Category Archives: Puhoi Community Forum

Puhoi Community Forum Agenda: 26/09/2017

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 26 SEPTEMBER 2017 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 29 AUGUST 2017

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report for August 2017 (previously circulated) – Jenny Schollum

  1. Discussion Topic – Subdivisions & Future Growth in Puhoi.

  1. General Business

  1. Working Groups – updates

  • Puhoi Pioneers Memorial Park

  • Road Safety Group

  • Civil Defence

  • Neighbourhood Support

  • Others

  1. Village market – Judith Williams

NEXT MEETING: The next meeting will be held on Tuesday 31 October 2017 at 7.30pm.

Puhoi Community Forum Minutes: 25 JULY 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 25 JULY 2017 commencing at 7.30pm

Present

Paul Manton (Chair), Dustyn O’Leary (Co-Chair), Jenny Schollum (Treasurer), Sandra Beagley, Sorrel O’Leary, Sheryll Titford, Brian Titford, Gavin Donaldson, Beth Houlbrooke, Terri Ryder.

Apologies

Tessa Berger, Mike Swain, Jenny Neel, Judith Williams, Wendy Hayton, Heston Prosper-Smith, Ian Boothroyd.

Welcome

Paul Manton, as Chair, welcomed attendees to the meeting.

1. MINUTES OF PREVIOUS MEETING 25 JULY 2017

The minutes of the meeting held on 27 June 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 25 July 2017 be confirmed as a true and accurate record.

Moved: Gavin Donaldson

Seconded: Dustyn O’Leary

Carried

2. TREASURER’S REPORT for JUNE 2017– previously circulated

Invoices to Hallet Enterprises and Rodney Straka for work/plant supply on the River Park walkway were checked and accepted.

Donation to Puhoi Scouts Group was also re-confirmed for their contribution on the planting and fencing working days.

Motion 2

THAT the recent invoices from Hallet Enterprises and Rodeny Straka be paid in full.

Moved: Dustyn O’Leary

Seconded: Sheryll Titford

Carried

Motion 3

THAT the treasurer’s report for June be accepted as an accurate record of the financial transactions and accounts of the Forum

Moved: Gavin Donaldson

Seconded: Dustyn O’Leary

Carried

3. PUHOI PIONEER MEMORIAL PARK

Working bee on Sunday 6th August was a great success and approx. 1000 plants were successfully installed within the stage 2 walkway area. A big thank you to all who took part!

It was noted that there are fencing materials left over that could still be used for the entranceway posts into Gillian’s Walkway, as previously discussed.

Action: Dustyn O’Leary to follow up with Gillian to finalize placement of the entrances.

4. MEMORIAL FLAGPOLE

A discussion was held on how to progress with the proposed gate and flagpole installation in the parking area of the PPMP.

Formal letters of support are required from all the groups who regulartily attend/are involved with the Anzac Day services (i.e. Fire Force, Puhoi Historical Society, Puhoi Scouts etc).

Action: Sheryll Titford to collect letters of support to progress this project.

GENERAL BUSINESS

a) Working Groups Updates

  • Traffic Safety/Walkways

Meeting to be held with Auckland Transport in the coming week regarding Forum supported projects within the Village. A report on the outcome of this meeting will be provided at the next Forum meeting.

It was noted that car drivers are still going too fast past the stopped school buses in the Village in the morning and this issue therefore still needs to be addressed.

Beth mentioned that the Local Board and Auckland Transport have approved the reduction in the SH1 speed limit to 80km, extending past the main Puhoi intersection to Hungry Creek Road. There will also be a reduction in the speed limit along the open road section of Puhoi Road when you first turn off from SH1. Beth did not know when the new limit would come in to effect.

.

  • Puhoi Historic Society

The name of this group has officially been changed to the Puhoi Heritage Museum Inc. to better reflect the role the group plays in the community.

b) Village Market

Bad weather made the last market day not such as successful month but the talent groups performed well and were enjoyed by all.

c) NX2 Meeting

The Historic Schischka House on SH1 has not yet been officially claimed as the cost for moving the building have turned out to be more expensive than earlier anticipated. NX2 is still looking for interested parties to relocated the dwelling within the local area.

The meeting minutes for the last session with the Southern Liaison Group will be circulated as soon as they are made available.

The meeting closed at 8.30pm.

NEXT MEETING

The next meeting will be held on Tuesday 26 September 2017 at 7.30pm.

