Category Archives: Puhoi Community Forum

Puhoi Community Forum 2017 AGM: Agenda Meeting to Be Held On June 27 at 7.00pm in the Puhoi Sports Club

PUHOI COMMUNITY FORUM 2017 AGM AGENDA

Meeting to be held on June 27 at 7.00pm in the Puhoi Sports Club

1. Apologies

2. Approval of 2016 AGM Minutes

3. Matters Arising

4. Chairman’s Report

5. Financial Report

6. Correspondence

7. Acceptance of Club and Working Group Representatives

Puhoi Rural Fire Force

Puhoi Historical Society

Puhoi Library

Puhoi Farmers Market

Puhoi Centennial Hall Committee

Puhoi Church Properties Committee

Puhoi Sports Club

Puhoi Pioneers Memorial Park

Puhoi Horse Riding Group

Puhoi Road Safety Group

Puhoi Pest Control Group

Puhoi Civil Defence and Neighbourhood Support

8. Election of Officers

(Chairperson, Deputy Chair, Secretary & Treasurer)

Note: All current financial members to vote by ballot. Nominations for these roles to be collected from the Financial Membership prior to voting for consideration by all Financial Members.

9. Monthly Forum Meeting to Follow.

PCF Meeting Agenda for Tuesday 27 June 2017 at 7.30pm

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 27 JUNE 2017 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – PAUL MANTON

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 30 May2017

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report for May 2017 (previously circulated) – Jenny Schollum

  1. Puhoi Pioneer Memorial Park

  • Update – Paul Manton

  1. General Business

  1. Working Groups – updates

  • Road Safety Group update

  • Civil Defence – Heston Prosper-Smith

  • Neighbourhood Support – Judith Williams

  • Others

  1. Judith Williams – rules re sale of reserves

  2. Village market – Judith Williams

Next Puhoi Community Forum monthly meeting: Tuesday, July 25 2017

Minutes of the Puhoi Forum Community Meeting 30 May 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 30 MAY 2017 commencing at 7.30pm

PRESENT: Dustyn O’Leary (Chair), Paul Manton (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Sorrel O’Leary, Gillian Seymour, Terri Ryder, Johan Rijnbende, Sandra Beagley, Wendy Hayton (Secretary, Minutes) Sandra

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Graham Backley, Brian Titford, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board), Christine Mundell,. Kristin Gillies

1. MINUTES OF PREVIOUS MEETING 18 APRIL 2017

The minutes of the meeting held on 18 April 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 18 April 2017 be confirmed as a true and accurate record.

Moved: Dustyn O’Leary

Seconded: Paul Manton

Carried

2. TREASURER’S REPORT for APRIL/MAY 2017– previously circulated

Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 be approved, and THAT the Treasurer’s report for April 2017 was accepted.

Moved: Jenny Schollum

Seconded: Dustyn O’Leary

Carried

  1. SCHOOL BUS

Terri Ryder reported that the School Bus has been granted an extension through the Ministry. It has been confirmed that when the Orewa bus comes into Puhoi in the morning it will wait for children coming off the Warkworth bus. In the afternoon the bus is taking children further on into the area, past the centre of Puhoi. Many thanks to Terri Ryder her for her hard work.

  1. PIONIEER RIVER PARK UPDATE

Paul updated the meeting. The posts had not yet been put in for the fencing as no post rammer machine has been available to put them in. Once the machine comes available, there are plenty of materials available to complete the work. At present there is no date for its availability.

Planting. Sorrel reported that planting can’t begin until the fencing is complete. Plants are being held for this purpose. Sorrel is to liaise with Paul to ascertain when the fence is complete.

Community Planting Day. The end of July is a likely time for the Community Planting Day. A trailer load of plants will be donated by the Wenderholm Nursery. This donation could mean that there is money in the budget for a few additional specimen trees. Many thanks to Gavin Donaldson for his contribution to the work with the trees.

  1. GENERAL BUSINESS

  1. Motorway Liaison Consortium Group NX2

An invitation only meeting was held last week by NX2 with representatives from the Puhoi local area, to discuss matters that affect this area. Paul and Dustyn were invited, Judith was also there.

Summary. Dustyn reported a very positive meeting. NX2 were completely open and honest regarding what they could do for the community, what the plans and timing are and what the community can do for them. The overpass height was mentioned – 10 metres above the existing road level. There is no opportunity for input regarding the design of overpass, but there could be a 50 car carpark under it which could be used as a Park and Ride for Puhoi village.

Current timing. Access ramps will go in this summer. There will be minimal trucks around Puhoi as they are starting at the other end. Work is starting on the overpass in March 2018, but it will be ground up work, so there won’t be much to see.

Traffic Plan/Speed Limit. NX2 is keen to get the speed limit dropped to 80kmph. Once they have a plan they will come back to us. They haven’t got their final traffic plan worked through as yet. The main site office will be at the northern end of the new motorway, with a small office at the Puhoi end.

