MINUTES OF THE PUHOI FORUM COMMUNITY MEETING
HELD AT PUHOI SPORTS CLUB ON 27th OCTOBER 2015 commencing at 7.30pm
PRESENT: Hans Everts (Chair) Peter Straka (Deputy Chair), Theo Koops, Bernadette Straka, Beth Houlbrooke, Priscilla Everts, Ian Bateman, Sorrell O’Leary, Nick Lodewyks, Gavin Donaldson, Chris Mundell, Dustyn O’Leary, Paul Manton, Jim Sephton, Margaret Smith, Derek Hay, Ginny Page, Jenny Schollum, Sandra Beagley, Guinny Sorensen, Larry Mitchell, Alan Wagstaff, Judith Williams, Wendy Hayton (Minutes)
Apologies: Terri Ryder, Ian Boothroyd, Adrian Anderson
Hans welcomed members to the meeting.
1. MINUTES OF PREVIOUS MEETINGS 25.8.15 and 29.9.15
The minutes of both meetings had been circulated. These were accepted as being a true and accurate record.
Moved: Peter Straka
Seconded: Hans Everts
There were no matters arising.
2. CORRESPONDENCE IN/OUT
2.10.15 Jim Sephton re bus stop at Puhoi and Matakana Coast Trail Trust
8.10.15 Auckland Council Regional Community Development Grant (opening on 9
October, and closing November 6th)
10.10.15 letter of resignation from Hans Everts as Chair and Member of Puhoi Forum
15.10.15 Email from Ian Boothroyd re cutting down of poplars in Krippner Rd.
15.10.15 Email from Judith about roadside clearance
16.10.15 Email from Larry Mitchell re possible formation of Puhoi Charitable trust as
the focal point for Puhoi-based Community fundraising.
18.10.15 Email from Dustyn O’Leary re cutting down of poplars in Krippner Rd
19.10.15 Email from Larry Mitchell re NZ Herald reference to possible loss of Puhoi
20.10.15 Email response from Beth Houlbrook (Local Board) re cutting down of Krippner Rd
11.10.15 Email letter to Robert Lundberg, James Frost and Tony Blandford (Rural Tech
Solutions) re collaboration in providing Puhoi with Broadband connectivity.
18.10.15 Email to Larry Mitchell re possible formation of Puhoi Charitable Trust as
the focal point for Puhoi-based community fundraising; suggest Forum as
19.10.15 Email letter to Beth Houlbrook (Local Board) re cutting down of Krippner Rd
21.10.15 Notice to Puhoi boxholders re ‘Giving Puhoi a Strong Voice’
21.10.15 Letter to Rachel Blundell about cancellation of her presentation to the Forum.
3. TREASURER’S REPORT and confirmation of report to meeting of August 25 2015.
A grant of $11,750.43 from the Local Board had been received, in support of the completion of stage 2 of the riverside walkway.
A submission to the Fonterra Grass Roots Fund for seats along stage 1 was unsuccessful.
The Treasurer’s reports were received and accepted.
Moved: Hans Everts
Seconded: Dustyn O’Leary
4 GENERAL BUSINESS
(a) Forum direction
Hans Everts (Chair) has resigned his position as from 28 October 2015, as he is moving away from Puhoi.
Hans has been involved with the Forum since 2008, becoming Chair/Co-Chair from 2010 until the present. He listed the many Council management plans and other strategic public developments he has helped the Forum be involved with. During the period of his Chairmanship strong relationships have been built with the Auckland Council and Local Board.
Discussion took place regarding the need for the Puhoi Forum. The Puhoi Community Forum is a registered Charity which has the organizational structure and track record to provide Puhoi with a strong public voice.
Beth Houlbrooke of the Local Board, who attends all the Puhoi Forum meetings, said that the Forum has a very important role to play in local community/Council relationships and is a good example of its type. She attends meetings of many ratepayers’ groups throughout the region.
