Puhoi Community Forum Agenda April 30th 2019

PUHOI COMMUNITY FORUM
MEETING TO BE HELD ON TUESDAY 30 th April 2019 at 7.30pm at
THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY
AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 26 th March 2019
  2. Matters Arising from those Minutes (not appearing on this Agenda)
  3. Correspondence
    (a) Volunteer Appreciation Event Invitation
    (b) Dog Management Bylaw (Local Board)
  4. Treasurer’s Report – for March 2019– as previously circulated by Jenny Schollum.
  5. General Business
    (i) Working Groups – updates
    • Puhoi Pioneers Memorial Park
    • Road Safety Group
    • Civil Defense
    • Neighborhood Support
    • Historic Society
    • Others
    NEXT MEETING
    The next meeting will be held on Tuesday 28 May at 7.30pm.

Puhoi Community Forum Meeting to Be Held On Tuesday, 26 March, at 7.30pm at the Puhoi Sports Club – Agenda

PUHOI COMMUNITY FORUM
MEETING TO BE HELD ON TUESDAY, 26 March, at 7.30pm at
THE PUHOI SPORTS CLUB – CO CHAIRPERSONS – PAUL MANTON & DUSTYN
O’LEARY
AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 26 February, 2019
  2. Matters Arising from those Minutes (not appearing on this Agenda)
  3. Treasurer’s Report for the month of March, 2019 – Jenny Schollum
  4. General Business
    (i)
    (ii) Working Groups – updates
    • Puhoi Pioneers Memorial Park
    • Road Safety Group
    • Civil Defence
    • Neighbourhood Support
    • Others
    (iv) Village market – Judith Williams

Minutes of the Puhoi Forum Community Meeting Held at Puhoi Sports Club On Tuesday, 26 February 2019

Present: Judith Williams, Dustyn O’Leary, Sandra Beagley, Jenny Schollum, Sorrel O’Leary
Apologies: Beth Houlbrooke, Mike Swain, Tessa Berger, Paul Manton, Terri Ryder
Welcome by co-chair, Dustyn O’Leary
Matters arising from Minutes
Who did planting maintenance?- Woodpigeon Ltd
Motion 1: THAT the minutes of the meeting held on 29 January, 2019 and previously
circulated, be confirmed as a true and accurate record.
Moved: D O’Leary.
Seconded: J. Schollum
Carried
Treasurer’s report
Currently $2,360 in account to be used for Park when needed.
Motion 2: THAT the Treasurer’s report for the month of January, 2019 be accepted.
Moved: J. Schollum
Seconded: D. O’Leary
Carried
General Business:
(i) Slipway on wharf – concreting the mud part on the Park side of the river to aid boaters.
To be followed up with Beth next time she attends.
(ii) NX2 parking lot could be revisited at their next quarterly meeting. Possible solution to
Museum home. We could advocate to extend the Waiwera bus to Puhoi once a day.
(iii) Park fire signage – already signs around the area so legally can’t do more.
(iv) River Park Planting this year – plan for 1000 plants two planting days in July and Au-
gust. Lance to be contracted for spot spraying beforehand.
(v) Forum membership – membership now down to 17 again. Possible need to advertise –
mail drops, sandwich board, stall at market. Need a quorum to progress this.
Working groups updates:
• PPMP – Mike Swain met with group re Community Gardens, but there was not
enough manpower to advance the project at this point. Recommends that after re-
moval of perimeter fence of yards, we plant fruit trees and set up a couple of picnic
tables. No budget to provide more gravel for trails – Jenna Thompson at Council.
• Road Safety Group – Tessa Berger notes that road carpeting is an option for traffic
calming; rural speed bylaw being introduced is an opportunity to include communi-
ty feedback and input. Still working on funding for timber stops
• Heritage Museum – Jenny shared a full file on family history of the village.
• Heston cannot take on Civil Defence for area due to commitments to Scouts.
• Neighbourhood Support – 300 booklets have now been distributed to mail boxes.
• Market celebrated its 11th birthday; weather forecast didn’t encourage numbers,
Sandra Beagley won the tomato competition; a community donation was made to
the children’s choir for music printing. Church has allowed market users to park
there so signage was organised, which was successful.
No other business. Meeting closed at 8.30
NEXT MEETING
The next meeting will be held on Tuesday, 26 March 2019 at 7.30pm.

