Monthly Archives: June 2016

Puhoi Community Forum Meeting Minutes: 28 June 2016


HELD AT PUHOI SPORTS CLUB ON 28 JUNE 2016 commencing at 8.10pm

PRESENT: Dustyn O’Leary (Chair) Judith Williams, Jenny Schollum (Treasurer), Terri Ryder, Helen Darnell, John Simons, , Ian Boothroyd, Sandra Beagley, Beth Houlbrooke (Rodney Local Board), Kristin Gillies, Jim Sephton, Russell Green, Paul Manton, Sorrel O’Leary, Gavin Donaldson, Sheryll Titford, Brian Titford, Jenny Neel, Mike Swain, Val Smith, Graham Bockley, Pat Bockley, Terri Ryder, Derek Broadmore, Roz Broadmore, Fran Endemann, Bernadette Straka, Clinton McClean, Martyn Smith, Annaliese Ferguson, Wendy Hayton (Secretary, Minutes)

APOLOGIES: Larry Mitchell, Guinny Sorensen, Peter Straka


The minutes of the meeting held on 31 May 2016 had been previously circulated. These were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 31 May 2016 be confirmed as a true and accurate record.

Moved: Gavin Donaldson

Seconded: Paul Manton



Rodney Local Board Public Meetings

Judith Williams reported back as requested at the last meeting regarding the 8th October 2016 Council elections. She is still gathering information but has been in touch with Democracy Services at the Council. Since these elections are for Mayor, Councillors and Local Board, Judith wondered whether the Forum were still interested in inviting just some or all of those standing for election to speak. Beth Houlbrooke suggested inviting all, since not everyone would turn up. There is still a question of costs. Judith is to follow up further and report to the July meeting.

Action: Judith Williams

Progress on Wetland

Dustyn had clarified that the grant is for fencing and culvert materials, digger and tractor hire, and riparian planting costs. It had been established that Kevin the lease farmer is happy to fill in the drain, once the weather gets better, and liaise with the fencing. The rest of the grant should be spent in the next 6 months, but this could be extended upon application to the Local Board.

School Bus Turnaround

Terri Ryder had spoken to Nick at the Puhoi Store, who had spoken to AT. Nick felt that the proposed turnaround stop in the layby by the Hall was unsuitable and dangerous and is happy to continue having the children catch the bus from the Store, so long as parents are informed that they must have their children under control. Some children are dropped off an hour before the bus comes and there has been theft and damage.

AT are attending the Workshop on the Village Centre, and the situation will be discussed again there. It is considered that the Puhoi Store is the safest option.

It was agreed that Judith Williams’ newsletter and Mike Swain’s website should carry information for parents and children on this situation. If things do not improve, then the Forum could consider the next step. Terri is to email Judith and Mike with the appropriate wording.

Action: Terri/Judith/Mike


Jenny Schollum spoke to her previously circulated report.

Payment of $30 to Forum Secretary was agreed.

Motion 2

THAT the Treasurer’s Report for April 2016 be accepted.

Moved: Terri Ryder

Seconded: Dustyn O’Leary



Dustyn reminded Workshop leaders that Cissy Rock from the Council would be in touch

with them to help plan their Workshops, and once they had agreed, individual groups are

responsible for organizing advertising and flyers etc.


Dustyn, Sorrel and Kathy had attended a Rodney region workshop on this about 5 weeks ago. They have established the Matakana Coast Trail Trust as an overarching group over the smaller community groups, including the Puhoi Forum. Kathy volunteered to be the Forum representative on this Trust. It was agreed that Puhoi representation is very important. A number of Forum members expressed their interest in being involved in this project. Mike Swain is to talk to Kathy about involvement and to report back to the July meeting. It is a very big project and it is currently awaiting engineering reports on swing bridges and other construction.

Action: Mike Swain


  1. Farmers’ Market Update

Judith Williams reported that the August Farmers’ Market will focus on young talent (for children up to the age of 18).

