PCF Minutes: 28 July 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 28 July 2015 commencing at 7.30pm

PRESENT: Jenny Schollum, Theo Koops, Peter Straka, Larry Mitchell, Gillian Seymour, Judith Williams, Ian Bateman, Kristin Gillies, Terri Ryder, Hans Everts, Sandra Beagley (Minutes).

CHAIRPERSON: Hans Everts

APOLOGIES: Helen Darnell, Wendy Hayton, Beth Houlbrook (Local Board), Greg Sayers, Ian Boothroyd.

WELCOME

Hans welcomed members to the meeting.

 

2a CONFIRMATION OF MINUTES OF PREVIOUS MINUTES HELD ON APRIL 28 2015

Moved: Peter Straka

Seconded: Theo Koops

Carried

2b CONFIRMATION OF MINUTES OF PREVIOUS MINUTES HELD ON MAY 26 2015

Moved: Peter Straka

Seconded: Jenny Schollum

Carried

3 MATTERS ARISING

There were none.

 

4 CORRESPONDENCE IN

15.6.15 Letter from Aaron Hutching (Auckland Transport) re commencement of work on Puhoi pedestrian bridge and footpath extension

29.6.15 Letter from Kim Hammond with formal letter of grant approval for walkway project

 

CORRESPONDENCE OUT

22.7.15 Letter of acceptance of grant for walkway project to Kim Hammond

 

5 TREASURERS REPORT

The Trivia night raised $400. Jenny reported she had received subscriptions from 10 families, 3 organisations and 6 new members; however there are still a number of subs owing. There is $805 in the Forum’s General account.

 

Motion

That the Treasurer’s report be accepted.

Moved: Hans Everts

Seconded: Terri Ryder

Carried

Hans reminded the meeting that there will be several items regarding the Walkway that will need to be paid.

  • $286.76 for Fencing Wire
  • Hireage of a tractor to put in piles
  • Food for Sausage sizzles/BBQs for Working Bees at the end of next month. The working bee will involve 2 – 3 school parties, scouts and the community during 21st – 23rd August.

Ian Bateman offered for his business to pay for the food.

Gillian offered to approach Chris, Allied Workforce who has offered his BBQ and gas in the past, to secure it for the 23rd.

The Sports Club will need to be asked for permission to use their downstairs area.

 

Motion

That the Walkway expenses be paid for with funds out of the Forum Savings account.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Motion

That the Secretary be paid the sum of $30 for this month’s meeting.

Moved: Hans Everts

Seconded: Judith Williams

Carried

6 OTHER REPORTS

Reports from the Hall Committee and regarding the Walkway have been circulated via email.

 

The Chairperson is finding the Forum workload too much and would like a Co Chair- to share the load – possibly someone to represent the younger population and so have a broader voice in the community. He asked that nominations for the position be brought to the August meeting.

 

Theo has found a potential funding source – Fonterra Grass Roots Fund.

Funding for Walkway seats was a suggestion. The application needs to be submitted by the end of August and Larry Mitchell suggested that Hans approach Bernadette Straka for help in filling out the application.

Trivial Pursuit evening, Thursday August 13th – 7 members offered to be on the Forum team.

 

8pm, the Meeting adjourned and Tony Blandford, Rural Tech Solutions was welcomed and spoke to approximately 30 folk from the Puhoi Community about Fast Broadband service options in Puhoi.

 

FAST BROADBAND SERVICE OPTIONS IN PUHOI.

After explaining the four options – UFBB, ADSL, VDSL and Cellular, Tony recommended that the Forum write to Auckland City Council to state Puhoi’s case as an ‘important Tourist attracting; Historical Village just off the main Highway’ for Funding towards a better Broadband coverage.

Rural Tech Solutions currently has around 30 customers in Puhoi, using a Repeater on Emily Hill and one on the Puhoi Pub roof.

Tony agreed to send a report summary of his company’s Broadband options plus contact details, to the Chairperson for circulation.

The Chairperson thanked Tony for coming and for explaining the broad situation as well as his firm’s option.

 

NEXT MEETING

The next meeting will be held on Tuesday, August 25th at 7.30pm in the Sports Club. Chair: Peter Straka.