Benefits for the community. NX2 can’t give any money or land. There are a couple of opportunities – mitigation planting (off the actual site) – the village might get riparian planting done. Also pest management could possibly be extended to Puhoi. They are also interested in sponsoring local events such as football games.

3 Monthly meetings. These meetings will be held every 3 months, unless other things come up. They want information disseminated as widely as possible (Judith, Mike, Dustyn etc). Dustyn will send out her notes and NX2 will also be sending out notes. Dustyn will be the Forum’s contact/liaison person.

  1. Working Groups

  • Traffic Safety/Walkways

Dustyn reported that a meeting of interested parties is planned to discuss the possibility of using the rotunda area as a bus turnaround. However, it is important that AT attend, which, at present, appears unlikely.

  • Neighbourhood Support and Civil Defence

Nothing to report at present. Heston is currently unwell. The Community Hall has been confirmed as an official gathering area in case of emergency.

  1. Village Market

Positive feedback was received from those stall holders who used the upstairs in the Sports Hall for the first time.

  1. Tree removal and reserve concern

Judith reported the removal of the tree from the Puhoi River has been successful.

Judith voiced her concern about a neighbor who said they would be looking to buy the reserve between their property and hers. Judith has written to Beth and Tessa who have responded and will look into the legality of any such claims. There are plenty of regulations to prevent this. The Forum are the landlords of the park.

  1. Puhoi Historical Society – Community Dance on 24 June and get together on 25 June – 154th Anniversary (soup, bring a plate in the Community Hall)

Jenny presented a brief report on the PHS. The Society’s AGM is on 7th June at 7pm. There will be supper afterwards and all are welcome.

Jenny reported that the Museum would like to get a collection of ANZAC stories from anyone who is living in the area – not necessarily those who have a link to Bohemian descendants.

The meeting closed at 8.35pm.

NEXT MEETING and AGM

The next meeting will be held on Tuesday 27 June at 7pm. This will be the AGM. Membership is open to all with subscriptions needing to be paid prior to the AGM (or at the door, prior to the meeting).

Puhoi Commmunity Forum Minutes: 30th May 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 30 MAY 2017 commencing at 7.30pm

PRESENT: Dustyn O’Leary (Chair), Paul Manton (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Sorrel O’Leary, Gillian Seymour, Terri Ryder, Johan Rijnbende, Sandra Beagley, Wendy Hayton (Secretary, Minutes) Sandra

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Graham Backley, Brian Titford, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board), Christine Mundell,. Kristin Gillies

1. MINUTES OF PREVIOUS MEETING 18 APRIL 2017

The minutes of the meeting held on 18 April 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 18 April 2017 be confirmed as a true and accurate record.

Moved: Dustyn O’Leary

Seconded: Paul Manton

Carried

2. TREASURER’S REPORT for APRIL/MAY 2017– previously circulated

Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 be approved, and THAT the Treasurer’s report for April 2017 was accepted.

Moved: Jenny Schollum

Seconded: Dustyn O’Leary

Carried

  1. SCHOOL BUS

Terri Ryder reported that the School Bus has been granted an extension through the Ministry. It has been confirmed that when the Orewa bus comes into Puhoi in the morning it will wait for children coming off the Warkworth bus. In the afternoon the bus is taking children further on into the area, past the centre of Puhoi. Many thanks to Terri Ryder her for her hard work.

  1. PIONIEER RIVER PARK UPDATE

Paul updated the meeting. The posts had not yet been put in for the fencing as no post rammer machine has been available to put them in. Once the machine comes available, there are plenty of materials available to complete the work. At present there is no date for its availability.

Planting. Sorrel reported that planting can’t begin until the fencing is complete. Plants are being held for this purpose. Sorrel is to liaise with Paul to ascertain when the fence is complete.

Community Planting Day. The end of July is a likely time for the Community Planting Day. A trailer load of plants will be donated by the Wenderholm Nursery. This donation could mean that there is money in the budget for a few additional specimen trees. Many thanks to Gavin Donaldson for his contribution to the work with the trees.

  1. GENERAL BUSINESS

  1. Motorway Liaison Consortium Group NX2

An invitation only meeting was held last week by NX2 with representatives from the Puhoi local area, to discuss matters that affect this area. Paul and Dustyn were invited, Judith was also there.

Summary. Dustyn reported a very positive meeting. NX2 were completely open and honest regarding what they could do for the community, what the plans and timing are and what the community can do for them. The overpass height was mentioned – 10 metres above the existing road level. There is no opportunity for input regarding the design of overpass, but there could be a 50 car carpark under it which could be used as a Park and Ride for Puhoi village.

Current timing. Access ramps will go in this summer. There will be minimal trucks around Puhoi as they are starting at the other end. Work is starting on the overpass in March 2018, but it will be ground up work, so there won’t be much to see.

Traffic Plan/Speed Limit. NX2 is keen to get the speed limit dropped to 80kmph. Once they have a plan they will come back to us. They haven’t got their final traffic plan worked through as yet. The main site office will be at the northern end of the new motorway, with a small office at the Puhoi end.