  1. Puhoi Historical Society Report

Sheryll Titford reported that the Society had hosted a number of tour groups from Auckland very successfully. The Society had organized the commemoration of the Puhoi 153 anniversary of settlers landing with a dance the previous Saturday and Mass, wreath laying and dancing on the Sunday.

There was a Workshop at the Museum to encourage people to understand more about

the Museum’s activities on the Sunday, including restoration of old photos. This

service will be available ongoing. Please get in touch with Sheryll or Jenny. Cissy

Rock had helped organize a scavenger hunt at the Museum as part of the Workshop.

Sheryll thanked all those involved for their help.

  1. Local Board Report – Beth Houlbrooke

Beth reported on the year 2015-2016. She is currently the Local Board’s representative for Puhoi, although at the election on 8th October this may change. The Local Board has, in the recent past, funded the pedestrian footbridge, the grant of $11,750 for the walkway, the Puhoi Historical Society ($600 for a project), and received deputations from the Road Safety Group and the Sports Club. The Local Board is also funding the current Forum Workshops and providing Cissy Rock as a facilitator. Two ANZAC day wreaths have also been funded.

Beth also is available to meet with individuals about any and all issues to do with walkways, paths, the park etc. If anyone has any issues, the first port of call is the Auckland Council’s website complaints system, which works well. AT have a similar facility. If answers forthcoming from this website system are not satisfactory, Beth is the next port of call to bring issues up with.

Dustyn thanked Beth for her attendance during the year.

  1. Dog Roaming

Dogs have recently destroyed 14 sheep as well as other stock. It was proposed that if anyone catches a stray dog they call the 0800 Council number for the Dog Ranger, who will take it to the Pound in Silverdale, where it will be well looked after. This seems to be a growing problem. There was also a suggestion that if anyone finds a dog whose owner they know, it would be courteous to return the dog to its rightful owner, rather than involving the Dog Ranger.

  1. Sports Club Update

Ian Boothroyd reported that the new tennis courts, funded by the Council’s Parks Department, are taking a little longer than expected due to poor foundations. The concrete has currently been left to cure for 2 months. They will be used for tennis, netball, 5 a side soccer and will be available to anyone in the community. The Sports Club will be holding events on the Courts from time to time, and will have oversight of the equipment. Fencing will occur shortly.

The Club now has wifi and a screen for presentations which can be used by other clubs and societies. The Club puts out a weekly newsletter in the winter, mainly concerned with soccer, and is likely to continue into the summer. Ian is considering a wider spread of the newsletter via Mike Swain’s website.

A new initiative is being started on Wednesdays when the Club will open in the evening for pool, darts, card games etc. The kitchen and bar will also be open. This is on a trial basis.

  1. Letters of thanks

It was agreed the secretary should send letters of thanks for service to the Puhoi Forum on behalf of all members to Larry Mitchell (previous Co-Chair) and Beth Houlbrooke (Local Board).


The next meeting will be held on Tuesday 26 July at 7.30pm.

Puhoi Community Forum 2016 AGM Minutes


Meeting held on June 28 2016 at 7.00pm in the Puhoi Sports Club


Dustyn O’Leary (Chair) Judith Williams, Jenny Schollum (Treasurer), Terri Ryder, Helen Darnell, John Simons, , Ian Boothroyd, Sandra Beagley, Beth Houlbrooke (Rodney Local Board), Kristin Gillies, Jim Sephton, Russell Green, Paul Manton, Sorrel O’Leary, Gavin Donaldson, Sheryll Titford, Brian Titford, Jenny Neel, Mike Swain, Val Smith, Graham Bockley, Pat Bockley, Terri Ryder, Derek Broadmore, Roz Broadmore, Kathy Mankelow, Cody Mankelo, Fran Endemann, Bernadette Straka, Clinton McClean, Martyn Smith, Annaliese Ferguson, Wendy Hayton (Secretary, Minutes)


Larry Mitchell, Guinny Sorensen, Peter Straka


Dustyn O’Leary as Chair welcomed attendees to the meeting.