For that meeting

  • a representative from Vodaphone will be invited to discuss their company’s Broadband options
  • Tony’s summary report

If time permits, one of the following issues may also be addressed:

  • The new subdivision in Ahuroa Road
  • Speed limit change to past Puhoi Road.

 

Subsequent to the meeting, it was discovered that recommendations about the development of Te Muri Regional Park need to be in by August 19th, too early to permit discussion and submission by the Forum on the 25th.

 

The meeting closed at 9.30pm.

Puhoi Community Forum: Agenda for Meeting 28th July 2015

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY JULY 2015 at 7.30pm at THE PUHOI SPORTS CLUB – CHAIRPERSON – HANS EVERTS

AGENDA

  1. APOLOGIES

 

  1. CONFIRMATION OF THE MINUTES OF PREVIOUS MEETINGS Held on

28 April and 26 May 2015

 

  1. MATTERS ARISING FROM THOSE MINUTES (not appearing on this Agenda)

 

  1. CORRESPONDENCE IN

15.6.15 Letter from Aaron Hutching (Auckland Transport) re commencement of work on Puhoi pedestrian bridge and footpath extension

29.6.15 Letter from Kim Hammond with formal letter of grant approval for walkway project

 

CORRESPONDENCE OUT

22.7.15 Letter of acceptance of grant for walkway project to Kim Hammond

 

  1. TREASURER’S REPORT

 

  1. OTHER REPORTS (circulated by email)

 

  1. GENERAL BUSINESS

Broadband in Puhoi

 

NEXT MEETINGAugust 25th – Chairperson, Peter Straka

 

Please invite other residents and friends of Puhoi to attend – widen participation!

 

 

Thanks From Judith

Many thanks to Gillian, Sean, Amego and all the Puhoi Hotel organisers
of last nights Trivial Events evening, not to mention players Ineke
and Peter Straka, Judy Golland from Puhoi Cottage and her friend,
Jasmin Burrling, at 18 and 15 our youngest players, and Gillian, who
also provided the raffles which, when all was tallied up, made c $400
for the Puhoi Community Forum. Did it really matter that we came
bottom? Not really, but, without those two girls, we would have come
even bottomer.

With kindest regards,
Judith Williams

Puhoi Community Forum AGM 2015: Minutes

PUHOI COMMUNITY FORUM 2015 AGM MINUTES

 

Meeting held on June 30 at 7.30pm in the Puhoi Sports Club

 

Present

Hans Everts, PCF co-chairman, Peter Straka, deputy chair, Judith Williams, acting secretary, Jenny Schollum, treasurer, Terri Ryder, Ian Bateman, Helen Darnell, Christine Mundell, John Simons, Larry Mitchell, Ian Boothroyd,

Gillian Seymour, Kristin Gillies, Jim Sephton (arrived 8.15pm)

 

Apologies

Beth Houlbrooke ( Rodney Local Board) Phillippa Beagley, Wendy Hayton, Guinny Sorensen, Theo Koops, Dustyn O ‘ Leary

 

Approval of 2014 AGM Minutes

Moved Peter Straka, seconded Judith Williams

 

Matters Arising

None

 

Chairman’s Report

Tabled and read by Hans Everts, acceptance moved Peter Straka, seconded Chris Mundell

 

Financial Report

Previously circulated, and read by Jenny Schollum, acceptance moved Jenny Schollum, seconded Hans Everts

Authorisation of $30 secretarial meeting payment, moved Hans Everts, seconded Helen Darnell

 

Correspondence

None

 

Acceptance of Club and Group Representatives

Puhoi Rural Fire Force – Russell Green

Puhoi Historical Society – Jenny Schollum

Puhoi Library – Helen Darnell

Puhoi Farmers Market – Judith Williams

Puhoi Centennial Hall Committee – Val Smith (main contact)

Puhoi Business Group – Theo Koops

Puhoi Church Properties Committee – Peter Straka

Puhoi Sports Club – Sharon Hallett (main contact)

Puhoi Pioneers Memorial Park – Hans Everts

Puhoi Horse Riding Group – Paul Manton

Puhoi Public Space Development and Road Safety Group – Jim Sephton

Puhoi Landcare Group -?

