Puhoi Forum Meeting Minutes: 27th October 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 27th OCTOBER 2015 commencing at 7.30pm

 

PRESENT: Hans Everts (Chair) Peter Straka (Deputy Chair), Theo Koops, Bernadette Straka, Beth Houlbrooke, Priscilla Everts, Ian Bateman, Sorrell O’Leary, Nick Lodewyks, Gavin Donaldson, Chris Mundell, Dustyn O’Leary, Paul Manton, Jim Sephton, Margaret Smith, Derek Hay, Ginny Page, Jenny Schollum, Sandra Beagley, Guinny Sorensen, Larry Mitchell, Alan Wagstaff, Judith Williams, Wendy Hayton (Minutes)

Apologies: Terri Ryder, Ian Boothroyd, Adrian Anderson

WELCOME

Hans welcomed members to the meeting.

 

1. MINUTES OF PREVIOUS MEETINGS 25.8.15 and 29.9.15

The minutes of both meetings had been circulated. These were accepted as being a true and accurate record.

Moved: Peter Straka

Seconded: Hans Everts

 

MATTERS ARISING

There were no matters arising.

 

2. CORRESPONDENCE IN/OUT

Correspondence in

2.10.15 Jim Sephton re bus stop at Puhoi and Matakana Coast Trail Trust

8.10.15 Auckland Council Regional Community Development Grant (opening on 9

October, and closing November 6th)

10.10.15 letter of resignation from Hans Everts as Chair and Member of Puhoi Forum

15.10.15 Email from Ian Boothroyd re cutting down of poplars in Krippner Rd.

15.10.15 Email from Judith about roadside clearance

16.10.15 Email from Larry Mitchell re possible formation of Puhoi Charitable trust as

the focal point for Puhoi-based Community fundraising.

18.10.15 Email from Dustyn O’Leary re cutting down of poplars in Krippner Rd

19.10.15 Email from Larry Mitchell re NZ Herald reference to possible loss of Puhoi

Heritage status

20.10.15 Email response from Beth Houlbrook (Local Board) re cutting down of Krippner Rd

poplars

 

Correspondence Out

11.10.15 Email letter to Robert Lundberg, James Frost and Tony Blandford (Rural Tech

Solutions) re collaboration in providing Puhoi with Broadband connectivity.

 

 

 

 

 

 

18.10.15 Email to Larry Mitchell re possible formation of Puhoi Charitable Trust as

the focal point for Puhoi-based community fundraising; suggest Forum as

vehicle.

19.10.15 Email letter to Beth Houlbrook (Local Board) re cutting down of Krippner Rd

poplars

21.10.15 Notice to Puhoi boxholders re ‘Giving Puhoi a Strong Voice’

21.10.15 Letter to Rachel Blundell about cancellation of her presentation to the Forum.

 

3. TREASURER’S REPORT and confirmation of report to meeting of August 25 2015.

A grant of $11,750.43 from the Local Board had been received, in support of the completion of stage 2 of the riverside walkway.

 

A submission to the Fonterra Grass Roots Fund for seats along stage 1 was unsuccessful.

 

The Treasurer’s reports were received and accepted.

Moved: Hans Everts

Seconded: Dustyn O’Leary

 

4 GENERAL BUSINESS

(a) Forum direction

Hans Everts (Chair) has resigned his position as from 28 October 2015, as he is moving away from Puhoi.

 

Hans has been involved with the Forum since 2008, becoming Chair/Co-Chair from 2010 until the present. He listed the many Council management plans and other strategic public developments he has helped the Forum be involved with. During the period of his Chairmanship strong relationships have been built with the Auckland Council and Local Board.

 

Discussion took place regarding the need for the Puhoi Forum. The Puhoi Community Forum is a registered Charity which has the organizational structure and track record to provide Puhoi with a strong public voice.

 

Beth Houlbrooke of the Local Board, who attends all the Puhoi Forum meetings, said that the Forum has a very important role to play in local community/Council relationships and is a good example of its type. She attends meetings of many ratepayers’ groups throughout the region.

 

The Puhoi Forum was incorporated in 2004 from the Landcare group as a form of ratepayers’ representative group.