  1. Approval of AGM Minutes held on 30 June 2015

The Minutes of the last AGM, held on 30 June 2015 were confirmed and accepted.

Moved: Terri Ryder

Seconded Judith Williams

Matters Arising

Judith Williams proposed that the Secretary be a member of the independently elected Committee members. This had not been the case at the 2015 meeting, but was normal for the Forum in the past. This was agreed.

  1. Chair’s Report for year 2015-2016

Dustyn O’Leary apologised for not having circulated the report of the Co-Chairs (herself and Larry Mitchell). It would be circulated with the minutes.

She highlighted the main events of the past year in the Forum. Hans Everts had successfully applied for a Local Board Grant for $11,750.43 for the second stage of the River Park Walkway.  The purpose of the grant is fence and culvert materials, digger and tractor hire, and riparian planting costs. Culverts were purchased $972.03 by Peter Straka, leaving $10778.40 in the grant.  This money needs to be spent in the next 6 months, or an extension will need to be applied for from the Local Board. Currently the weather is not suitable for planting and fencing but the project should be able to be re-commenced in the next 3 months and completed within the 6 month timeframe. Thanks to Peter Straka and Paul Manton, as well as Hans for their work so far.

Hans Everts resigned in November and Larry Mitchell and Dustyn O’Leary were appointed as Co-Chairs for 6 months.

During the year there were 2 presentations regarding the possible provision of local broadband services, and 1 from the NZTA on the progress on the new Puhoi to Warkworth motorway so far.

A survey had been carried out in the community regarding projects for Forum involvement and their prioritisation, and Workshops arranged in conjunction with the Local Board to discuss these projects further in July. One Workshop/Open Day had already been held by the Puhoi Historical Society the previous weekend.

The Chair’s report was accepted.

Moved: Judith Williams

Seconded: Russell Green

  1. Financial Report for year 2015-2016

Jenny Schollum spoke to her previously circulated, comprehensive financial reports for the financial year ended 31 March 2016. Without the $11,750.43 Council Grant and the donation of $450 from the Trivial Pursuits evening, the Forum was running at a slight loss. This year (2016-2017) there were 39 fully paid up members, as compared with 29 last year.

The Treasurer’s report was gratefully accepted.

Moved: Jenny Schollum

Seconded: Dustyn O’Leary

  1. Correspondence

Letters appointing Club and Group representatives had been received from:

Puhoi Historical Society

Puhoi Centennial Hall

Puhoi Town Library

Waiwera Valley Association

Puhoi Farmers’ Market

  1. Voting on Proposed Changes to the PCF Constitution (as put forward in draft at the May 2016 meeting and circulated by email for feedback)

Dustyn O’Leary reported that she had incorporated all the feedback into the last version of the draft Constitution. Voting papers were distributed to all financial members. The vote was counted, and the result was 25 members for the amended Constitution and 7 against making 78% of those present and the required majority achieved.

Motion 1

THAT the changes to the Forum Constitution be accepted as per the latest June version (circulated at the meeting) and submitted to the Registrar of Incorporated Societies for ratification.

Moved: Dustyn O’Leary

Seconded: Gavin Donaldson


  1. Voting for Club Representatives and Officers

Under Incorporated Society Rules, the voting for a new Chair, Deputy Chair, Treasurer, Secretary and Representatives needed to be done under the current constitution. Once the amended Constitution is registered with the Registrar of Incorporated Societies, the Committee will be dissolved and voting revert to all paid up Members of the Forum.

Acceptance of Club and Group Representatives

The following were therefore elected as a Committee in the meantime.