Puhoi Civil Defence and Neighbourhood Support -?

Puhoi Motorway Group – Helen Darnell

 

Nomination of Independent Committee Members

Terri Ryder – moved Helen Darnell, seconded Judith Williams

Gillian Seymour – Peter Straka, Hans Everts

Kristin Gillies – Judith Williams, Jenny Schollum

Larry Mitchell – Hans Everts, Gillian Seymour

Dustyn O’ Leary – Hans Everts, Larry Mitchell

 

Nominations Closed: moved Gillian Seymour, seconded Peter Straka

 

Approval of Chairperson and Deputy

Hans Everts, Chairman, moved Peter Straka, seconded Gillian Seymour,

Deputy, Peter Straka, moved Hans Everts, seconded Larry Mitchell

 

Jim Sephton’s suggestion that options be kept open for the choice, later in the year, of a co chairperson was noted and agreed upon by the meeting.

 

Election of Secretary and Treasurer

Secretary, Wendy Hayton, moved Hans Everts, seconded Jenny Schollum, Treasurer, Jenny Schollum, moved Larry Mitchell, seconded Terri Ryder.

 

Consideration of Forum Aims, Priorities, Processes and Membership, 2015 -2016

  1. Jim Sephton explained the genesis of the name Public Space Development and its origins in the earlier Road Safety initiative. “You can’t deal with road safety without considering how people live and move in the village,” he said. Puhoi is changing and we need to create the right environment, in conjunction with the Rodney Local Board, for which a small group is needed which would report back to the Forum,” Larry Mitchell pointed out the Forum was only starting to make road safety progress after many years of talking. “It is a very wide brief – how will it evolve?” he asked. Jim pointed to one issue for this year, equestrian safety.

 

  1. Ian Bateman asked for the subject of Rural Broadband to be added to the

list of topics for Forum consideration. Who the best person to investigate

this was initiated a lot of discussion. Larry Mitchell pointed out there was a

great need for someone, who didn’t need to be a forum member, to pick up

this local issue. It was suggested Mike Swain, who has extensive IT

expertise, be asked to investigate the options available for Broadband

provision for Puhoi.

 

  1. Hans Everts pointed to concerns about the enhancement of Puhoi’s

environment, since it appeared Landcare was ‘moribund’. Larry Mitchell asked if the forum could be proactive in calling a public meeting on the subject of Puhoi weed control, and, if the Landcare group really were moribund, could the Forum help resurrect it?

Might the help of groups such as MAD, who provide community labour, be

invoked?

Hans offered to approach Landcare to discuss this issue.

 

  1. The secretary pointed out that the impact of motorway construction on Puhoi would be immense, and doubted that many residents were really aware of the implications, despite input by the Te Ara Tuhono liaison group. Helen Darnell, who had already had involvement with motorway issues, was asked to be Puhoi’s ‘ears to the ground’, although, it was pointed out, the contractors had not yet been chosen. Larry Mitchell suggested we should we be starting to ask our own questions on impacts and the matters that would concern our residents. Kristin Gillies asked if canvassing of community concerns could be added to a future Forum agenda.

 

John Simons reminded of the pressures on Puhoi for change through the influences from both sides of Hibiscus Coast and Warkworth developments. ‘Don’t fight it, use it’, he advised.

 

Meeting closed: 9.25

Next Committee Meeting: July 28 2015

Signed:

Puhoi Community Forum June 24 2014 AGM Minutes

(note: these are the 2014 minutes for reference)

Sports Club 7pm

 

Chairman: Derek Hay

 

1.Welcome: Peter Straka (deputy chairman) Judith Williams (secretary) Sue Tisdall,

(treasurer) Paul Manton, Theo Koops, Kath Anderson, Helen Darnell, Terri Ryder, Sue and Bill Marcroft, Russell Green, Jim Sephton, Ashlea Farac, Jenny Schollum, Gillian Seymour, Quinten Lush

 

2.Apologies: Beth Houlbrooke (Rodney Local Board) Hans Everts, Sharon Hallett, Adrian Anderson, John Simons, Guinny Sorensen, Shelley Hackett, Fran and Pat Endemann, Kath and Cody Mankelow, Peter Cooley.