Puhoi Community Forum Meeting Agenda: Tuesday 29 August 2017

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 29 AUGUST 2017 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – PAUL MANTON

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 25 JULY 2017

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report for July 2017 (previously circulated) – Jenny Schollum

  1. General Business

  1. Puhoi Pioneers Memorial Park

      • August Planting Day & Fencing Updates

  1. Working Groups – updates

  • Road Safety Group

  • Civil Defence

  • Neighbourhood Support

  • Others

  1. Village market – Judith Williams

NEXT MEETING: The next meeting will be held on Tuesday 26 September 2017 at 7.30pm.

Puhoi Community Forum Meeting Minutes 25 July 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 25 JULY 2017 commencing at 7.30pm

Present

Dustyn O’Leary (Chair), Paul Manton (Co-Chair), Jenny Schollum (Treasurer), Sandra Beagley, Mike Swain, Jenny Neel, Kristin Gillies, Val Smith, Judith Williams, Peter Cooley, Sorrel O’Leary, Sheryll Titford, Brian Titford, Gavin Donaldson, Pat Backley, Heston Prospere-Smith, Wendy Hayton (Secretary, Minutes)

Ben Donaldson – Mahurangi Matters

Apologies

Beth Houlbrooke, Margaret Nelson, Tessa Berger, Terri Ryder.

Welcome

Dustyn O’Leary, as Chair, welcomed attendees to the meeting.

1. MINUTES OF PREVIOUS MEETING 27 JUNE 2017

The minutes of the meeting held on 27 June 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 27 June 2017 be confirmed as a true and accurate record.

Moved: Paul Manton

Seconded: Heston Prospere-Smith

Carried

2. TREASURER’S REPORT for JUNE 2017– previously circulated

$420 donated from the Trivial Pursuits night.

Motion 2

THAT the secretarial payment for $30 be approved, and THAT the Treasurer’s report for June 2017 was accepted.

Moved: Dustyn O’Leary

Seconded: Paul Manton

Carried

3. PUHOI PIONEER MEMORIAL PARK

Working bee on Sunday, and added 2/3 of fencing. Posts for linking stage one and two

due to go in tomorrow. Many thanks to all those who volunteered and helped.

Planting – Sorrel reported that donated plants are coming from the Council and Wenderholm. There will be approximately 1000 plants in total. Planting will go against the fence. Planting day is 8am-12pm Sunday 6th August. Another planting day is to be held at the end of August. All volunteers to help will be most welcome. Please bring a spade, but the plants are small so the work will not be too heavy.

Review of Park Management Plan. Gavin Donaldson had sent an email to the relevant Council Team Leader re how the review process of the Management Plan will take place. The Council now has an Open Space Management framework – a new approach ‘omnibus reserve management plan to cover all parks in one area – for 2017-2018. They have no plan to review the Management Plan in Puhoi Pioneer Memorial Park at this stage, but the Rodney Local Board are likely to be developing an omnibus approach to local park management and endeavor to get community input and public consultation. At this stage the Forum can gather local resident input on what we feel might be an appropriate management plan. Under our lease with the Council we have taken on management of Park therefore can develop some plans but need to run everything past the Rodney Local Board first. Needs to be within parameters of existing park management plan. Puhoi is a special case with our lease and management plan. We can submit ideas and plans to the Council and there is nothing to stop us developing our own plans so long as they fit within the existing management plan and submit these to the Local Board.

Reformation of Park Working Group – The previous group is now defunct. It would be helpful to have a working group to assist with the Park management. Paul Mantonput his name forward, Sorrel O’Leary, Kevin Jones (might be interested as farm lessee), Gavin Donaldson. Please let Dustyn or Paul know if you would be interested in joining this group.

Motion 3

That a Puhoi Pioneer Memorial Park working party be formed and that it reports to the Forum meeting every month as a working group.

Moved: Dustyn O’Leary

Seconded: Mike Swain

Carried


GENERAL BUSINESS

  1. Working Groups Updates

  • Traffic Safety/Walkways

Dustyn has been in touch with Tessa Berger re getting in touch with AT. If Tessa doesn’t hear by the end of the month it is planned to go ahead without AT since there has been so many approaches which have been ignored.

Bus Turnaround

Dustyn has approached AT and given them all the details but so far without any response. Waiting on them for a response. Has been in touch with Beth re using an

existing footbridge now in a paddock which might be useful to use as a pedestrian footbridge in the bus turnaround project. This would need geotech and extensive work, and more public consultation. Plan and costings hopefully to be drawn up by the end of 2017.

