Puhoi Forum meeting at 7.30pm, Tuesday 27th January

Hi all,

Welcome to the New Year! Hopefully you are able to continue enjoying the summer weather, even as some are back at work.

We look forward to an interesting and exciting year for the Forum, as we seek to highlight and foster projects that benefit the whole of the Puhoi community.

We are delighted that Wendy Hayton has offered to pick up the role of secretary. Thank you, Wendy, we look forward to enjoying your contribution to the Forum!

Please let me have any items that you wish to have put onto the agenda of the coming meeting by Tuesday the 20th.

Cheers,

Hans

 

H all,

 

Please note the background notes below, in preparation for Tuesday’s Forum meeting at 7.30 in the Sports Club:

FORUM CONSTITUTION

Peter Straka and I looked through the constitution and decided that, as it stands, it allows for the Forum to foster community endeavours and activities, to instigate and support worthy activities for Puhoi, to support other Puhoi organisations in their endeavours, to conduct monthly meetings, to encourage wide membership from the Puhoi area, to discuss and vote on issues, to establish working parties on particular projects, and to make representation on matters of relevance to the Puhoi community as a whole (though it cannot claim to represent all of Puhoi, and has been careful to not do so in the past). At the same time, the Forum Committee remains responsible for the ‘entire management’ of the Forum, which we interpret as ensuring that its structural and procedural integrity is maintained in line with the constitution, and that its financial resources are used appropriately. The Committee may make decisions on pertinent matters during a Forum meeting, or meet separately as required.

 

Taken together, this will allow us to change our way of working without changing the Forum’s structure. It allows us to widen our membership, to be more flexible in our processes, and to pursue activities that are of benefit to the community as a whole – as decided by us at the end of last year, and put into practice this year.

 

MEMORIAL PARK-RELATED MATTERS

Please note that the Sports Club has its own formal relationship with Auckland Council, and that any Forum activity in relation to the Park must not impinge on the Sports Club’s sphere of responsibility.

 

The riverside walkway working group (of Paul Manton, Peter Straka, Shelley Hackett, Rodney Straka and myself) is about to start with the actual construction of a culvert and stock-proof fence between the second gate and the cluster of macrocarpas 300 metres away, pending final Parks approval. Authorisation of expenditure from the dedicated river park fund is sought (in line with the role of the Committee, as above). Practical help from community members will be sought as required. Suitable river bank planting will be undertaken in autumn/early winter. The walkway will be mown as part of the Parks maintenance programme, and may also be used as a bridle path during suitably dry weather (like other tracks in the Park). The possible construction of a separate sealed walking path will be considered as and when required.

 

As people will have noticed, Kevin Jones has developed the grazing lease apace and to a high standard. The Forum’s relationship with him is working very well.

 

The Parks maintenance team will, as asked by us, restart mowing the upper section of the loop track, and also repair a dislodged step on the bush track. Our relationship with Parks staff is cordial and effective.

 

The control of weeds along the loop track, the Puhoi track, and elsewhere is of concern. The Parks staff and Biosecurity team have done what they are contracted to do. But weeds of different kinds are flourishing. Rodney Straka has undertaken some urgent weed clearance along a stretch of the Puhoi track, with thanks! At present Landcare is planning a programme of weed control, to be discussed at a Forum meeting. The Forum strongly encourages all Puhovians to participate.

 

FORUM SECRETARY

It is with gratitude and sadness that we note Ashlea Farac’s resignation from the role of Forum secretary. We thank you, Ashlea, for your thorough approach to capturing what happened in our meetings during the later part of 2014. We are sad to lose you from that role, but acknowledge your stated willingness to continue supporting the Forum’s activities.

 

At the same time we thank Wendy Hayton, a current Forum member, for offering to take on the secretary role. Interviewed by Hans, she has been appointed to the position with the approval of Paul Manton and Peter Straka. Wendy brings to the role a wealth of experience as administrator in large companies and organisations. Welcome and many thanks, Wendy!

 

FORUM TREASURER

Kath Anderson’s family are moving to the South Island, and she has given notice of her impending departure. Thank you, Kath, for your contributions to the Forum as treasurer since June 2014, as member of the traffic safety working group, and as an active contributor to the Forum’s processes! Now we need a new treasurer. It is a limited-scale role, and we would greatly appreciate for somebody to undertake it – at least until the middle of the year. Please put yourself forward if you think you can do the job, or ask somebody you know with an appropriate background, to do so. Contact Paul Manton or myself.

 

MEETING MINUTES

With reference to the minutes of the meeting of 25.11.14, the final paragraph contains some incorrect content. I suggest that it be rephrased as follows:

“It was put forward that appropriate projects within the PPMP be initiated by the Forum, that a working group be formed to undertake the lead in developing a project on its behalf, that it reports on progress at Forum meetings, and that the Forum retains overall responsibility for any such project.”

 

CORRESPONDENCE FOR THE COMING MEETING:

Inward: Kirichuk letter of 4.1.15, as forwarded by Judith on 20.1.15.

Outward: letter from Paul and Hans to the Local Board regarding the footpath, on 8.12.14.

 

 

Phew! That is all I can think of. Some of the above is for noting at the meeting, some is for discussion under general business. Anything else in the way of background material for the meeting, please circulate ASAP.

 

Hans

Wordsmith Wanted

The Puhoi Community Forum needs a minute secretary for its meetings at 7.30pm in the sports club on the last Tuesdays of the month, except for December. Some remuneration is available. Contact forum chairmen Hans Everts, 42200026, Paul Manton, 4220060, or Peter Straka, 4220877.

Puhoi Forum Meeting 25/11/2014: Agenda

PUHOI COMMUNITY FORUM
PO Box 404199 PUHOI

AGENDA FOR COMMITTEE MEETING TO BE HELD AT PUHOI SPORTS CLUB
TUESDAY November 25th 2014, 7.30PM
CHAIRPERSON – Paul Manton

PRESENT:

APOLOGIES:

AGENDA ADDITIONS:

MINUTES OF OCTOBER MEETING & APPROVAL:
MATTERS ARISING:

CORRESPONDENCE IN:

CORRESPONDENCE OUT:

TREASURER’S REPORT October report circulated to committee and members

GROUP REPORTS:
a. Puhoi Road Safety Group
b. Puhoi Pioneers Memorial Park

GENERAL BUSINESS:
a. Future of the Forum

MEETING CLOSED:

NEXT MEETING:     CHAIRPERSON:

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