi Community Forum (PCF) was created by members of the Puhoi community. Rather like an informal village council, it has two major functions – to facilitate communication between Puhoi’s community members and organisations, and to represent Puhoi within the wider arena. In this Annual Report, we will overview the major region-wide developments that have taken place over these 10 years, what the Forum has done to address them, and what lies ahead of us.

Developments in the wider community over the last 10 years

The political, economic and administrative landscape has changed drastically over the last decade. The Rodney District Council (RDC) ceased to exist in 2010, replaced by the new Auckland Council (AC). The RDC was replaced by the Rodney Local Board (RLB) as our primary point of contact with AC. AC introduced the Unitary Plan, first in Draft (2013) and then in Proposed (2014) form. AC consulted widely with its constituent communities, including Puhoi, on what the Plan should contain and how individual communities (like Puhoi) would fit in – a lengthy and ongoing process. The northern motorway was extended to near Puhoi, and a new extension to Warkworth and Wellsford is in the planning stage, with issues of appropriate access for Puhoi. Economic development in the Puhoi region continues apace, with large-scale activities (eg. Puhoi Valley Cheese and logging) happening alongside smaller developments in business and private endeavours. Land development and population increase have been more moderate, limited by the area’s topography and by Council regulation.

PCF activities over the past decade

In response to these wider changes in the Rodney district, the PCF has been active in a number of ways. At the political and administrative level, it developed the Vision for Puhoi document in 2008 as a blueprint for desired community development. This document served as the basis for a collaborative project between the RDC and PCF, where the Puhoi community participated in the development of a formal Puhoi Structure Plan, which was adopted by the RDC in 2010. When the AC put forward its Draft Unitary Plan in 2013, the PCF successfully advocated in both 2013 and 2014 for the inclusion of core Puhoi Structure Plan principles in the Unitary Plan.

In addressing the Puhoi district’s natural assets, the PCF concluded in 2004 a grazing lease arrangement with the RDC, which enabled the Forum to administer a 22 hectare grazing lease within the Puhoi Pioneers Memorial Park, using the proceeds to help develop the Park. Management of the grazing lease was devolved to the Puhoi River Park Society in 2008, which continued until 2013 when that Society was wound up and the lease reverted to the PCF. Ross Tolhopf was the lessee involved between 2004 and late 2013, and a new lease is currently being finalised. In 2009 the RDC, in consultation with the PCF and the Puhoi community, established a Park Management Plan and a Park Management Committee to oversee the wider development of the Park. The Forum has a recognised role in both Plan and Committee. AC’s Parks Department takes responsibility for a considerable amount of maintenance in the Park, and NZ Biosecurity Services has an annual budget of time for weed and pest control. While not directly responsible for the latter, the PCF has provided active support for Landcare’s endeavours over the years in plantings, weed control and pest management. In 2013 AC published an Ecological Management Plan for the Park, which provides a basis for PCF-supported community initiatives in Park development and maintenance.

The PCF has also been actively involved in advocating for infrastructure development in Puhoi, and several projects have been undertaken in conjunction with the RDC and AC. In 2008 a “Puhoi Traffic Calming Project” was published by the RDC and its findings incorporated in the 2010 Puhoi Structure Plan. On the initiative of the PCF, a community survey-based report titled a “Puhoi Historic Village Traffic Management Plan” was published in 2011. Using it as a foundation, the PCF successfully negotiated with the RLB to have some safety-related work carried out in the form of road edging, marking and footpath in the centre of the village in 2012. In the same year, the PCF applied for a Local Board Discretionary Community Grant. Thanks in part to the active support of Board member June Turner, we succeeded in 2013 in being granted $90,000 towards the construction of a pedestrial bridge opposite the corner of Puhoi Road and Krippner Road, and $31,000 towards the construction of a footpath between that bridge and the Puhoi Library. With the cost of the pedestrian bridge exceeding the available budget, a further grant by the RLB culminated in a total sum of $170,000 being available in 2014, which will enable construction to be started later this year. Alongside these infrastructure projects, the PCF has actively supported various advocacy initiatives, ultimately successful, aimed at ensuring direct access at Puhoi to the newly-planned extension of the northern motorway in the form of a northbound exit and a southbound entry.

PCF activities over the past year

Over the past 12 months, the PCF has continued its active involvement in a range of community activities and initiatives. Decisions were progressed in regard to:

  1. The grazing lease,

  2. Surveying the local community regarding traffic safety – the response was primarily concerned about speeding and school buses. A subsequent survey to ascertain the best area for buses to pick-up/drop-off children resulted in only 8 responses, equally divided between using the existing site or moving to the Domain – two mothers will carry this forward to try and get more response from the parents of those using the buses.

  3. Submissions to AC’s Unitary Plan as regards Puhoi Heritage protection, Neighbourhood Centre, Zones, and Puhoi Precinct.

  4. A new Forum brochure, outlining its nature and purpose, as well as an associated membership form and letter headed paper – created and donated by Theo Koops, Forum Committee member and local graphic designer.