Community Garden

We’d like to hear from people in the community interested in creating a community garden for the village. We have a spot over in the River Park where the old sheep pens used to be which would make a good location.

 

If there’s enough interest we’ll get a little group together and present a plan to the council (who I’m sure will be happy for us to do something with it so they don’t have to mow it 😉

Puhoi Community Forum Minutes for the Meeting Held On Tuesday, 27 November 2018

PUHOI COMMUNITY FORUM

MINUTES FOR THE MEETING HELD ON TUESDAY, 27 November at 7.30pm at THE PUHOI SPORTS CLUB – CO CHAIRPERSONS – PAUL MANTON & DUSTYN O’LEARY

Present : Paul Dustyn Sorrel, Luke, Terri, Sandra, Sheryll Tiford

Apologies: Ruth, Tess, Judith, Jenny, Hesston

Confirmation of the Minutes of previous Meeting held on 30th October, 2018

Moved to confirm Sorrel

Seconded Dustyn

  1. Matters Arising from those Minutes (not appearing on this Agenda)

No matters arising from minutes

  1. Incoming / Outgoing Correspondence

No correspondence

  1. Treasurer’s Report for November 2018 (previously circulated) Jenny Schollum

see attached

  1. General Business

  1. Finish gravel spreading at top of Puhoi loop track bush section – Sorrel to talk with Mike Swain to discuss options for obtaining gravel and locating it at top and middle sections before organising a working bee to spread

  2. Working Groups – updates

  • Puhoi Pioneers Memorial Park

Paul met with Jannik, Sinead, Will Maybury and went through the paths in the park and organised to gravel the loop track on the grass section of the Puhoi Walkway. This track maintenance to be done this summer, using bobcat to dig out track and fill up with gravel. Paul to give access through the forest, Council metal, Will’s trucks and a contractor. Council will also cut back gorse and foliage along tracks.

Paul also spoke with Jeff Lifford re gorse control along walkways along riverbank. Has been decided to finish the River Park planting before we attack the gorse.

Sinead contacted Forum and will support us with plants. Maintenance an ongoing issue that the Forum could address through an annual working group or continued use of contractors.

  • Road Safety Group – Delay in sending out request to AT and waiting now for response. Setting up Give a Little page for progressing the path through Gillian’s land.NX2 next quarterly meeting will be in January.

  • Civil Defence – Puhoi representatives couldn’t attend last meeting of local Civil Defence groups, but a follow up meeting with Luke, Heston is occurring to progress CD plans for Puhoi. Neighbouring support has good alignment with Civil Defence, could be a way to organise our CD plans. Neighbourhood support appoint a person per street who checks on everyone else in case of an emergency.

  • Neighbourhood Support see above

  • Historical Society – Heritage Museum – had visit from documentary people, this is to be released in middle of next year. Czech ambassador in Canberra will be coming over to visit. Overall quieter, less group tours, less demand for dance group families have moved and less younger members, impacts revenues, 29th June big date for 2019. Armistice organisers didn’t perform, so had a small impromptu ceremony in church. Visited crosses at Auckland Museum, and brought home those for Puhoi and Upper Waiwera.

  • Waiwera valley – wasp control still awaiting full summer weather. Noted large infestation of rats by locals attending a recent event at Wennerholm. Who is responsible for controlling these – this needs to be addressed if Wenderholm is to be a breeding site for native birds.

  • Village market – Sandra Beagley – Xmas market, but weather was not good, so stall holders didn’t turn up or cancelled. Carol Hayes brought her childrens’ choir and Mike Pero came over with helium balloons.