 

Current issues are:

The cutting down of the poplar trees in Krippner Road – how did this happen

without collaboration between the Council and the community. A meeting is to be on this issue with the Coen Ursem of the Stormwater Department of the Council on Thursday 29 October at 4.30pm.

Applying for funding from the Auckland Regional Community Development Grant

– application deadline 6 November 2015. This is a very important source of funding.

 

Completion of the Riverside Walkway – presently under construction.

NZTA presentation of information on the new motorway by Rachel Blundell of the

NZTA (next meeting).

 

Future issues it is important not to lose sight of are:

A new cycleway to be developed between Puhoi and Mangawhai

The provision of bus transport between Warkworth and Silverdale to include Puhoi in conjunction with the Matakana Coast Trail Trust.

 

Ongoing projects and issues for Forum discussion include the beautification of the village centre, traffic safety, site provision for the Museum and living village, extension of footpaths and bridle tracks, completion of the riverside walkway, protection of flora and fauna, and wider recreational use of the Memorial Park.

Discussion took place on the importance of the Forum as an ‘umbrella organisation’ for smaller groups in the community to be able to liaise with and report their activities to – at a basic level, such collaboration for example, can ensure that local events are not held on the same day.

Hans expressed his view that more commitment and a greater community spirit need to be generated by the new Forum Chair and Committee, to rejuvenate the approach, energy and enthusiasm for local issues. Some aspects of the Forum and how it works need to be reviewed and restructured for more effective representation and to grow an enthusiastic and participative membership across a wider community base.

 

It was suggested that time spent by Forum members specifically getting together to discuss the vision and mission of the Forum would be very beneficial to define exactly what members wish to see the Forum focus on over the short, medium and long term. Beth Houlbrooke proposed that the Council could provide assistance to the Forum in the form of assistance with a strategic visioning/planning type day in which Forum members could participate to look at how they saw the future of the community and the role of the Forum within it.

 

Hans thanked everyone for their work and commitment over the years. He particularly thanked:

Peter Straka – Deputy Chair

Wendy Hayton – current Secretary

Judith Williams – past Secretary

Guinny Sorenson – past Secretary

Jenny Schollum – Treasurer

Paul Manton – previous Co-Chair

Theo Koops – publicity

 

(b) Appointment of a new chairperson by the committee – as required by the Constitution (clause 10).

Hans read out Clause 10 of the Constitution regarding appointment of a new Chair or Co-Chairs. He stated that a new Chair (or Co-Chairs) will be appointed for the remainder of the Forum’s fiscal year up to the AGM in June 2016 (approximately a 6 month period). No meetings are normally held in December and January.

 

 

 

 

Hans gave his view that having worked both systems, he felt that one single Chair is more effective than several Co-Chairs. This provides more focus and continuity and in his view is more efficient and workable.

 

Hans went on to suggest that any new Chair should be someone who could continue the ‘corporate memory’, who would have been a regular Forum attendee over several years to understand how it works, and been a resident of Puhoi for a sufficiently long time to have a good grasp of community issues, with good links and networks within the Puhoi community.

 

Larry Mitchell and Dustyn O’Leary put their names forward as Co-Chairs. Under the Constitution only the Committee was able to vote. 7 members of the Committee were present. They confirmed Larry and Dustyn as Co-Chairs of the Forum until the AGM at the end of June in 2016, when new elections will be held.

Ginny Page was invited to become a member of the Committee.

On behalf of the Puhoi Community Forum, Peter Straka thanked Hans for his years of dedicated effort and his dignified statesmanship as a Chair and member of the Forum. A standing ovation was given to Hans to acknowledge his major contribution to the community and his hours of hard work and his professionalism in conducting all areas of business, and for the excellent links he has forged with the Council, Local Board and others.

The meeting closed at 9.15pm.

 

NEXT MEETING – Tuesday 24 November 2015 at 7.30pm

 

 

Give Puhoi a Strong Voice

Puhoi needs a strong public voice at this time of political pressures, Council-funded community development and new motorway construction.

The Puhoi Community Forum is a registered Charity which has the organizational structure and track record to provide Puhoi with a strong public voice.

However, it needs rejuvenating, its community representation needs broadening, and a new chairperson needs to be appointed.