The Puhoi Forum was incorporated in 2004 from the Landcare group as a form of ratepayers’ representative group.
Current issues are:
The cutting down of the poplar trees in Krippner Road – how did this happen
without collaboration between the Council and the community. A meeting is to be on this issue with the Coen Ursem of the Stormwater Department of the Council on Thursday 29 October at 4.30pm.
Applying for funding from the Auckland Regional Community Development Grant
– application deadline 6 November 2015. This is a very important source of funding.
Completion of the Riverside Walkway – presently under construction.
NZTA presentation of information on the new motorway by Rachel Blundell of the
NZTA (next meeting).
Future issues it is important not to lose sight of are:
A new cycleway to be developed between Puhoi and Mangawhai
The provision of bus transport between Warkworth and Silverdale to include Puhoi in conjunction with the Matakana Coast Trail Trust.
Ongoing projects and issues for Forum discussion include the beautification of the village centre, traffic safety, site provision for the Museum and living village, extension of footpaths and bridle tracks, completion of the riverside walkway, protection of flora and fauna, and wider recreational use of the Memorial Park.
Discussion took place on the importance of the Forum as an ‘umbrella organisation’ for smaller groups in the community to be able to liaise with and report their activities to – at a basic level, such collaboration for example, can ensure that local events are not held on the same day.
Hans expressed his view that more commitment and a greater community spirit need to be generated by the new Forum Chair and Committee, to rejuvenate the approach, energy and enthusiasm for local issues. Some aspects of the Forum and how it works need to be reviewed and restructured for more effective representation and to grow an enthusiastic and participative membership across a wider community base.
It was suggested that time spent by Forum members specifically getting together to discuss the vision and mission of the Forum would be very beneficial to define exactly what members wish to see the Forum focus on over the short, medium and long term. Beth Houlbrooke proposed that the Council could provide assistance to the Forum in the form of assistance with a strategic visioning/planning type day in which Forum members could participate to look at how they saw the future of the community and the role of the Forum within it.
Hans thanked everyone for their work and commitment over the years. He particularly thanked:
Peter Straka – Deputy Chair
Wendy Hayton – current Secretary
Judith Williams – past Secretary
Guinny Sorenson – past Secretary
Jenny Schollum – Treasurer
Paul Manton – previous Co-Chair
Theo Koops – publicity
(b) Appointment of a new chairperson by the committee – as required by the Constitution (clause 10).
Hans read out Clause 10 of the Constitution regarding appointment of a new Chair or Co-Chairs. He stated that a new Chair (or Co-Chairs) will be appointed for the remainder of the Forum’s fiscal year up to the AGM in June 2016 (approximately a 6 month period). No meetings are normally held in December and January.
Hans gave his view that having worked both systems, he felt that one single Chair is more effective than several Co-Chairs. This provides more focus and continuity and in his view is more efficient and workable.
Hans went on to suggest that any new Chair should be someone who could continue the ‘corporate memory’, who would have been a regular Forum attendee over several years to understand how it works, and been a resident of Puhoi for a sufficiently long time to have a good grasp of community issues, with good links and networks within the Puhoi community.
Larry Mitchell and Dustyn O’Leary put their names forward as Co-Chairs. Under the Constitution only the Committee was able to vote. 7 members of the Committee were present. They confirmed Larry and Dustyn as Co-Chairs of the Forum until the AGM at the end of June in 2016, when new elections will be held.
Ginny Page was invited to become a member of the Committee.
On behalf of the Puhoi Community Forum, Peter Straka thanked Hans for his years of dedicated effort and his dignified statesmanship as a Chair and member of the Forum. A standing ovation was given to Hans to acknowledge his major contribution to the community and his hours of hard work and his professionalism in conducting all areas of business, and for the excellent links he has forged with the Council, Local Board and others.
The meeting closed at 9.15pm.
NEXT MEETING – Tuesday 24 November 2015 at 7.30pm