Apologies acceptance moved Peter Straka, seconded Theo Koops

 

3.Approval of 2013 AGM minutes, previously circulated: moved Russell Green, seconded Paul Manton

 

4.Matters Arising: none

 

5.Co-chairpersons’ report, previously circulated:

 

6.2013-2014 financial report, previously circulated, and approval of 2014-2015 annual subscription of $10 per individual, household or group Acceptance moved Theo Koops, seconded Peter Straka. The treasurer reported the Forum presently had 22 members.

 

7. Outward correspondence: Letters of thanks from PCF to Derek Hay as co-chairman and Sue Tisdall as treasurer for their contribution over the last 12 months and 3 years respectively.

 

8.Acceptance of club and group representatives:

Church properties – Peter Straka

Library – Helen Darnell

Hall – rolling representation, Val Smith ( main contact)

Puhoi Historical Society – Sue Tisdall

Sports Club – changing representation, Sharon Hallett ( main contact)

Puhoi Pioneers Memorial Park advisory committee – Hans Everts

Puhoi Rural Fire Force – Russell Green

Puhoi Farmers Market – Judith Williams

Civil Defence – Sue Tisdall

Puhoi Horse Riding Group – Paul Manton

Waiwera Valley Association – Brian Titford

Puhoi Business Group – Sue Tisdall

Puhoi Landcare – Rodney Straka

 

 

 

 

9. Nomination of up to six independent committee members:

1. Theo Koops, moved Derek Hay, seconded Judith Williams

2. Kath Anderson, moved Sue Tisdall, seconded Paul Manton

3. Jim Sephton, moved Paul Manton, seconded Derek Hay

4. Terri Ryder, moved Kath Anderson, seconded Derek Hay

5. Gillian Seymour, moved Judith Williams, seconded Jenny Schollum

6. Ashlea Farac, moved Jim Sephton, Paul Manton

Nominations closed, moved Peter Straka, seconded Theo Koops

 

10. Approval of two co-chairpersons and deputy chairperson:

1.Hans Everts, moved Judith Williams, seconded Peter Straka

2.Paul Manton, moved Russell Green, seconded Derek Hay

Deputy: Peter Straka, moved Judith Williams, seconded Paul Manton

 

11.Election of secretary and treasurer:

Secretary: Judith Williams, moved Derek Hay, seconded Theo Koops

Treasurer: Kath Anderson, moved Sue Tisdall, seconded Derek Hay

 

Thanks to Derek Hay on standing down from the Forum co-chairmanship and committee moved Judith Williams, seconded Russell Green.

 

12. Meeting closed: 7.35pm

 

 

 

Puhoi Community Forum Minutes: 26th May 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 26 May 2015 commencing at 7.30pm

 

PRESENT: Hans Everts (Chair), Beth Houlbrooke, Theo Koops, Jenny Schollum, Peter Straka, Judith Williams, Wendy Hayton (Minutes)

 

Apologies: Terri Ryder, Dustyn O’Leary

 

 

WELCOME

Hans welcomed members to the meeting. A team from the NZTA had held an information session on Puhoi-Warkworth motorway extension in the afternoon, just prior to this meeting. A number of Forum members had attended that event, and were therefore not able to be also present at this meeting.

 

1. MINUTES OF PREVIOUS MEETING held on 28 April 2015

Motion 1

That the minutes of the meeting held on 28 April 2015 be confirmed as a true and accurate record of the meeting.

Moved: Peter Straka

Seconded: Theo Koops

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

MATTERS ARISING

a) 3 Heritage Trees available from the Historical Society

Peter Straka reported that the trees are a pear, apple and plum. They will be best transplanted at the end of the growing season (June/July). Some assistance will be needed with the transplanting in the form of a truck and manual labour. It was agreed it would be helpful to tie this work in with the next Landcare activity, scheduled for mid-June.

 

2. CORRESPONDENCE IN

1.5.15 Email from Rachel Blundell NZTA re possible date for Puhoi-Warkworth motorway

extension information event.