This is a golden opportunity for the Puhoi community to bring in a fresh perspective and more youthful energy, to clarify Puhoi’s and the Forum’s future priorities, and to shape its leadership team.

Priority projects can include the beautification of the village centre, traffic safety, site provision for the Museum and living village, extension of footpaths and bridle tracks, completion of the riverside walkway, protection of flora and fauna, and wider recreational use of the Memorial Park.

So, come along to the next Forum meeting at 7.30 pm on Tuesday October 27th in the Sports Club, and help rejuvenate the Forum, so that it can provide Puhoi with the strong public voice that it needs.

Hans Everts and Peter Straka, Puhoi Community Forum

19th October 2015

Annual Roadside Cleanup: Special Arrangements

[from Judith Williams]

Here are the arrangements for THE ROADSIDE CLEAN-UP, which is being run differently this year.

Instead of your all turning out on the same day for a combined collectathon, this year we are spreading the work over this week but asking you to deliver your bags to the Auckland Council’s pick-up point on the Sports Club carpark to the left of the public toilets by Sunday evening, October 18.

Auckland Council will come along on Monday and remove it. Please don’t dump your bags there any earlier than Sunday, or we will probably encourage the proverbial Dog’s Breakfast! And, also, please, not your own inorganic rubbish. Russell Green will be glad to receive your metal waste at his yard, as it all helps Fire Station fundraising.

Wear garden gloves if you wish, bright clothing, and watch out for traffic.We are not providing body bags, so let us know if you find any really big items like cars or sofas and we will arrange for a separate council collection.

This is what you do:

1. (if you are a street convenor) In the next day or so, collect several blue and black bags for recyclables and non-recyclables from the porch of Mike Pero Real Estate and make them available at your own gateway.

 

2 Phone the people in your street to let them know they are there. Residents can then fill up the bags (it is not anticipated there will be much to put in them this year, as we

have broken the back of the big stuff -.car bodies, fridges, rolls of razor wire, etc, in earlier years) and return them to your gateway

 

3. Deliver the the bags to the sports grounds car park by Sunday evening.

 

(if nobody has contacted you and you want to free-lance, just collect a couple of bags yourself from Mike Pero’s porch.

NB that is porch, not Porsche.

 

The following are THE STREETS and their convenors or individual cleaner-uppers. The reason we have suggested convenors phone their neighbours is to serve the double purpose of creating a basic telephone list which might also be useful in case of a Civil Defence emergency or for Neighbourhood Support.

 

Upper Krippner Road , Hans Everts, convenor

Lower Krippner Road, nos 1 – 121 – already done, thanks to Ineke Straka

Saleyards Road, Val and Mike Smith, convenors, No 40,

Puhoi Rd, SH1 intersection to shop, convenor, Nicole Lawson No 53

Puhoi Close, Maria Williams, convenor, No 11

Slowater Lane, a friendly individual is taking care of this one

Lenzen Road, the Mclaren family, convenors, No 42

Green Hollows Road, Jacki Piper, convenor, No 103

Krippner to Green Hollows Roads, Ian and Maralyn Bateman

Hungry Creek to Puhoi Roads intersections, Lizzie and Daniel Straka

Ahuroa Road to Cemetery, Judith Williams.

Cemetery to Remiger Road intersection ?

J. Tolhopf Road, Rosie and John Walkers’ family

Remiger Road, the Barclay family, convenors, No 47

Remiger Road intersection and Te Araroa Track parking area, Linda Patullo, convenor, No 11, Remiger Road

Tunnel Road, Judy Roberts, convenor, No 114

Fiddlers Hill, Dominic Ryan-Kidd and the boys

Bruce MacGregor Lane, Martine and Nick McClean

Puhoi General Store area, the Lodewyks children

Sports grounds, Richard Walters

State Highway 1 coffee area and former motorway toll booth area, Cody and Kathy Mankelow

Noakes Hill from Green Hollows Road down to Upper Waiwera Valley Rd, Palle Olsen

Hungry Creek Road, Bev and Peter Cooley

 

We’ve almost got the catchment covered, but still need convenors or free lancers for

the Cemetery to Remiger Road, Remiger Road to Tunnel Road, Tunnel Road to J. Tolhopf Road, and J. Turnwald Road

 

My gratitude to all who have agreed to help – almost nobody I contacted has turned me down,

Judith Williams,

Puhoi Community Forum

 

 

Notice Regarding The Forum Meeting October 27, 2015

Instead of the previously-planned agenda for this meeting, there will be two items of general business, occasioned by the resignation of Hans from the position of Forum Chairman:

  • Consideration of the direction that the Forum will adopt for the remainder of its 2015-2016 term.