Barriers to prevent parking on the footpath

Awaiting permission from AT.

.

  • Civil Defence

Heston has met with other Civil Defence reps in the area, and they have agreed to meet as a group every 6 weeks. Next meeting is at Puhoi Fire Station at the end of August. We now have 3 more people to assist Heston and there could be more from the Waiwera and Ahuroa areas to re-write the handbook. Will eventually get a water-tight container for equipment.

  • Neighbourhood Support

Judith circulated pamphlets ‘Recreation in Rural Areas’ and ‘Fire in Rural Areas by National Rural Fire Authority. Judith also has some ‘Neighbourhood Support’ posters which she will distribute. Neighbourhood Support has drawn a smaller boundary than Civil Defence which is appropriate for the two different groups.

  1. Village Market – ordinary market this coming Sunday. Going upstairs is good.

Running ‘Puhoi’s Got Young Talent’ again at the August market. Judith has the entry

forms.

A very successful Anniversary weekend was held by the PHS including a dance.

Special thanks to the Scouts for their help over the weekend.

The meeting closed at 8.30pm.

NEXT MEETING

The next meeting will be held on Tuesday 29 August 2017 at 7.30pm.

Puhoi Community Forum Meeting Agenda for Tuesday 25 July 2017

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 25 JULY 2017 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 27 June 2017

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report for June 2017 (previously circulated) – Jenny Schollum

  1. Puhoi Pioneer Memorial Park

  • River walkway planting and fencing working days.

  • Review of park management plan

  • Reformation of park working group

  1. General Business

  1. Working Groups – updates

  • Road Safety Group update

  • Civil Defence –

  • Neighbourhood Support

  • Others

  1. Village market – Judith Williams

NEXT MEETING The next meeting will be held on Tuesday 29 August 2017 at 7.30pm.

Minutes of the Puhoi Forum Community Meeting: 27th June 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 2017 commencing at 8.20pm

Present

Paul Manton (Chair), Dustyn O’Leary (Co-Chair) Jenny Schollum (Treasurer), Terri Ryder, Sheryll Titford, Brian Titford, Sandra Beagley, Tessa Berger, Kristin Gillies, Val Smith, Judith Williams, Johan Rijnbinde, Sorrel O’Leary, Larry Mitchell, Pat Backley, Heston Prospere-Smith, Wendy Hayton (Secretary, Minutes)

Apologies

Beth Houlbrooke, Alison Roe, Martin Smith, Mike Swain, Jenny Neel, Margaret Nelson

Welcome

Paul Manton, as Chair, welcomed attendees to the meeting.

1. MINUTES OF PREVIOUS MEETING 30 May 2017

The minutes of the meeting held on 30 May 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 30 May 2017 be confirmed as a true and accurate record.

Moved: Sorrel O’Leary

Seconded: Johan

Carried

2. TREASURER’S REPORT for MAY 2017– previously circulated

Motion 2

THAT the secretarial payment for $30 be approved, and THAT the Treasurer’s report for May 2017 was accepted.

Moved: Dustyn O’Leary

Seconded: Johan Rijnbinde

  1. GENERAL BUSINESS

  1. Working Groups Updates

  • Traffic Safety/Walkways

Bus Turnaround

A meeting was held with Beth Houlbrooke, Gubbs, Russell Green and Dustyn O’Leary re the bus turnaround in the village. They will be approaching AT for their approval in principle, and then get feedback from wider community consultation. This is a big project with a lot of money and construction involved, including another footbridge.

Barriers to prevent parking on the footpath

Dustyn is still trying to get in touch with AT to get approval for barriers, but communication is proving very difficult. It is a work in progress. Tessa Berger, as Council representative, said she will work towards supporting this project and moving it forward.

.

  • Civil Defence

Heston has met with other Civil Defence reps in the area, who agreed that they will have a meeting every 2 months. The Council is providing more support for Civil Defence than they previously stated. Civil Defence groups can choose their own borders (to include Waiwera Valley and Ahuroa) – this is to be determined. There will need to be number of representatives for the Puhoi valley area – possibly 9. The Forum will provide support as appropriate. Paul asked that Heston let the Forum know should the need for support arise.

  • Neighbourhood Support

Judith is still collecting information. She now has all but 5 of the street coordinators needed. Judith to let the Forum know should there be a need for support. Paul and Dustyn know what the needs are.