Benefits for the community. NX2 can’t give any money or land. There are a couple of opportunities – mitigation planting (off the actual site) – the village might get riparian planting done. Also pest management could possibly be extended to Puhoi. They are also interested in sponsoring local events such as football games.

3 Monthly meetings. These meetings will be held every 3 months, unless other things come up. They want information disseminated as widely as possible (Judith, Mike, Dustyn etc). Dustyn will send out her notes and NX2 will also be sending out notes. Dustyn will be the Forum’s contact/liaison person.

  1. Working Groups

  • Traffic Safety/Walkways

Dustyn reported that a meeting of interested parties is planned to discuss the possibility of using the rotunda area as a bus turnaround. However, it is important that AT attend, which, at present, appears unlikely.

  • Neighbourhood Support and Civil Defence

Nothing to report at present. Heston is currently unwell. The Community Hall has been confirmed as an official gathering area in case of emergency.

  1. Village Market

Positive feedback was received from those stall holders who used the upstairs in the Sports Hall for the first time.

  1. Tree removal and reserve concern

Judith reported the removal of the tree from the Puhoi River has been successful.

Judith voiced her concern about a neighbor who said they would be looking to buy the reserve between their property and hers. Judith has written to Beth and Tessa who have responded and will look into the legality of any such claims. There are plenty of regulations to prevent this. The Forum are the landlords of the park.

  1. Puhoi Historical Society – Community Dance on 24 June and get together on 25 June – 154th Anniversary (soup, bring a plate in the Community Hall)

Jenny presented a brief report on the PHS. The Society’s AGM is on 7th June at 7pm. There will be supper afterwards and all are welcome.

Jenny reported that the Museum would like to get a collection of ANZAC stories from anyone who is living in the area – not necessarily those who have a link to Bohemian descendants.

The meeting closed at 8.35pm.

NEXT MEETING and AGM

The next meeting will be held on Tuesday 27 June at 7.30pm. This will be the AGM. Membership is open to all with subscriptions needing to be paid prior to the AGM (or at the door, prior to the meeting).

Puhoi Community Forum Meeting 20th May 2017 Agenda

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 30 MAY 2017 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 18 April 2017

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report for April 2017 – Jenny Schollum

  1. Puhoi Pioneer Memorial Park

  • Update – Paul Manton

  1. General Business

  1. A motorway consortium liaion representative from the Forum/Puhoi is sought (see attachment)

  2. Working Groups – updates

  • Road Safety Group update on the school bus extension to

Remiger Road, on behalf of the Road Safety Group – Terri Ryder

  • Civil Defence

  • Neighbourhood Support

  • Others

  1. Judith Williams – removal of Puhoi river tree

  2. Village market update

  3. Further item (Judith Williams)

NEXT MEETING The next meeting will be held on Tuesday June 27th 2017 at 7.30pm.

Puhoi Community Forum Minutes 17 April 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 18 APRIL 2017 commencing at 7.30pm

PRESENT: Paul Manton (Chair), Dustyn O’Leary (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Brian Titford, Sorrel O’Leary, Kristin Gillies, Gary Wenzlick, Johan Rijnbende, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board),, Christine Mundell, Terri Ryder, Sarah Churchouse, Martyn smith Wendy Hayton (Secretary, Minutes)

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Grahamde3 Backley

1. MINUTES OF PREVIOUS MEETING 28 MARCH 2017

The minutes of the meeting held on 28 March 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 28 March 2017 be confirmed as a true and accurate record.

Moved: Paul Manton

Seconded: Terri Ryder

Carried

Matters Arising

Chris Mundell referred to the reference in the minutes to the paddock with hay that was going to be planted out as wetland and reference to a discussion at a previous meeting. Chris had checked and reported that it was said that the issue of wetland or not would be put before the two farmers involved. Minutes of previous years’ meetings had said that if that land were put into wetland, it could never be put back to a hay paddock. However, there appears to have been no motion made regarding any decision. Dustyn said the issue had been discussed with Kevin and representative Forum members, and agreed that he would not cut it and in future when planting the walkway this area would be left as wetland. Dustyn will circulate minutes where this is covered in order to clarify.

Action: Dustyn

  1. TREASURER’S REPORT for MARCH 2017/ End Financial Year – previously circulated

Payments for the month were for the Sports Club meeting venue and a new member subscription. THAT the secretarial payment for $30 was approved. It was noted that the Sport’s Club rental fee has increased as from 1 April 2017. It was agreed that Jenny would send the accounts through to Larry Mitchell to get audited. Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 was approved, and THAT the Treasurer’s report for March 2017 and the end of the 2106/2017 Financial year was accepted.

Moved: Judith

Seconded: Paul

Carried

  1. PIONIEER RIVER PARK

Paul Manton gave an update on the river walkway. There has been little progress on the fencing because of wet weather. The Council arborists have not yet got involved, although they have visited the site.