  • Appointment of a new Chairperson by the Committee, to guide the Forum in this direction, as required by the Constitution (clause 10).

I strongly urge you to give thought to these issues before the meeting, and encourage a strong attendance at this meeting. I will circulate a statement of resignation separately.

Hans Everts

Chairman

10 October 2015

NOTICE REGARDING THE FORUM MEETING OF OCTOBER 27, 2015

Instead of the previously-planned agenda for this meeting, there will be two items of general business, occasioned by the resignation of Hans from the position of Forum Chairman:

  • Consideration of the direction that the Forum will adopt for the remainder of its 2015-2016 term.

  • Appointment of a new Chairperson by the Committee, to guide the Forum in this direction, as required by the Constitution (clause 10).

I strongly urge you to give thought to these issues before the meeting, and encourage a strong attendance at this meeting. I will circulate a statement of resignation separately.

Hans Everts

Chairman

10 October 2015

Puhoi Community Forum Minutes: September 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 29 SEPTEMBER 2015 commencing at 7.30pm

PRESENT: Hans Everts,Jenny Schollum, Peter Straka, Judith Williams, Wendy Hayton (Minutes)

CHAIRPERSON: Hans Everts

Apologies: Beth Houlbrooke, Terri Ryder, Sandra Beagley, Jim Sephton, Theo Koops.

WELCOME

Hans welcomed members to the meeting.

BROADBAND IN PUHOI

Robert Lundberg, Advisor Digital Policies, Auckland Council attended the meeting to provide an outline of the assistance the Council might be able to provide regarding Broadband in Puhoi over the next few years. Robert is working with Anthony Acres in Auckland Council to quantify and understand the issues around the ability of rural communities to access Broadband, and what can be done to assist in the better provision of facilities.

Peter Straka outlined the current issues. Ahuroa, having a school, is likely to be upgraded with a new Vodafone tower, but this will not affect Puhoi residents and the surrounding area. Currently Chorus have a fibre cabinet close to the Puhoi Hotel, which serves customers within a radius of about 800 metres. Residents further away than this are relying on a private wireless provider, Rural Tech Solutions. A presentation was given in July to the Puhoi Forum by Rural Tech Solutions on their services and support. Hans will put Tony Blandford of Rural Tech Solutions in touch with Robert. The Puhoi catchment area is considered to embrace about 400 people within a 6km radius. A number of people run web-based businesses from home in this area. About 100 school children catch the bus from the shop in Puhoi daily to school, who need access to the internet as part of their school learning.

Action: Hans Everts

Robert reported that the situation with poor broadband access in rural areas was getting some political attention from Penny Webster (Local Councillor) and a couple of urban Auckland Councillors. Central Government promised some funding for rural broadband, probably available within the next year, but the amount available is insufficient to adequately address the problem. Hence local government is getting involved in understanding and clarifying the situation. At present there is no clear understanding of which communities are disadvantaged, and exactly how many private providers are available. The aim of the Council is to gather information and subsequently broker relationships between providers and communities requiring a broadband service. This includes ensuring that providers are robust and well capable of providing good reliable facilities into the future.

Robert is currently going out to community groups to collect information. Much of the information will be gathered via a survey, which will also be put on the Auckland Council website shortly. The survey is currently undergoing development and testing. It was agreed he will sent the draft survey to Hans who will distribute it amongst key individuals who are currently using or need to use broadband for business as well as personal use, for feedback to Robert.

Action: Hans Everts

Robert left the meeting at 8.10pm.

Unfortunately, due to there not being a quorum, much of the business on the agenda was deferred until the next meeting.