  1. Village Market

This was the 2nd month of moving upstairs, which is working well. They are still looking for a paid manager. Some discussion took place on the option of having different groups run the market through the month. Discussion also took place on how to raise the profile and therefore attendance at the market. Having a couple of stalls in the main village, was suggested along with another possible central village site. All this needs further discussion with the market representatives If the Forum can assist, please let them know.

  1. Historical Society had very successful day on Sunday 25 July for the 154th Puhoi celebrations.

Gate and Flagpole project

A question was raised about the metal gates for the reserve. They are memorial gates and need to be preserved and possibly relocated as they can be in the way in their current location. Can they be moved permanently to the other side of the bridge? Could they be moved before the next ANZAC Day? To be discussed on the next meeting agenda. Paul will talk to the Parks and Recreation representative he works with. A permanent flagpole has also been suggested some time ago.

  1. Reserve Legislation

Auckland Council told Judith Williams that under Reserves Act of 1977 reserves cannot be sold, without full notification. A conservation reserve cannot really be sold at all.

The meeting closed at 9.20pm.

NEXT MEETING

The next meeting will be held on Tuesday 25 July 2017 at 7.30pm.

Puhoi Community Forum 2017 AGM: Agenda Meeting to Be Held On June 27 at 7.00pm in the Puhoi Sports Club

PUHOI COMMUNITY FORUM 2017 AGM AGENDA

Meeting to be held on June 27 at 7.00pm in the Puhoi Sports Club

1. Apologies

2. Approval of 2016 AGM Minutes

3. Matters Arising

4. Chairman’s Report

5. Financial Report

6. Correspondence

7. Acceptance of Club and Working Group Representatives

Puhoi Rural Fire Force

Puhoi Historical Society

Puhoi Library

Puhoi Farmers Market

Puhoi Centennial Hall Committee

Puhoi Church Properties Committee

Puhoi Sports Club

Puhoi Pioneers Memorial Park

Puhoi Horse Riding Group

Puhoi Road Safety Group

Puhoi Pest Control Group

Puhoi Civil Defence and Neighbourhood Support

8. Election of Officers

(Chairperson, Deputy Chair, Secretary & Treasurer)

Note: All current financial members to vote by ballot. Nominations for these roles to be collected from the Financial Membership prior to voting for consideration by all Financial Members.

9. Monthly Forum Meeting to Follow.

PCF Meeting Agenda for Tuesday 27 June 2017 at 7.30pm

PUHOI COMMUNITY FORUM

MEETING TO BE HELD ON TUESDAY 27 JUNE 2017 at 7.30pm at

THE PUHOI SPORTS CLUB – CHAIRPERSON – PAUL MANTON

AGENDA

  1. Confirmation of the Minutes of previous Meeting held on 30 May2017

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report for May 2017 (previously circulated) – Jenny Schollum

  1. Puhoi Pioneer Memorial Park

  • Update – Paul Manton

  1. General Business

  1. Working Groups – updates

  • Road Safety Group update

  • Civil Defence – Heston Prosper-Smith

  • Neighbourhood Support – Judith Williams

  • Others

  1. Judith Williams – rules re sale of reserves

  2. Village market – Judith Williams

Next Puhoi Community Forum monthly meeting: Tuesday, July 25 2017

Minutes of the Puhoi Forum Community Meeting 30 May 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 30 MAY 2017 commencing at 7.30pm

PRESENT: Dustyn O’Leary (Chair), Paul Manton (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Sorrel O’Leary, Gillian Seymour, Terri Ryder, Johan Rijnbende, Sandra Beagley, Wendy Hayton (Secretary, Minutes) Sandra

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Graham Backley, Brian Titford, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board), Christine Mundell,. Kristin Gillies

1. MINUTES OF PREVIOUS MEETING 18 APRIL 2017

The minutes of the meeting held on 18 April 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 18 April 2017 be confirmed as a true and accurate record.

Moved: Dustyn O’Leary

Seconded: Paul Manton

Carried

2. TREASURER’S REPORT for APRIL/MAY 2017– previously circulated

Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 be approved, and THAT the Treasurer’s report for April 2017 was accepted.

Moved: Jenny Schollum

Seconded: Dustyn O’Leary

Carried

  1. SCHOOL BUS

Terri Ryder reported that the School Bus has been granted an extension through the Ministry. It has been confirmed that when the Orewa bus comes into Puhoi in the morning it will wait for children coming off the Warkworth bus. In the afternoon the bus is taking children further on into the area, past the centre of Puhoi. Many thanks to Terri Ryder her for her hard work.