The Forum leases from the Council all the land in the River Park (land to the left hand side of the bridge, through the metal gate), including walkways and planting, and sublets a substantial amount of this land to Kevin Jones (farmer) on a 5 year sublease, This lease has currently another 2 years or so to run (half way through). Kevin has indicated a desire to continue leasing the land once the lease comes up for renewal.

Paul Manton reported that the Council have sent documentation for renewal of the River Park land lease by the Forum. He requested approval to send these forms in to the Council. The lease is 10 x 10 years. This lease reflects the changeover from the Rodney Council to the Auckland Council. There is no change otherwise. Discussion took place. There is an income stream to the Forum at the moment from Kevin Jones, lessee of the farmland.

The whole Park is under the Council lease. The building of the Sports Club and surrounding land to the right hand side of the bridge is not included in the Forum’s lease. This is leased to the Sports Club by the Council.

It was agreed that Paul should send in the documents for lease renewal to the Council by a show of hands.

Judith Williams reported that a tree had fallen into the river in the storms. This is on public land. It appeared as if it might dam the river. Judith rang the Council storm water help line and lodged a request for assistance. It was suggested that a contractor be brought in to do the work, in order to avoid delays. To date, nothing has happened. It was agreed that Judith should log the call and get a reference number and email the Council (Tessa Berger).by email with the details.

  1. FUTURE PROJECTS/ACTIVITIES FOR THE MEMORIAL PARK

This is ongoing. Some really good ideas have been received. More time and ideas are needed. Sarah Churchouse carried out a survey of Puhoi residents on her own account. She reported that the overwhelming response was as follows:

  • The driving force of the survey started with the Little Village information day. 

  • The survey showed strong opposition to the Puhoi little village project on Public Land (Puhoi Pioneers Memorial Park).

  • The survey was a 6 week project, widely distributed, with 126 people taking part

  • Base Statistics showed that of the 126 returned surveys, 12 people are in favour of building and a tourist venture in the Park and 114 prefer to leave it as it is or

to continue with planting. 19 people who filled in the survey were not aware of the Little Village project.

  • The park is well used by locals for a variety of recreational activities.

Paul thanked Sarah and Gary Wenzlick for this information and welcomed the feedback.

Judith asked to table information about her views buildings in the Puhoi Memorial Park. This information accompanies the minutes.

  1. GENERAL BUSINESS

  1. Working Groups

Traffic Safety/Walkways

Dustyn reported that Greenways have approached the Forum for a letter of support for their grant to develop a number of pathways. Duistyn proposed giving this support, conditional on Greenways further consultation with the Forum on a number of issues (e.g. planning for parking etc). This is a long term project. It was agreed in principle by a show of hands, so long as these are multi use pathways

Neighbourhood Support and Civil Defence

Judith reported 21 streets need coordinators. She has about 12.

  1. Village Market

Celebrating ethnicities on 30th April. The pub has ATM facilities for this (not the shop).

  1. ANZAC Daybeing organized by the PHS.

  2. Council 3 Year Strategic Plan Consultation.

Beth Houlbrooke reported that the Council is about to do more consultation on the 3 year strategic plan for the Rodney Local Board area – budget allocations are based on community feedback for projects over the next 3 years.

The meeting closed at 8.35pm.

NEXT MEETING

The next meeting will be held on Tuesday 30th May at 7.30pm.

Park Survey Results So Far

A list of responses so far below. We’ll leave the questionnaire open for a while to gather more bright ideas…

Add a little bike pump track in conjunction with the horse area.  So the kids have somewhere safe to ride their bikes which isn’t completely flat like the car park and tennis courts.  Maybe updating the current playground area with new things to play on.

Community garden where the sale yards are, using them as the frame for the gardens and paths in between.

Drain area where horse jumps are to make it useable all round for various sports

Focus on environmental enhancement projects like the wetland

Avoid more built structures to maintain naturalness

Focus on looking after our existing heritage buildings instead of time effort money on building replica’s

Keep the park as a park but proving for the people that live in Puhoi as a whole.

Community gardens/orchard

Community pool

More walking tracks

Music in the Park area

Wetland. Re invigorating the existing wetland area

Community gardens and orchard/ wetlands

Wetlands if left will come away on their own. further native planting of small areas, where needed, but leaving wide open spaces.

NO buildings for tourist ventures such as the ‘little village project’ – this must not be let to go ahead with so many people apposing it, at the information day –  I would like the forum to reject this project on PUBLIC LAND on behalf of the community.

Community orchard sounds nice, and a link to the Te Araroa trail is a good idea.

I think we should leave the horse riding alone, or there will be horse riders from all areas and floats filling up the area – at the moment it is nice as it is (Do too much and OHS and everyone will want a bite of the apple).

A&P shed is not suitable for scouts or other, it is just an old shed with a earth floor, no power or toilet etc etc … we have the Puhoi Sports Club, and the Hall that are perfect and are for community use, I have watched this club go from a ground floor concrete building used for Rugby to the amazing multi use building and sports field it is now.