GENERAL BUSINESS

  1. Annual Roadside Cleanup

It was agreed this should take place on Sunday 18 October, with material to be picked up by the Council on Monday 19 October. It was requested that no personal rubbish be put in the skip. Judith has a list of the 13 roads involved. It was agreed it would be useful to have a contact for each road, so that the message could be effectively passed on and assistance organized in advance. Hans and Judith will work together to check the list of streets and appropriate contacts. It is important that all participants be reminded to take particular responsibility with regard to health and safety issues.

Action: Judith Williams/Hans Everts

It was agreed that Judith Williams would put round a notice to the community containing full details of the cleanup. Hans is to ask Helen at the library whether it might be possible to pick up bags and gloves from there on the day of the cleanup.

Action: Judith Williams/Hans Everts

  1. Special Trivial Pursuits Evening – Thursday 1 October at 7pm

As many Forum members as possible are requested to join the team this coming Thursday 1 October, at the Puhoi Hotel. Each table is to provide a raffle prize.

  1. Planting of Museum Trees

The trees dug up from the museum grounds are in urgent need of planting in the river park. 2 are in polybags, and in particular need of attention. There are 5 to be planted in all.

Hans will contact Theo to ensure that this planting is actioned.

Action: Hans Everts

  1. Membership Subscriptions

Quite a number of membership subscriptions are outstanding. Hans and Peter are to look into this prior to next meeting.

Action: Hans Everts/Peter Straka

  1. Traffic Signage around Puhoi

Judith Williams referred to the recent diversion from SH1 that occurred due to road closure as a result of an accident. Many people diverted through Puhoi could not find which way to go. There needs to be more effective signage through to SH16 and other roads. Hans is to raise this with Rachel Blundell of the NZTA. Rachel will be making a presentation on the new motorway at the October Forum meeting.

NEXT MEETING

The next meeting will be held on Tuesday 27 October 2015 at 7.30pm in the Sports Club.

The meeting closed at 8.45pm.

Puhoi Community Forum Meeting Agenda: 29 Sept 2015

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 29 SEPTEMBER 2015 at 7.30pm at THE PUHOI SPORTS CLUB – CHAIRPERSON – HANS EVERTS

AGENDA

  1. APOLOGIES

  1. CONFIRMATION OF THE MINUTES OF PREVIOUS MEETING Held on

25 August 2015

  1. MATTERS ARISING FROM THOSE MINUTES (not appearing on this Agenda)

  1. CORRESPONDENCE IN

  1. 9.15 Notice of Auckland Council Rural Rates Public Engagement Meetings

14.9.15 Rachel Blundell / Communications & Stakeholder Manager NZTA re Puhoi

Warkworth motorway presentation and update to October Forum Meeting

CORRESPONDENCE OUT

  1. TREASURER’S REPORT

  1. OTHER REPORTS

Update on River Walkway Planting and development

GENERAL BUSINESS

  1. Robert Lundberg, Advisor Digital Policies, Auckland Council will give an update on rural broadband, with opportunity for questions and discussion.

  2. Annual roadside clean-up

  3. Special Trivial Pursuit evening – Thursday October 1st.

  4. Riverside walkway – next stage

NEXT MEETINGTuesday 27 October 2015 at 7.30pm – Chairperson, Hans Everts

Please invite other residents and friends of Puhoi to attend – widen participation!

PCF Minutes: 25th August 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 25 August 2015 commencing at 7.30pm

PRESENT: Jenny Schollum, Peter Straka, Larry Mitchell, Derek and Carole Hay, Kristin Gillies, Sandra Beagley (Minutes).

CHAIRPERSON: Peter Straka.

APOLOGIES: Judith Williams, Theo Koops, Hans Everts, Ian Bateman, Terri Ryder and Chris Mundell.

WELCOME

Peter welcomed members to the meeting.

 

2 CONFIRMATION OF MINUTES OF PREVIOUS MEETING HELD ON July 28 2015

Moved: Larry Mitchell

Seconded: Jenny Schollum

Carried

3 MATTERS ARISING

There were none.

 

4 CORRESPONDENCE IN

  • From Auckland Council regarding payment of grant. They will be in touch once funds are available.
  • A comprehensive report from Rural Tech Solution regarding Broadband options in Puhoi.
  • From NZTA, Final Urban & Landscape Design Framework (ULDF) showing the Puhoi to Warkworth plan.