  1. PIONIEER RIVER PARK UPDATE

Paul updated the meeting. The posts had not yet been put in for the fencing as no post rammer machine has been available to put them in. Once the machine comes available, there are plenty of materials available to complete the work. At present there is no date for its availability.

Planting. Sorrel reported that planting can’t begin until the fencing is complete. Plants are being held for this purpose. Sorrel is to liaise with Paul to ascertain when the fence is complete.

Community Planting Day. The end of July is a likely time for the Community Planting Day. A trailer load of plants will be donated by the Wenderholm Nursery. This donation could mean that there is money in the budget for a few additional specimen trees. Many thanks to Gavin Donaldson for his contribution to the work with the trees.

  1. GENERAL BUSINESS

  1. Motorway Liaison Consortium Group NX2

An invitation only meeting was held last week by NX2 with representatives from the Puhoi local area, to discuss matters that affect this area. Paul and Dustyn were invited, Judith was also there.

Summary. Dustyn reported a very positive meeting. NX2 were completely open and honest regarding what they could do for the community, what the plans and timing are and what the community can do for them. The overpass height was mentioned – 10 metres above the existing road level. There is no opportunity for input regarding the design of overpass, but there could be a 50 car carpark under it which could be used as a Park and Ride for Puhoi village.

Current timing. Access ramps will go in this summer. There will be minimal trucks around Puhoi as they are starting at the other end. Work is starting on the overpass in March 2018, but it will be ground up work, so there won’t be much to see.

Traffic Plan/Speed Limit. NX2 is keen to get the speed limit dropped to 80kmph. Once they have a plan they will come back to us. They haven’t got their final traffic plan worked through as yet. The main site office will be at the northern end of the new motorway, with a small office at the Puhoi end.

Benefits for the community. NX2 can’t give any money or land. There are a couple of opportunities – mitigation planting (off the actual site) – the village might get riparian planting done. Also pest management could possibly be extended to Puhoi. They are also interested in sponsoring local events such as football games.

3 Monthly meetings. These meetings will be held every 3 months, unless other things come up. They want information disseminated as widely as possible (Judith, Mike, Dustyn etc). Dustyn will send out her notes and NX2 will also be sending out notes. Dustyn will be the Forum’s contact/liaison person.

  1. Working Groups

  • Traffic Safety/Walkways

Dustyn reported that a meeting of interested parties is planned to discuss the possibility of using the rotunda area as a bus turnaround. However, it is important that AT attend, which, at present, appears unlikely.

  • Neighbourhood Support and Civil Defence

Nothing to report at present. Heston is currently unwell. The Community Hall has been confirmed as an official gathering area in case of emergency.

  1. Village Market

Positive feedback was received from those stall holders who used the upstairs in the Sports Hall for the first time.

  1. Tree removal and reserve concern

Judith reported the removal of the tree from the Puhoi River has been successful.

Judith voiced her concern about a neighbor who said they would be looking to buy the reserve between their property and hers. Judith has written to Beth and Tessa who have responded and will look into the legality of any such claims. There are plenty of regulations to prevent this. The Forum are the landlords of the park.

  1. Puhoi Historical Society – Community Dance on 24 June and get together on 25 June – 154th Anniversary (soup, bring a plate in the Community Hall)

Jenny presented a brief report on the PHS. The Society’s AGM is on 7th June at 7pm. There will be supper afterwards and all are welcome.

Jenny reported that the Museum would like to get a collection of ANZAC stories from anyone who is living in the area – not necessarily those who have a link to Bohemian descendants.

The meeting closed at 8.35pm.

NEXT MEETING and AGM

The next meeting will be held on Tuesday 27 June at 7pm. This will be the AGM. Membership is open to all with subscriptions needing to be paid prior to the AGM (or at the door, prior to the meeting).

Puhoi Commmunity Forum Minutes: 30th May 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 30 MAY 2017 commencing at 7.30pm

PRESENT: Dustyn O’Leary (Chair), Paul Manton (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Sorrel O’Leary, Gillian Seymour, Terri Ryder, Johan Rijnbende, Sandra Beagley, Wendy Hayton (Secretary, Minutes) Sandra

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Graham Backley, Brian Titford, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board), Christine Mundell,. Kristin Gillies

1. MINUTES OF PREVIOUS MEETING 18 APRIL 2017

The minutes of the meeting held on 18 April 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 18 April 2017 be confirmed as a true and accurate record.