Music in the park would be great, but I don’t think we need an ‘area’ made for it, these things are mobile now – though an event would be great!

The park as a memorial – I would like to see info spots like the one in the link below, touching on our historical past, using photos of old puhoi, the logging, the river etc … Keep the place simple and natural is the most important thing. http://1.bp.blogspot.com/-BafCidobXPw/Uyo2Mmqi7GI/AAAAAAAAAEU/SVc_WaPcBQg/s1600/DSCN9519.JPG

I would like us to leave the park alone, in terms of buildings and structures. I think that any green spaces we have should be protected, especially given the pace of development/urbanisation coming to the surrounding area. With a larger population, both here and nearby, it’s even more important to have quiet, green spaces for people to be able to get outside and relax and exercise. If there are people with time and enthusiasm to complete a project I would rather their efforts went towards planting, weeding etc to continue the good work of those that planted along the riverbank and did weeding working bees and made the steps.

I like the idea of opening up the next section of walk by the river to walkers and their dogs and I like the idea of continuing on with the tracks to make a ‘loop’ walk.

I would like the rotunda area left as it is so that people can use it for musical events, plays, performances, recitals, picnics, get-togethers etc. I would not want to see a large part of it concreted/graveled over for buses and parking. As we know, as soon as there’s an area there for school buses other buses, coaches, and cars will use it all the time. My main worry with the park is that as soon as one structure, building or concrete area is allowed it will open the floodgates to more and a precedent has then already been set. We have been left an absolute treasure and we should protect it.

Acknowledge the original settlers of this land the Maori with some structures/buildings then the Bohemians and then include what Puhoi is today a multi-culture community village or perhaps soon a mini city with all of the new housing development planned.

Leave park as it is

I am in favour of a Museum on the Park and a blacksmiths shop. But no other development. The only other viable alternative I can see is build on Church land?

I have spent an hour or so reading the recent survey results. One thing that is patently obvious is that our residents value the rural undeveloped character of our Puhoi above all else. Another thing is that they do not value the Bohemian history very much, if at all.
Since Larry’s proposal was overwhelmingly defeated and the Puhoi Museum is in an impossible situation (the Church want them out of the Convent and they haven’t got enough room in the Convent anyhow), can I suggest a posible solution.
Why not shift the Puhoi Bohemian Museum to Walkworth? They have room for another building.Can I suggest a survey on the historical character of our village?

Turn the old A&P stock yards into a shade-house to grow native seedlings for replanting in the park. It wouldn’t need a lot to set up. A simple shade cover over it and the tops of the pens could become benches for plants. It would be a great little community activity growing trees from seeds – very accessible for most ages and abilities.

Utilize the facilities to reflect on the heritage of the village and to provide some areas for all of the community to be proud of. There is sufficient area for all to enjoy and how long before the horses are banned due to the housing influx over the next 10-15 years. The prospect of having a few buildings as per the sketch plan provided by the PLHVP is worth considering.

A track where you can walk the dog.

On the one hand I am totally against rampant development in Puhoi but on the other hand I was disappointed by the recent Puhoi River Park Survey results rejecting the proposed Puhoi Heritage Village (which included a new Bohemian Museum) being built in the River Park. Our Museum needs room to grow and the Puhoi River Park could provide room for growth. We could easily support a modern museum in Puhoi the size of the Warkworth Museum. The question is where will the Puhoi Museum go now if it is to grow? For example, could the proposed Heritage Village be located by the Puhoi Cheese Factory and a visitor hub be created there? Unfortunately, I imagine that to be viable it would need to be built on council land and the only council land I know of in Puhoi is the River Park. Personally I would like to see BOTH Puhoi’s unique Bohemian history and it’s charming rural nature preserved. Is that too much to ask?

A Win for Puhoi Road Safety Group: School Bus Route Extension

 
 
 

We on the Puhoi Road Safety Group have some fantastic news to report. After many, many emails and and even more phone calls we have managed to get one of the school buses to extend their route to Remiger Road. This means that there will be pick ups in the morning and drop offs in the afternoons at the intersections of Ahuroa Road and Bruce Mcgregor, Tunnel and Remiger Roads. This will save kids having to walk home along Ahuroa Road and alleviate congestion in the village centre in the mornings and afternoons when the buses are int he village. Please remember that the legal speed limit when passing a stationary school bus is 20kms whatever side of the road you are on. And please keep an eye out for the kids waiting for their school bus. Attached is a notice of running times for your information.

Minutes of the Puhoi Forum Community Meeting 18th April 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 18 APRIL 2017 commencing at 7.30pm

PRESENT: Paul Manton (Chair), Dustyn O’Leary (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Brian Titford, Sorrel O’Leary, Kristin Gillies, Gary Wenzlick, Johan Rijnbende, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board),, Christine Mundell, Terri Ryder, Sarah Churchouse, Martyn smith Wendy Hayton (Secretary, Minutes)

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Grahamde3 Backley

1. MINUTES OF PREVIOUS MEETING 28 MARCH 2017

The minutes of the meeting held on 28 March 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 28 March 2017 be confirmed as a true and accurate record.