5.5.15 Email –  Rodney Local Board Community Grants Walkway Fund – application

 

CORRESPONDENCE OUT

3.5.15 Email to Rachel Blundell NZTA, re Puhoi-Warkworth Motorway Extension

Information Event

4.5.15 Email to Jane O’Hagan re update from last meeting on Puhoi weeds problem

 

3. TREASURER’S REPORT

This had been previously circulated. May was a quiet month. Subscriptions are due ($10 each).

Information and a request will go out with other information prior to next month’s AGM. Payment to Sports Club for meeting hire is due, being $120 for 12 meetings, April 2014 – May 2015 (meeting in December).

 

 

 

 

Motion 2

That the Treasurer’s report be accepted.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

Motion 3

That the Secretary be paid the sum of $30 for this month’s meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

Motion 4

That the Sports Club be paid the fee for meeting room hire for the past 12 meetings, being $120

April 2014 – May 2015 (no meeting in December) at $10 per meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

4. OTHER REPORTS

Judith Williams reported that the last Farmers’ Market (Ethnic) was the most successful in the 7 years since it started.

Hans Everts reported a good Trivial Pursuit evening for the Puhoi Forum Team (although not outstandingly successful). There were about 10 teams competing, and approximately 60 people in total.

5. GENERAL BUSINESS

Hans commented that a number of key items under General Business had quite appropriately become the primary responsibility of small groups to report back to the Forum. Since some of the representatives have not been able to attend this meeting, the reports were brief.

1. Weed Control

Judith Williams reported the convolvulus had gone from the Church area. There had been some correspondence with Jenny O’Hagan of the Council about weed control. Hans

Everts had passed this on to Dustyn O’Leary, who will contact her regarding progress.

 

2. Traffic Safety – Footbridge and Footpath

Beth Houlbrooke had not received a recent update on progress. She understood the tendering process had taken place, and it is likely the process is waiting on the moving of the power pole by Vector.

 

3. Composting

Judith had asked Phillippa Beagley how her first workshop on 2 May had gone. About 3 people had attended.

 

4. Puhoi Poneers Memorial Park

Hans reported that Richard Walters had finished spraying the gorse on the loop track.

 

The Dog Signs are still a work in progress.

 

5. Rodney Local Board Community Grants Walkway Fund – application

Hans Everts had had a meeting the previous Monday with Shelley Hackett, Peter Straka and

Rodney Straka regarding making this application, and issues arising from the process.

 

It has been suggested that the Council will prefer to consider those applications where the Community has already started the work, and will then fund the next stage. It is considered therefore that it is worthwhile making an application for a grant to assist with Stage 2 of the Riverside Walkway. Stage 2 of this development is from the macrocarpas to the far end. A quote is being obtained for materials and gates.

 

Hans Everts has drafted an application with assistance from Peter Straka, Rodney Straka and Shelley Hackett, and will be submitting this at the end of this week (due date 31 May 2015).

 

Beth commented that the Local Board is keen to encourage projects which are ready to use the grant money (rather than leave it in the Bank awaiting development). She suggested that adding the budget and a timeline would be very helpful for any submission. The meeting unanimously support filing this submission.

 

Motion 5

That an application for a Rodney Local Board Community Grant be submitted for Stage 2 of the Puhoi Riverside Walkway.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

 

6. Puhoi Cemetery – Auckland Council – recent changes

Jenny Schollum reported that on 15 February 2015, the Auckland Council had taken over the running of the Puhoi Cemetery which has been in existence since 1892. Many descendants and others have family plots there. 90% of the names in the old part of Puhoi Cemetery are Bohemian. The new lawn section is available for anyone who wishes to be buried there.

Many locals living here and abroad have a strong desire to be buried there. It has always been understood that a plot was purchased in perpetuity. Under the new Auckland Council By-laws people purchase an Exclusive Right of Burial for 60 years after which the right lapses. Puhoi is now considered an urban cemetery where the purchase price is $2837. Meeting members considered the 60 years should start from 15 February 2015 when the Council took over and this needs to be clarified with the Council.

 

It is considered appropriate to ask the Council to honour Puhoi tradition and history separately, as a case outside the new By-laws which have been introduced. Peter Straka suggested taking Puhoi’s case to local MP Mark Mitchell.