We had visits and talks from:

  1. The Northern Action Group

  2. The Environmental Services Unit of AC – on Kauri Dieback

  3. Rob Wakelin – on the Puhoi Track section of the Te Araroa Walkway.

  4. Rodney Straka & Shelley Hacket – on an extended development plan for the Park.

Other matters we have discussed or dealt with:

  1. Support for the Sesquicentennial celebrations and activities

  2. Mowing of the grass berms

  3. Horse-riding in the Park

  4. Challenges involved with Significant Ecological Areas (SEA) in the Unitary Plan

  5. Memorial seats in the Park

  6. The motorway extension

An acknowledgement of contributions to the Forum

It is important to acknowledge the personal contributions made by various people towards the work of the Forum during 2013-2014. Specifically, Derek Hay, Peter Straka and Hans Everts have served as Chairs. We thank Guinny Sorensen for her work as Secretary of the Forum for most of the past year, and Judith Williams for stepping in when Guinny was not available. We wish to thank Sue Tisdall for faithfully attending to the Treasurer’s portfolio. We acknowledge that Derek, Guinny and Sue won’t be with us for the 2014-2015 year, and we thank them most sincerely for helping the Forum be active and successful in its work. We thank the Committee members and general members for their contributions in helping the Forum stay true to its brief.

What lies ahead in the next 12 months?

In light of the Forum’s working brief and events over the last 12 months, we strongly recommend that we attend to the following:

  • to foster strong and active participation by member organisations in the work of the Forum, thus ensuring that local groups receive the support they need, and that we have a strong voice in advocating for Puhoi in the wider arena.

  • to enhance the relationship between Puhoi and both RLB and AC.

  • to protect and develop Puhoi’s natural assets in the Memorial Park and wider environment.

  • to advocate for the continued development of Puhoi’s infrastructure.

  • to promote Puhoi as a visitor destination.

So, join us – you are the community, and the community is the Forum.

Hans Everts, Derek Hay, Peter Straka

Chairs, Puhoi Community Forum

24th June 2014

Puhoi Community Forum AGM and Agenda

Dear Puhoi residents and friends of our community,
We are very much looking forward to our coming AGM, which marks the 10th birthday of the Puhoi Community Forum. Note that the AGM starts at 7pm to allow time for the first committee meeting of the new business year to follow directly after, ending with a little birthday celebration social.
Please find attached a flyer about the Puhoi Community Forum and how you can become involved, plus a membership form for you to fill in time for our June 24 Annual General Meeting, the 2013 -14 Co-chairpersons’ Report for the meeting, to be chaired by Derek Hay, the AGM Agenda and Minutes from the 2013 AGM, plus the Financial Report for 2013-14.
Club and organisation representatives, please bring with you/furnish in advance confirmation of your approved representative for the coming year.
We will also need nominations for up to six independant committee members, who represent no group or organisation, but are willing to add their input to Forum decision-making, and for whose public-spiritedness we are, as always, very grateful.
An agenda for the committee meeting to follow will be sent out a few days later, to help avoid confusion with AGM business.
With kindest regards,
Judith Williams
PCF secretary

Puhoi Community Forum June 24 2014 AGM AGENDA

Sports Club 7pm

Chairman: Derek Hay




Approval of 2013 AGM minutes, previously circulated:

Matters Arising:

Co-chairpersons’ report, previously circulated:

2013-2014 financial report, previously circulated, & confirmation of 2014-2015 subscriptions:

Approval of two co-chairpersons and deputy chairperson:

Acceptance of club and group representatives:

Nomination of up to six independent committee members:

Election of secretary and treasurer:

Close of meeting:


Are you Ethnic, Pacific or Senior?

Media release – 7 February 2014

Auckland Council is calling for applications for three advisory panels covering Ethnic Peoples, Pacific Peoples, and Seniors.

The panels are designed to provide the council with strategic “big picture” advice on issues important to diverse groups, helping the council to engage effectively with   communities.

“The panels alert the council to critical community concerns, allowing us to work across generations, ethnicities and cultures as part of creating the world’s most liveable city,” said Mayor Len Brown.

The council is seeking applicants who have good knowledge of their communities, and are across emerging trends, challenges and opportunities, and have   experience with governance and advisory roles.

Applicants also need a broad perspective on the future direction of Auckland as envisioned in the Auckland Plan, the council’s defining blueprint for managing growth and change in the city.

Shortlisted applicants will be notified and interviewed by a selection panel comprising council and community representatives.

Application forms are available online or from libraries and council service centres from 7 February 2014.  Applications close on 20 February, 2014.

Information on the role of advisory panels and the application process is available on www.aucklandcouncil.govt.nz/advisoryboards or by calling 09 301 0101.

Ethnic Peoples and Pacific Peoples’ advisory panels were statutory bodies created under legislation for the first term of the new council.  They were disestablished one month before the 2013 local body election. The council has agreed to retain the concept of advisory panels and has introduced a new one for Seniors (people over 65 years). The council already has other advisory panels including the Youth Advisory Panel and Disability Strategic Advisory Panel.

For other council news, please go to the Council website.

In the meantime, if you have any queries, please don’t hesitate to get in touch by emailing us at consultation@aucklandcouncil.govt.nz


Kind regards

Victoria Ly

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