Moved: Paul Manton

Seconded: Terri Ryder

Carried

Matters Arising

Chris Mundell referred to the reference in the minutes to the paddock with hay that was going to be planted out as wetland and reference to a discussion at a previous meeting. Chris had checked and reported that it was said that the issue of wetland or not would be put before the two farmers involved. Minutes of previous years’ meetings had said that if that land were put into wetland, it could never be put back to a hay paddock. However, there appears to have been no motion made regarding any decision. Dustyn said the issue had been discussed with Kevin and representative Forum members, and agreed that he would not cut it and in future when planting the walkway this area would be left as wetland. Dustyn will circulate minutes where this is covered in order to clarify.

Action: Dustyn

  1. TREASURER’S REPORT for MARCH 2017/ End Financial Year – previously circulated

Payments for the month were for the Sports Club meeting venue and a new member subscription. THAT the secretarial payment for $30 was approved. It was noted that the Sport’s Club rental fee has increased as from 1 April 2017. It was agreed that Jenny would send the accounts through to Larry Mitchell to get audited. Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 was approved, and THAT the Treasurer’s report for March 2017 and the end of the 2106/2017 Financial year was accepted.

Moved: Judith

Seconded: Paul

Carried

  1. PIONIEER RIVER PARK

Paul Manton gave an update on the river walkway. There has been little progress on the fencing because of wet weather. The Council arborists have not yet got involved, although they have visited the site.

The Forum leases from the Council all the land in the River Park (land to the left hand side of the bridge, through the metal gate), including walkways and planting, and sublets a substantial amount of this land to Kevin Jones (farmer) on a 5 year sublease, This lease has currently another 2 years or so to run (half way through). Kevin has indicated a desire to continue leasing the land once the lease comes up for renewal.

Paul Manton reported that the Council have sent documentation for renewal of the River Park land lease by the Forum. He requested approval to send these forms in to the Council. The lease is 10 x 10 years. This lease reflects the changeover from the Rodney Council to the Auckland Council. There is no change otherwise. Discussion took place. There is an income stream to the Forum at the moment from Kevin Jones, lessee of the farmland.

The whole Park is under the Council lease. The building of the Sports Club and surrounding land to the right hand side of the bridge is not included in the Forum’s lease. This is leased to the Sports Club by the Council.

It was agreed that Paul should send in the documents for lease renewal to the Council by a show of hands.

Judith Williams reported that a tree had fallen into the river in the storms. This is on public land. It appeared as if it might dam the river. Judith rang the Council storm water help line and lodged a request for assistance. It was suggested that a contractor be brought in to do the work, in order to avoid delays. To date, nothing has happened. It was agreed that Judith should log the call and get a reference number and email the Council (Tessa Berger).by email with the details.

  1. FUTURE PROJECTS/ACTIVITIES FOR THE MEMORIAL PARK

This is ongoing. Some really good ideas have been received. More time and ideas are needed. Sarah Churchouse carried out a brief survey of Puhoi residents on her own account. She reported that the overwhelming response was that little should be changed. There was very little support for more building or tourist development. Park use included cycling, dog walking and leisure walks. Paul thanked Sarah for this information and welcomed her feedback and contribution.

Judith asked to table information about her views buildings in the Puhoi Memorial Park. This information accompanies the minutes.

  1. GENERAL BUSINESS

  1. Working Groups

Traffic Safety/Walkways

Dustyn reported that Greenways have approached the Forum for a letter of support for their grant to develop a number of pathways. Duistyn proposed giving this support, conditional on Greenways further consultation with the Forum on a number of issues (e.g. planning for parking

etc). This is a long term project. It was agreed in principle by a show of hands, so long as these are multi use pathways

Neighbourhood Support and Civil Defence

Judith reported 21 streets need coordinators. She has about 12.

  1. Village Market

Celebrating ethnicities on 30th April. The pub has ATM facilities for this (not the shop).

  1. ANZAC Day – being organized by the PHS.

  2. Council 3 Year Strategic Plan Consultation.

Beth Houlbrooke reported that the Council is about to do more consultation on the 3 year strategic plan for the Rodney Local Board area – budget allocations are based on community feedback for projects over the next 3 years.

The meeting closed at 8.35pm.

NEXT MEETING

The next meeting will be held on Tuesday 30th May at 7.30pm.