 

Beth Houlbrooke suggested it might be helpful to send a letter to the Council regarding this matter. It was agreed that the Puhoi Historical Society should be requested to send a letter to

 

 

 

 

the Council, with a support letter from the Puhoi Community Forum. A draft will be tabled at the next Forum meeting. Once these letters are sent, it was proposed that copies be sent by

the Forum to the Chair of the Local Board requesting a letter of support to the Auckland Council.

 

It was suggested that individual families should also make submissions.

 

 

NEXT MEETING – AGM

The next meeting will be held on Tuesday 30 June at 7.30pm in the Sports Club.

 

The meeting closed at 8.25pm.

 

 

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 26 May 2015 commencing at 7.30pm

PRESENT: Hans Everts (Chair), Beth Houlbrooke, Theo Koops, Jenny Schollum, Peter Straka, Judith Williams, Wendy Hayton (Minutes)

Apologies: Terri Ryder, Dustyn O’Leary

WELCOME

Hans welcomed members to the meeting. A team from the NZTA had held an information session on Puhoi-Warkworth motorway extension in the afternoon, just prior to this meeting. A number of Forum members had attended that event, and were therefore not able to be also present at this meeting.

  1. MINUTES OF PREVIOUS MEETING held on 28 April 2015

Motion 1

That the minutes of the meeting held on 28 April 2015 be confirmed as a true and accurate record of the meeting.

Moved: Peter Straka

Seconded: Theo Koops

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

MATTERS ARISING

  1. 3 Heritage Trees available from the Historical Society

Peter Straka reported that the trees are a pear, apple and plum. They will be best transplanted at the end of the growing season (June/July). Some assistance will be needed with the transplanting in the form of a truck and manual labour. It was agreed it would be helpful to tie this work in with the next Landcare activity, scheduled for mid-June.

  1. CORRESPONDENCE IN

1.5.15 Email from Rachel Blundell NZTA re possible date for Puhoi-Warkworth motorway

extension information event.

      1. Email –  Rodney Local Board Community Grants Walkway Fund – application

CORRESPONDENCE OUT

3.5.15 Email to Rachel Blundell NZTA, re Puhoi-Warkworth Motorway Extension

Information Event

4.5.15 Email to Jane O’Hagan re update from last meeting on Puhoi weeds problem

3. TREASURER’S REPORT

This had been previously circulated. May was a quiet month. Subscriptions are due ($10 each).

Information and a request will go out with other information prior to next month’s AGM. Payment to Sports Club for meeting hire is due, being $120 for 12 meetings, April 2014 – May 2015 (meeting in December).

Motion2

That the Treasurer’s report be accepted.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

Motion 3

That the Secretary be paid the sum of $30 for this month’s meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

Motion 4

That the Sports Club be paid the fee for meeting room hire for the past 12 meetings, being $120

April 2014 – May 2015 (no meeting in December) at $10 per meeting.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

  1. OTHER REPORTS

Judith Williams reported that the last Farmers’ Market (Ethnic) was the most successful in the 7 years since it started.

Hans Everts reported a good Trivial Pursuit evening for the Puhoi Forum Team (although not outstandingly successful). There were about 10 teams competing, and approximately 60 people in total.

  1. GENERAL BUSINESS

Hans commented that a number of key items under General Business had quite appropriately become the primary responsibility of small groups to report back to the Forum. Since some of the representatives have not been able to attend this meeting, the reports were brief.

  1. Weed Control

Judith Williams reported the convolvulus had gone from the Church area. There had been some correspondence with Jenny O’Hagan of the Council about weed control. Hans
Everts had passed this on to Dustyn O’Leary, who will contact her regarding progress.

  1. Traffic Safety – Footbridge and Footpath

Beth Houlbrooke had not received a recent update on progress. She understood the tendering process had taken place, and it is likely the process is waiting on the moving of the power pole by Vector.

  1. Composting

Judith had asked Phillippa Beagley how her first workshop on 2 May had gone. About 3 people had attended.

  1. Puhoi Poneers Memorial Park

Hans reported that Richard Walters had finished spraying the gorse on the loop track.

The Dog Signs are still a work in progress.

  1. Rodney Local Board Community Grants Walkway Fund – application

Hans Everts had had a meeting the previous Monday with Shelley Hackett, Peter Straka and

Rodney Straka regarding making this application, and issues arising from the process.