 

(Larry Mitchell will contact Beth Houlbrook, Local Board, for clarification regarding the ‘Gateway to Puhoi/Artwork”mentioned in this report.)

 

CORRESPONDENCE OUT

  • Thank you letter to Tony Blandford, Rural Tech Solutions
  • Grant application to Fonterra Grass Roots Fund

 

5 TREASURERS REPORT

This has been circulated.

 

The Forum Cheque account balance $795.00

Riverpark account balance $125.00

Savings account balance $5370.00

 

Motion

That the Treasurer’s report be accepted.

Moved: Peter Straka

Seconded: Larry Mitchell

Carried

Riverparkplanting – 60 students and adults worked on Friday 21st, Orewa College students were to come Saturday but poor weather meant this was canceled and several community folk worked on Sunday 23rd.

Peter will write a thank you to Shelly Hackett who supervised the Friday group, Rodney Straka, who did the tractor work and donated all the plants, Ahuroa School, Orewa College and Ian Bateman and Sally Brown.

 

Motion

That Peter be reimbursed $140.84 for sausages, onions, bread and sauce for the BBQs held for the volunteers.

Moved: Larry Mitchell

Seconded: Jenny Schollum

Carried

GENERAL BUSINESS

Broadband in Puhoi. A Vodafone rep. will not be attending this meeting, however, Anthony Acres, Auckland Council’s Advisor on Digital Policies, will attend the September Forum meeting.

 

Ahuroa Road Subdivision

8pm. The Chairperson welcomed Paul Fearon, Traverse Ltd and his wife Bitten.

Copies of the Subdivision Map were handed around to members.

Paul reported that a positive pre-application meeting has already been held at Council.

  • There will be 12 blocks of land ranging from .43 to 2.38 hectares.
  • Minimum size of each house to be 200 sq metres. Tank water and Sceptic systems will be used.
  • The main earthworks will take one month subject to weather
  • The development will take place October 1st 2015 – April 30, 2016.
  • Earthmoving is to begin Nov 1 and end late January.

 

A discussion was held regarding the original ‘Structure Plan’ and Larry suggested Paul make himself familiar with the details. Paul is willing to do this.

 

NEXT MEETING

The next meeting will be held on Tuesday, September 29th at 7.30pm in the Sports Club.

For that meeting

  • Anthony Acres, Advisor Digital Policies, Auckland Council
  • Final ULDF Puhoi to Warkworth plan
  • Community to be advised there will be a copy of the above held at the Puhoi Library

 

The meeting closed at 9.20pm.

Agenda for Meeting 25 August 2015

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 25 AUGUST 2015 at 7.30pm at THE PUHOI SPORTS CLUB – CHAIRPERSON – PETER STRAKA

AGENDA

  1. APOLOGIES

  1. CONFIRMATION OF THE MINUTES OF PREVIOUS MEETING Held on

28 JULY 2015

  1. MATTERS ARISING FROM THOSE MINUTES (not appearing on this Agenda)

  1. CORRESPONDENCE IN

3.8.15 Auckland Council re payment of grant

6.8.15 Report from Rural Tech Solutions re Broadband

CORRESPONDENCE OUT

6.8.15 Thanks to Rural Tech Solutions
2.8.15 Fonterra application
for grant

  1. TREASURER’S REPORT

  1. OTHER REPORTS

Update on River Walkway Planting and development

  1. GENERAL BUSINESS

Broadband in Puhoi – discussion

Update re development of 98 Ahuroa Road

NEXT MEETINGTuesday 29 September 2015 – Chairperson, Hans Everts

Please invite other residents and friends of Puhoi to attend – widen participation!

Puhoi Forum Meeting minutes: 28th July 2015

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 28 July 2015 commencing at 7.30pm

PRESENT: Jenny Schollum, Theo Koops, Peter Straka, Larry Mitchell, Gillian Seymour, Judith Williams, Ian Bateman, Kristin Gillies, Terri Ryder, Hans Everts, Sandra Beagley (Minutes).

CHAIRPERSON: Hans Everts

APOLOGIES: Helen Darnell, Wendy Hayton, Beth Houlbrook (Local Board), Greg Sayers, Ian Boothroyd.