Puhoi Community Forum Minutes: 28th March 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 28 MARCH 2017 commencing at 7.30pm

PRESENT: Dustyn O’Leary (Chair), Paul Manton (Co-Chair), (Treasurer), Judith Williams, S Peter Straka, Sandra Beagley, Sorrel O’Leary, Larry Mitchell, Pat Backley, Gavin Donaldson, Guinny Sorenson, Torbin Sorensen, Peter Kamphuis, Debbie Kamphuis, Christine Mundell, Mike Swain, Jenny Neel, Val Smith, Terri Ryder, Marg Nelson, Kristin Gillies, Heston Prospere-Smith, Jenny Schollum (Treasurer), Wendy Hayton (Secretary, Minutes)

APOLOGIES: Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board), Sheryll Titford, Brian Titford

1. MINUTES OF PREVIOUS MEETING 28 FEBRUARY 2017

The minutes of the meeting held on 28 February 2017 had been previously circulated. Mike Swain requested that more detail about the Saleyards Rd rezoning case be included. It was agreed that this information is included at the end of these minutes. With this comment, the minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 28 February 2017 be confirmed as a true and accurate record.

Moved: Marg Nelson

Seconded: Gavin Donaldson

Carried

  1. TREASURER’S REPORT for FEBRUARY 2017– previously circulated

Motion 2

THAT the secretarial payment for $30 was approved. It was noted that the Sport’s Club rental fee has increased as from 1 April 2017. The Treasurer’s report for February 2017 was accepted.

Moved: Dustyn O’Leary

Seconded: Judith Williams

Carried

  1. PIONIEER RIVER PARK

River Walkway

Paul Manton gave an update on the walkway. The culverts have now been cleared. With the assistance of Kevin Jones (leaseholder) machinery the entrance way to Stage 1 of the walkway will be clear so that the walkway can be used, and the Council will be able to mow the grass there.

Paul and a number of others will be starting the fencing shortly and are currently gathering the appropriate materials. Paul asked that once they had the right materials the Form would grant them to go ahead and use the funds scheduled for this purpose.

Motion 3

That the Forum authorises the funds required for the fencing previously agreed for the River Park walkway and entranceway to be released to Paul Manton, once he and his team have purchased the appropriate materials. The approximate figure is likely to be between $2000-3000.

Moved: Paul Manton

Seconded: Dustyn O’Leary

Carried

Action: Paul Manton

The Arborist from the Council should also be coming to take care of the macrocarpa trees on this site around the end of March, beginning of April.

  1. Little Village Information Day – Update

The Information Day had taken place on 12 March. Marg Nelson reported approximately 60 people attending. She gave a summary of the key points that arose from the day.

It was noted that a survey by Sarah Churchouse was being circulated around the village regarding the Park and its uses. This is not a Forum survey or backed by the Forum.

Paul Manton clarified the point that it is the Forum’s role to air community views, but not to be involved in or form an opinion on local projects. It is possible that once the Council formally requests submissions on the Little Village as part of the consent process, the Forum might submit a majority view if appropriate. Paul stated that the 2008 Park Management Plan is still in place for the area at this stage.

Judith Williams reported that Gillian Seymour had temporarily offered a small section of her land (part of ‘The Oaks’) by Puhoi River Motors to Larry Mitchell and his team for his blacksmith’s shop. This shop is on skids and can easily be removed. This location is at the start of the public walkway and close to public parking. This would facilitate the goal of having the Blacksmith’s shop open for the 29 June Puhoi settlement commemorations.

Larry acknowledged that there was a great deal of process to go through prior to any possibility of the Little Village being granted any place for development. Gillian’s offer could be very helpful at this time. Even with this offer, there will be Council stipulations to meet. Larry is to bring an update on this to the next meeting.

Action: Larry Mitchell

Clarification was made that the Puhoi Historical Society supports the concept of the Little Village, it is not involved in any way with the project team management.

  1. SUGGESTIONS FOR FUTURE PROJECTS FOR USE OF THE PUHOI MEMORIAL PARK

Paul Manton asked for ideas for future projects which might be appropriate to put forward in the review of the River Park management plan which will be occurring in the next few months, in conjunction with the Council.

  1. Scouts/Playgroup building. Judith Williams suggested there will be a need in the not too distant future for buildings to house the growing community, in particular the Scouts and the playgroup (which might free up more space for the PHS museum in its current location). She suggested the shed in the Park which used to house the A&P equipment might be extended and a track established. Dustyn asked Judith to email her with more information around this idea for further discussion.

  1. More walking tracks – Greenways is planning some linking with Warkworth and other places. It is anticipated that the River Park track go right up to meet the current track at the top of the ridge and form a true loop.

  1. Wetland – Gavin Donaldson reminded that Forum that it had been agreed that Kevin (leaseholder) would fence off, not mow and ultimately plant out the wetland area on the Park land. No progress has so far been made. He proposed fencing off this area as a start.

  1. Puhoi Little Village – Larry Mitchell asked that the list include the Puhoi Little Village development on part of the Park land.

  1. Horses/Riding – more jumps (as at present) and a further area for riding se drained with sand and flattened off. Such an area could possibly also be used as a sports area.

  1. Music in the Park area.

  1. Mountain bike/informal BMX tracks area to help get the kids of the roads.

  1. Community gardens/orchard.

Online Survey

It was agreed that Mike Swain would put up a survey on the Puhoi website on behalf of the Forum about possible future projects. Dustyn and Mike to liaise on this.