It has been suggested that the Council will prefer to consider those applications where the Community has already started the work, and will then fund the next stage. It is considered therefore that it is worthwhile making an application for a grant to assist with Stage 2 of the Riverside Walkway. Stage 2 of this development is from the macrocarpas to the far end. A quote is being obtained for materials and gates.

Hans Everts has drafted an application with assistance from Peter Straka, Rodney Straka and Shelley Hackett, and will be submitting this at the end of this week (due date 31 May 2015).

Beth commented that the Local Board is keen to encourage projects which are ready to use the grant money (rather than leave it in the Bank awaiting development). She suggested that adding the budget and a timeline would be very helpful for any submission. The meeting unanimously support filing this submission.

Motion 5

That an application for a Rodney Local Board Community Grant be submitted for Stage 2 of the Puhoi Riverside Walkway.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Due to the lack of a quorum at this meeting, this motion will be ratified at the next meeting.

  1. Puhoi Cemetery – Auckland Council – recent changes

Jenny Schollum reported that on 15 February 2015, the Auckland Council had taken over the running of the Puhoi Cemetery which has been in existence since 1892. Many descendants and others have family plots there. 90% of the names in the old part of Puhoi Cemetery are Bohemian. The new lawn section is available for anyone who wishes to be buried there.

Many locals living here and abroad have a strong desire to be buried there. It has always been understood that a plot was purchased in perpetuity. Under the new Auckland Council By-laws people purchase an Exclusive Right of Burial for 60 years after which the right lapses. Puhoi is now considered an urban cemetery where the purchase price is $2837. Meeting members considered the 60 years should start from 15 February 2015 when the Council took over and this needs to be clarified with the Council.

It is considered appropriate to ask the Council to honour Puhoi tradition and history separately, as a case outside the new By-laws which have been introduced. Peter Straka suggested taking Puhoi’s case to local MP Mark Mitchell.

Beth Houlbrooke suggested it might be helpful to send a letter to the Council regarding this matter. It was agreed that the Puhoi Historical Society should be requested to send a letter to

the Council, with a support letter from the Puhoi Community Forum. A draft will be tabled at the next Forum meeting. Once these letters are sent, it was proposed that copies be sent by

the Forum to the Chair of the Local Board requesting a letter of support to the Auckland Council.

It was suggested that individual families should also make submissions.

NEXT MEETING – AGM

The next meeting will be held on Tuesday 30 June at 7.30pm in the Sports Club.

The meeting closed at 8.25pm.

Puhoi Community Forum Agenda: May 26th, 2015

PUHOI COMMUNITY FORUM
MEETING TO BE HELD ON TUESDAY May 26 2015 at 7.30pm at THE PUHOI SPORTS CLUB – CHAIRPERSON – HANS EVERTS
AGENDA
1. APOLOGIES

2. CONFIRMATION OF THE MINUTES OF PREVIOUS MEETING Held on
28 April 2015

3. MATTERS ARISING FROM THOSE MINUTES (not appearing on this Agenda)

4. CALL FOR ITEMS OF GENERAL BUSINESS

5. CORRESPONDENCE IN
1.5.15 Email from Rachel Blundell NZTA re possible date for Puhoi-Warkworth motorway
extension information event.
5.5.15 Email –  Rodney Local Board Community Grants Walkway Fund – application

CORRESPONDENCE OUT
3.5.15 Email to Rachel Blundell NZTA, re Puhoi-Warkworth Motorway Extension
Information Event
4.5.15 Email to Jane O’Hagan re update from last meeting on Puhoi Weeds problem

6. TREASURER’S REPORT

7. OTHER REPORTS

8. GENERAL BUSINESS
a. Update on Weed Control in Krippner Road
b. Update on Traffic safety – Puhoi Footbridge and Footpath project update
c. Update on progress of Council composting initiative
d. Update on Public space development – Public realm and Safety Group
e. RiversideWalkway progress, Dog Signs, Park Maintenance

NEXT MEETING – AGM TUESDAY 30th JUNE – Chairperson, Hans Everts

Please invite other residents and friends of Puhoi to attend – widen participation!

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