Moved: Dustyn O’Leary

Seconded: Paul Manton

Carried

2. TREASURER’S REPORT for APRIL/MAY 2017– previously circulated

Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 be approved, and THAT the Treasurer’s report for April 2017 was accepted.

Moved: Jenny Schollum

Seconded: Dustyn O’Leary

Carried

  1. SCHOOL BUS

Terri Ryder reported that the School Bus has been granted an extension through the Ministry. It has been confirmed that when the Orewa bus comes into Puhoi in the morning it will wait for children coming off the Warkworth bus. In the afternoon the bus is taking children further on into the area, past the centre of Puhoi. Many thanks to Terri Ryder her for her hard work.

  1. PIONIEER RIVER PARK UPDATE

Paul updated the meeting. The posts had not yet been put in for the fencing as no post rammer machine has been available to put them in. Once the machine comes available, there are plenty of materials available to complete the work. At present there is no date for its availability.

Planting. Sorrel reported that planting can’t begin until the fencing is complete. Plants are being held for this purpose. Sorrel is to liaise with Paul to ascertain when the fence is complete.

Community Planting Day. The end of July is a likely time for the Community Planting Day. A trailer load of plants will be donated by the Wenderholm Nursery. This donation could mean that there is money in the budget for a few additional specimen trees. Many thanks to Gavin Donaldson for his contribution to the work with the trees.

  1. GENERAL BUSINESS

  1. Motorway Liaison Consortium Group NX2

An invitation only meeting was held last week by NX2 with representatives from the Puhoi local area, to discuss matters that affect this area. Paul and Dustyn were invited, Judith was also there.

Summary. Dustyn reported a very positive meeting. NX2 were completely open and honest regarding what they could do for the community, what the plans and timing are and what the community can do for them. The overpass height was mentioned – 10 metres above the existing road level. There is no opportunity for input regarding the design of overpass, but there could be a 50 car carpark under it which could be used as a Park and Ride for Puhoi village.

Current timing. Access ramps will go in this summer. There will be minimal trucks around Puhoi as they are starting at the other end. Work is starting on the overpass in March 2018, but it will be ground up work, so there won’t be much to see.

Traffic Plan/Speed Limit. NX2 is keen to get the speed limit dropped to 80kmph. Once they have a plan they will come back to us. They haven’t got their final traffic plan worked through as yet. The main site office will be at the northern end of the new motorway, with a small office at the Puhoi end.

Benefits for the community. NX2 can’t give any money or land. There are a couple of opportunities – mitigation planting (off the actual site) – the village might get riparian planting done. Also pest management could possibly be extended to Puhoi. They are also interested in sponsoring local events such as football games.

3 Monthly meetings. These meetings will be held every 3 months, unless other things come up. They want information disseminated as widely as possible (Judith, Mike, Dustyn etc). Dustyn will send out her notes and NX2 will also be sending out notes. Dustyn will be the Forum’s contact/liaison person.

  1. Working Groups

  • Traffic Safety/Walkways

Dustyn reported that a meeting of interested parties is planned to discuss the possibility of using the rotunda area as a bus turnaround. However, it is important that AT attend, which, at present, appears unlikely.

  • Neighbourhood Support and Civil Defence

Nothing to report at present. Heston is currently unwell. The Community Hall has been confirmed as an official gathering area in case of emergency.

  1. Village Market

Positive feedback was received from those stall holders who used the upstairs in the Sports Hall for the first time.

  1. Tree removal and reserve concern

Judith reported the removal of the tree from the Puhoi River has been successful.

Judith voiced her concern about a neighbor who said they would be looking to buy the reserve between their property and hers. Judith has written to Beth and Tessa who have responded and will look into the legality of any such claims. There are plenty of regulations to prevent this. The Forum are the landlords of the park.

  1. Puhoi Historical Society – Community Dance on 24 June and get together on 25 June – 154th Anniversary (soup, bring a plate in the Community Hall)

Jenny presented a brief report on the PHS. The Society’s AGM is on 7th June at 7pm. There will be supper afterwards and all are welcome.

Jenny reported that the Museum would like to get a collection of ANZAC stories from anyone who is living in the area – not necessarily those who have a link to Bohemian descendants.

The meeting closed at 8.35pm.

NEXT MEETING and AGM

The next meeting will be held on Tuesday 27 June at 7.30pm. This will be the AGM. Membership is open to all with subscriptions needing to be paid prior to the AGM (or at the door, prior to the meeting).