WELCOME

Hans welcomed members to the meeting.

 

2a CONFIRMATION OF MINUTES OF PREVIOUS MINUTES HELD ON APRIL 28 2015

Moved: Peter Straka

Seconded: Theo Koops

Carried

2b CONFIRMATION OF MINUTES OF PREVIOUS MINUTES HELD ON MAY 26 2015

Moved: Peter Straka

Seconded: Jenny Schollum

Carried

3 MATTERS ARISING

There were none.

 

4 CORRESPONDENCE IN

15.6.15 Letter from Aaron Hutching (Auckland Transport) re commencement of work on Puhoi pedestrian bridge and footpath extension

29.6.15 Letter from Kim Hammond with formal letter of grant approval for walkway project

 

CORRESPONDENCE OUT

22.7.15 Letter of acceptance of grant for walkway project to Kim Hammond

 

5 TREASURERS REPORT

The Trivia night raised $400. Jenny reported she had received subscriptions from 10 families, 3 organisations and 6 new members; however there are still a number of subs owing. There is $805 in the Forum’s General account.

 

Motion

That the Treasurer’s report be accepted.

Moved: Hans Everts

Seconded: Terri Ryder

Carried

Hans reminded the meeting that there will be several items regarding the Walkway that will need to be paid.

  • $286.76 for Fencing Wire
  • Hireage of a tractor to put in piles
  • Food for Sausage sizzles/BBQs for Working Bees at the end of next month. The working bee will involve 2 – 3 school parties, scouts and the community during 21st – 23rd August.

Ian Bateman offered for his business to pay for the food.

Gillian offered to approach Chris, Allied Workforce who has offered his BBQ and gas in the past, to secure it for the 23rd.

The Sports Club will need to be asked for permission to use their downstairs area.

 

Motion

That the Walkway expenses be paid for with funds out of the Forum Savings account.

Moved: Hans Everts

Seconded: Peter Straka

Carried

Motion

That the Secretary be paid the sum of $30 for this month’s meeting.

Moved: Hans Everts

Seconded: Judith Williams

Carried

6 OTHER REPORTS

Reports from the Hall Committee and regarding the Walkway have been circulated via email.

 

The Chairperson is finding the Forum workload too much and would like a Co Chair- to share the load – possibly someone to represent the younger population and so have a broader voice in the community. He asked that nominations for the position be brought to the August meeting.

 

Theo has found a potential funding source – Fonterra Grass Roots Fund.

Funding for Walkway seats was a suggestion. The application needs to be submitted by the end of August and Larry Mitchell suggested that Hans approach Bernadette Straka for help in filling out the application.

Trivial Pursuit evening, Thursday August 13th – 7 members offered to be on the Forum team.

 

8pm, the Meeting adjourned and Tony Blandford, Rural Tech Solutions was welcomed and spoke to approximately 30 folk from the Puhoi Community about Fast Broadband service options in Puhoi.

 

FAST BROADBAND SERVICE OPTIONS IN PUHOI.

After explaining the four options – UFBB, ADSL, VDSL and Cellular, Tony recommended that the Forum write to Auckland City Council to state Puhoi’s case as an ‘important Tourist attracting; Historical Village just off the main Highway’ for Funding towards a better Broadband coverage.

Rural Tech Solutions currently has around 30 customers in Puhoi, using a Repeater on Emily Hill and one on the Puhoi Pub roof.

Tony agreed to send a report summary of his company’s Broadband options plus contact details, to the Chairperson for circulation.

The Chairperson thanked Tony for coming and for explaining the broad situation as well as his firm’s option.

 

NEXT MEETING

The next meeting will be held on Tuesday, August 25th at 7.30pm in the Sports Club. Chair: Peter Straka.

For that meeting

  • a representative from Vodaphone will be invited to discuss their company’s Broadband options
  • Tony’s summary report

If time permits, one of the following issues may also be addressed:

  • The new subdivision in Ahuroa Road
  • Speed limit change to past Puhoi Road.

 

Subsequent to the meeting, it was discovered that recommendations about the development of Te Muri Regional Park need to be in by August 19th, too early to permit discussion and submission by the Forum on the 25th.

 

The meeting closed at 9.30pm.

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