Action: Dustyn O’Leary

Mike Swain

Paul Manton cautioned that those projects which did not require too much Council input are likely to be the most successful.

  1. GENERAL BUSINESS

  1. Community Response Group (CRG) (was Civil Defence)

Heston Prosper Smith reported that he had had a meeting with the Auckland Council which had clarified most of the issues concerning the change from community Civil Defence to Community Response Groups. The Council might be able to fund a small amount of training but there is a need for more funds for leaflets, changes to the manual and other equipment. Grants can only be obtained from organisations which are Incorporated Societies with charity status. It was agreed that the CRG should come under the umbrella of the Puhoi Community Forum, which has this status and that the Council should be informed of this. Heston is to draft a letter to the Council for the Forum Chairs to sign on behalf of the Forum.

Action: Heston Prosper Smith

Motion 4

That the Puhoi Community Forum, as an Incorporated Society with charity status, officially become the umbrella organisation under which the CRG to can operate.

Moved: Peter Straka

Seconded: Judith Williams

Carried

  1. Neighbourhood Support Group

Judith Williams provided a report to be circulated in the Minutes, as follows.

Judith has continued sending out requests for conveners for Puhoi’s approximately 21 streets and roads, with only a moderate response, but it is clear from some replies that Civil Defence and Neighbourhood Support are becoming confused in some people’s minds.

Three people from the rural and village areas of the Puhoi River catchment have kindly offered their premises as a refuge in time of flood.

Rodney Neighbourhood Support leader Margaret Faed is providing a map of the catchment as those already available on the internet are hard to read and interpret.

The people asked to act as future conveners will look after roughly 10 to 20 households, mainly by collecting the contact details of their residents.

 

  1. School Buses

Terri Ryder had pursued this issue and her proposals with the Ministry of Education and AT with little success. It appears re-zoning might be creating difficulties. Puhoi children are now out of zone for Warkworth.

It was suggested that she contact local MP Mark Mitchell on behalf of the Forum.

Dustyn reported that she had been talking to Russell Green (Puhoi River Motors), Gillian Seymour (Puhoi Pub) and Nick (village shop) to try to move forward with developing bus turnaround options. AT has been the sticking point with this also.

  1. Village Market Update

The last market experienced poor weather. There has been a suggestion that the present stalls in the Sports Hall which are downstairs move upstairs. There appear to be a number of logistical problems with this.

Judith reminded members that the next market on 30th April is Ethnic Day (there will be a tug of war between the Danes and the Brits among other events).

  1. 84 Krippner Road – potential sale and land use

It appears as though an unconditional offer for the property has been made, and the future owner talked to neighbours about a “noisy factory manufacturing joinery” being sited on the premises. This land is not zoned for this being a Rural and County’ settlement area. Should the new owner wish to pursue the change of land use, the process via Council is prolonged and complex. Discussion took place concerning the impact of noise in the local area. Dustyn reported she has brought the whole issue up with Local Board members Tessa Berger and Beth Houlbrooke and awaits their input.

  1. ANZAC Day arrangements

Jenny Schollum reported that the Puhoi Historical Society will be celebrating ANZAC Day as per last year. Volunteer help is needed to help set up the village hall for refreshments afterwards, and with traffic control.

  1. Inorganic Rubbish Collection date

This is in August and published on the Puhoi web site.

Saleyards Road Information (an addition to the information in the 28.2.17 minutes). In the name of the Puhoi Community Forum we made an attempt to appeal against the rezoning decision which the Council made on the land between Krippner and  Saleyards Rds. The council made the rules for

being able to make an appeal through the Environment Court very hard to meet – basically we were only allowed to appeal on decisions that the council had made which they themselves deemed ‘out of scope’ (not asked for by anyone). The basis of our appeal was that the Council should have deemed the 97 rezoning ‘Out of Scope’ because the submission by the property developer only asked for a fraction of the rezoned land he was actually given, and other changes allowed him to double the density of housing he was asking to be zoned for. 

Following the interjection of Housing New Zealand (for some odd reason), the Council decided to put our case (and a number of others) through a Jurisdictional Hearing first, to test whether we even had a right to actually appeal. Following submissions by the property developer, Housing New Zealand, ourselves and the Council, the Judge this week decided that we couldn’t appeal, irrespective of whether the council made an error in not deeming the rezoning out of scope. So this was the Environment Court Judge’s decision that the Council was within its own (in our opinion, ridiculous) rules in denying us the opportunity to appeal.

The upshot is that we never even had a chance to put our case, or enter mediation; in which we would have been able to at least mitigate the effect of the decision by reducing the density or zoning level. Our only real recourse now would be to take the case to the High Court but that’s likely to be expensive – unfortunately our opponents have far deeper pockets than us!

If anyone wants a copy of our submissions or the court judgement I can supply them.

NEXT MEETING

The next meeting will be held on Tuesday 18 April at 7.30pm. Changed from Tuesday 25 April (ANZAC Day).