  • Library – Latvia group came out for 6 days filming, with a drone. Flew in, started filming and left.

  • Others

  1. John Connor is involved in CD and is the person to contact for wasp control VESPEX one person can sit the test and he will provide the traps for the trained person to move around.

  1. Horse trek this weekend contact Paul

  2. Street party Monday Dec 10th Forum members to help set up from 5.30 Party in side garden of hall and people to bring their own drinks and picnic. Jackie doing music.

  3. Kristen Gillies and family are moving to Hatfields and we would like to acknowledge his contribution to the forum and Puhoi community.

Meeting concluded at 8.30pm

NEXT MEETING: The next meeting will be held on Tuesday, 25 December at 7.30pm. This will be the final meeting for 2018.

Agenda for Puhoi Community Forum Meeting to Be Held On Tuesday, 27 November

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY, 27 November at 7.30pm at

THE PUHOI SPORTS CLUB – CO CHAIRPERSONS – PAUL MANTON & DUSTYN O’LEARY

AGENDA

Confirmation of the Minutes of previous Meeting held on 30th October, 2018

Matters Arising from those Minutes (not appearing on this Agenda)

Incoming / Outgoing Correspondence

Treasurer’s Report for November 2018 (previously circulated) – Jenny Schollum

General Business
Finish gravel spreading at top of Puhoi loop track bush section
 
 

Working Groups – updates
Puhoi Pioneers Memorial Park
Road Safety Group
Civil Defence
Neighbourhood Support
Historical Society
Others

Village market – Judith Williams

NEXT MEETING: The next meeting will be held on Tuesday, 27th November at 7.30pm. This will be the final meeting for 2018.

Minutes of the Puhoi Forum Community Meeting 30th October 2018

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

 

HELD AT PUHOI SPORTS CLUB ON 30th October 2018 commencing at 7.30 pm.

Apologies

None received

Present

Paul Manton, Mike Swain, Dustyn O’Leary, Teri Ryder, Jenny Schollum, Judith Williams, Sandra Beagley, Sorrel O’Leary, Gavin Donaldson, Bryan Titford.

Incoming correspondence/ Local Board Update

Public consultation is currently open on two bylaws, public safety and nuisance and Council review on development contributions policy. Feedback required by 5 Nov.
Collapsed jetty removed from behind Hall by local Board.
Renewal work coming up around the Library, door and chimney, chimney, pathways and signage.
AT approaches NZTA re bus stops on main roads, which are a difficulty. Local Board will continue to pursue a stop for Puhoi.
Roadworks coming up on Krippner road.
Ahuroa Road next major project for AT 2019 – 2021.

1. MINUTES OF PREVIOUS MEETING 24th April 2018.

Matters arising from the minutes

Clarification was sought on the following points:

i) Jenny was not approaching landowners on behalf of the Forum regarding the BAN 1080 sign.

ii) The Puhoi Pioneers Memorial Park is not being closed due to kauri dieback.

Motion 1

THAT the minutes of the meeting held on 28th August 2018 be confirmed as a true and accurate record.

Moved: Dustyn OLeary

Seconded: Paul Manton

Carried

2. TREASURER’S REPORT AUGUST/SEPTMEBER 2018

Landcare funds have been received and will be used to pay for planting completed during 2018 winter. Lance has completed the spraying work around the new planting. Confirmation sought to pay for this work

Motion 2

THAT the Forum pay Lance $270 for his work in the park.

Moved: Sorrel O’Leary

Seconded: Judith Williams

Carried

Motion 3

THAT the Treasurer’s report for April 2017 be accepted as a true and accurate record.