Puhoi Rural Fire Force – Russell Green

Puhoi Historical Society – Sheryll Titford

Puhoi Library – Sandra Beagley

Puhoi Farmers Market – Judith Williams

Puhoi Centennial Hall Committee – Val Smith (main contact)

Puhoi Church Properties Committee – Bernadette Straka

Puhoi Sports Club – Ian Boothroyd

Puhoi Pioneers Memorial Park – Paul Manton/Peter Straka

Puhoi Horse Riding Group – Paul Manton

Puhoi Public Space Development and Road Safety Group – Kristin Gillies

Puhoi Eco System Group – Sorrel O’Leary

Puhoi Civil Defence and Neighbourhood Support – Russell Green

Waiwera Valley Association – Brian Titford

The Club/Group Representatives for 2016-2017 were accepted.

Moved: Dustyn O’Leary

Seconded: Terri Ryder

Nomination of Independent Committee Members

Jim Sephton – Moved Terri Ryder, Seconded Paul Manton

Mike Swain – Moved Judith Williams, Seconded Terri Ryder

Dustyn O’Leary – Moved Gavin Donaldson, Seconded Wendy Hayton

Terri Ryder – Moved Kristin Gillies, Seconded Dustyn O’Leary

Jenny Schollum – Moved Gavin Donaldson, Seconded Sheryll Titford

Wendy Hayton – Moved Judith Williams, Seconded Dustyn O’Leary

The Independent Committee Members were accepted.

Moved: Dustyn O’Leary

Seconded: Jenny Neel

Approval of Co-Chairs

Dustyn O’Leary, Co-Chair, moved Russell Green, seconded Paul Manton

Paul Manton, Co-Chair, moved Jim Sephton, seconded Kristin Gillies

Unanimously accepted.

Moved: Dustyn O’Leary

Seconded: Paul Manton


Approval of Deputy Chair

Kristin Gillies, moved Judith Williams, seconded Gavin Donaldson.

Unanimously accepted.

Moved: Dustyn O’Leary

Seconded: Wendy Hayton


Approval of Secretary

Wendy Hayton, moved Sorrel O’Leary, seconded Paul Manton.

Unanimously accepted

Moved: Dustyn O’Leary

Seconded: Gavin Donaldson


Approval of Treasurer

Jenny Schollum, moved Dustyn O’Leary, seconded Judith Williams

Unanimously accepted.

Moved: Russell Green

Seconded: Wendy Hayton


Meeting closed: 8.10pm

Signed: ………………………………………………………………………………………

Bring Home The Bacon!

salamiMaking your own Bacon, Salami & Chorizo

A practical workshop
Does the idea of making your own traditionally cured and great-tasting meat products excite you?

Could a practical workshop, in which you see how easy it all is, kick-start that hobby?
I will be running a one-day practical workshop, which focuses on making bacon, salami, chorizo and a few other meat small goods. You will see a simple set-up for cold smoking and air-drying meat products in action.

There will be a maximum of three participants on the day. This ensures a real hands-on experience. Total cost for the day will be $300. This includes breakfast, lunch, and a finishing drink on me at the local pub in Puhoi. The workshop is planned for Saturday the 30th of July.

Please email me on

Alternatively, ring me in the evening or weekend on 09 972 3390


Post-AGM Forum Meeting: Tuesday 28 JUNE 2016




  1. Apologies

  1. Confirmation of the Minutes of previous Meeting held on 31 May 2016

  1. Matters Arising from those Minutes (not appearing on this Agenda)

  1. Treasurer’s Report – for May 2016 – Jenny Schollum

  1. Project Workshops – Dustyn O’Leary

Update on Progress

Matakana Coast Trail Trust – update on trail workshop and discussion on the Forum’s

involvement going forward.

  1. General Business

  1. Farmers’ Market – update

  2. Update on wetland in the Puhoi Pioneers Memorial Park – feedback from discussion with Kevin regarding fencing and replanting.


The next meeting and AGM will be held on Tuesday 26 July 2016 at 7.30pm.

New Celtic Sessions Time

Alan Wagstaff tells us that the burgeoning Celtic Sessions are now attracting 40-plus musicians in a prodigious and delightful harmonic cacophony.

They will be running every other week commencing this Thursday, at the Puhoi Hall, 7:15 to 9:46 (I’m not sure of the significance of the 46 but I suspect I’m about to be enlightened)