 

Moved: Jenny Scholum

Seconded: Paul Manton

Carried

3. GENERAL BUSINESS

i) Street Party

Will be held on Dec 10th (Monday) in Puhoi Hall, starting at 6.00pm. Forum members to come half an hour earlier to help set up. Market manager to arrange music if possible.

ii) Working Groups Updates

Puhoi Pioneers Memorial Park

Mike has removed all internal sheep pens, leaving only the perimeter in place. Most poles except large ones removed but still need backfilling. This could be community garden space. A committed team and comprehensive plan for the area is needed, keep Council informed for approval. Philippa would be interested in setting up composting there also, possible use of pony poo.
Ongoing to and fro communication with UMS parks people doing the maintenance work. Paul contacted Tess, 25th Sept. and Will and Alison Roe, about mowing the riparian strip. UMS have mowed the 830mstrip along the new fenced river walkway but it is not on his maintenance list, so he needs to have this recognized by Council and added to the Park Maintenance Plan to ensure ongoing mowing happens.
Finally got some maintenance from Council, did some additional clearing. They will be coming twice more.
The Gorse growh in far end above subdivision requires attention, Will Mayber of UMS has a prototype drone to spray – we may want to be involved in a trial. This would involve a cost for spray.
Will can look at tidying up tracks, but it is currently outside scope of general maintenance.
Pigs have been seen on the track, but don’t represent a strong public safety issue.
Goats have proliferated at far end of valley, culling will be taking place on NX2 and Asia Pacific land but not within the park itself.

Traffic Safety/Walkways

Opportunity to lower speed limit within the village area was discussed. Beth suggested writing to Auckland Transport re 30 km speed reductions or village – copy in Beth. Beth recommends to pass a resolution, copy that resolution as an attached PDF from Puhoi Forum, formalizing the request. Luke suggests that the reduction in speed spans from State Highway 1 to Rosa Villa Lane or Cemetery. Without adequate provision for safe walking, reducing the speed from 80km/h down to 50km/h in the outer areas and from 50km/h to 30km/h within village center. Any resolution from the Forum will only start the discussion and AT will carry out full consultation on the matter before any changes are made.

Motion 4

THAT the forum writes a formal letter to Auckland Transport requesting a reduction in the speeds limits from SH1 to the Cemetery.

Moved: Luke

Show of Hands: Majority in favor.

Carried

Civil Defense

Oct 10th there was a meeting of the mothership group, Rodney East Emergency Defence Group. Judith attended and suggests Puhoi should be part of this group as currently isn’t. Judith requested a motion passed to approve Puhoi starting a local civil defence group. This group can draw on the plan for Mahurangi West and adapt this for Puhoi – responsibilities, assets etc. and would need the support and credibility offered by Forum.

Heritage Museum

14-15th Nov Czech film company are making a documentary about emigrants around the world, and because settlers came from what is now part of Czechoslovakia, they will be visiting museum and church.
First entry now up sharing local Maori people heritage of Puhoi.
Armistice Day 11th Nov, short ceremony at the church and bells to mark this.

Village Market

Numbers were reduced for last market. It was day after Kowhai festival!

The meeting closed at 8.50 pm.

NEXT MEETING

The next meeting and the AGM will be held on Tuesday 27th November 2018 from 7.30pm.

Puhoi Community Forum Meeting to Be Held On Tuesday, 30th October

PUHOI COMMUNITY FORUM
MEETING TO BE HELD ON TUESDAY, 30th October at 7.30pm at
THE PUHOI SPORTS CLUB – CO CHAIRPERSONS – PAUL MANTON & DUSTYN
O’LEARY
AGENDA
1. Confirmation of the Minutes of previous Meeting held on 28th August, 2018
2. Matters Arising from those Minutes (not appearing on this Agenda)
3. Treasurer’s Report for September 2018 (previously circulated) – Jenny Schollum
4. General Business
(i) Puhoi Christmas street party
(ii) Working Groups – updates
• Puhoi Pioneers Memorial Park
• Road Safety Group
• Civil Defence
• Neighbourhood Support
• Historical Society
• Others
(iv) Village market – Judith Williams
NEXT MEETING:
The next meeting will be held on Tuesday, 26th November at 7.30pm.

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