MINUTES OF THE PUHOI FORUM COMMUNITY MEETING
HELD AT PUHOI SPORTS CLUB ON 28 JUNE 2016 commencing at 8.10pm
PRESENT: Dustyn O’Leary (Chair) Judith Williams, Jenny Schollum (Treasurer), Terri Ryder, Helen Darnell, John Simons, , Ian Boothroyd, Sandra Beagley, Beth Houlbrooke (Rodney Local Board), Kristin Gillies, Jim Sephton, Russell Green, Paul Manton, Sorrel O’Leary, Gavin Donaldson, Sheryll Titford, Brian Titford, Jenny Neel, Mike Swain, Val Smith, Graham Bockley, Pat Bockley, Terri Ryder, Derek Broadmore, Roz Broadmore, Fran Endemann, Bernadette Straka, Clinton McClean, Martyn Smith, Annaliese Ferguson, Wendy Hayton (Secretary, Minutes)
APOLOGIES: Larry Mitchell, Guinny Sorensen, Peter Straka
MINUTES OF PREVIOUS MEETING 31 MAY 2016
The minutes of the meeting held on 31 May 2016 had been previously circulated. These were accepted as being a true and accurate record.
THAT the minutes of the meeting held on 31 May 2016 be confirmed as a true and accurate record.
Moved: Gavin Donaldson
Seconded: Paul Manton
Rodney Local Board Public Meetings
Judith Williams reported back as requested at the last meeting regarding the 8th October 2016 Council elections. She is still gathering information but has been in touch with Democracy Services at the Council. Since these elections are for Mayor, Councillors and Local Board, Judith wondered whether the Forum were still interested in inviting just some or all of those standing for election to speak. Beth Houlbrooke suggested inviting all, since not everyone would turn up. There is still a question of costs. Judith is to follow up further and report to the July meeting.
Action: Judith Williams
Progress on Wetland
Dustyn had clarified that the grant is for fencing and culvert materials, digger and tractor hire, and riparian planting costs. It had been established that Kevin the lease farmer is happy to fill in the drain, once the weather gets better, and liaise with the fencing. The rest of the grant should be spent in the next 6 months, but this could be extended upon application to the Local Board.
School Bus Turnaround
Terri Ryder had spoken to Nick at the Puhoi Store, who had spoken to AT. Nick felt that the proposed turnaround stop in the layby by the Hall was unsuitable and dangerous and is happy to continue having the children catch the bus from the Store, so long as parents are informed that they must have their children under control. Some children are dropped off an hour before the bus comes and there has been theft and damage.
AT are attending the Workshop on the Village Centre, and the situation will be discussed again there. It is considered that the Puhoi Store is the safest option.
It was agreed that Judith Williams’ newsletter and Mike Swain’s website should carry information for parents and children on this situation. If things do not improve, then the Forum could consider the next step. Terri is to email Judith and Mike with the appropriate wording.
TREASURER’S REPORT FOR MAY
Jenny Schollum spoke to her previously circulated report.
Payment of $30 to Forum Secretary was agreed.
THAT the Treasurer’s Report for April 2016 be accepted.
Moved: Terri Ryder
Seconded: Dustyn O’Leary
Dustyn reminded Workshop leaders that Cissy Rock from the Council would be in touch
with them to help plan their Workshops, and once they had agreed, individual groups are
responsible for organizing advertising and flyers etc.
MATAKANA COAST TRAIL TRUST
Dustyn, Sorrel and Kathy had attended a Rodney region workshop on this about 5 weeks ago. They have established the Matakana Coast Trail Trust as an overarching group over the smaller community groups, including the Puhoi Forum. Kathy volunteered to be the Forum representative on this Trust. It was agreed that Puhoi representation is very important. A number of Forum members expressed their interest in being involved in this project. Mike Swain is to talk to Kathy about involvement and to report back to the July meeting. It is a very big project and it is currently awaiting engineering reports on swing bridges and other construction.
Action: Mike Swain
Farmers’ Market Update
Judith Williams reported that the August Farmers’ Market will focus on young talent (for children up to the age of 18).
Puhoi Historical Society Report
Sheryll Titford reported that the Society had hosted a number of tour groups from Auckland very successfully. The Society had organized the commemoration of the Puhoi 153 anniversary of settlers landing with a dance the previous Saturday and Mass, wreath laying and dancing on the Sunday.
There was a Workshop at the Museum to encourage people to understand more about
the Museum’s activities on the Sunday, including restoration of old photos. This
service will be available ongoing. Please get in touch with Sheryll or Jenny. Cissy
Rock had helped organize a scavenger hunt at the Museum as part of the Workshop.
Sheryll thanked all those involved for their help.
Local Board Report – Beth Houlbrooke
Beth reported on the year 2015-2016. She is currently the Local Board’s representative for Puhoi, although at the election on 8th October this may change. The Local Board has, in the recent past, funded the pedestrian footbridge, the grant of $11,750 for the walkway, the Puhoi Historical Society ($600 for a project), and received deputations from the Road Safety Group and the Sports Club. The Local Board is also funding the current Forum Workshops and providing Cissy Rock as a facilitator. Two ANZAC day wreaths have also been funded.
Beth also is available to meet with individuals about any and all issues to do with walkways, paths, the park etc. If anyone has any issues, the first port of call is the Auckland Council’s website complaints system, which works well. AT have a similar facility. If answers forthcoming from this website system are not satisfactory, Beth is the next port of call to bring issues up with.
Dustyn thanked Beth for her attendance during the year.
Dogs have recently destroyed 14 sheep as well as other stock. It was proposed that if anyone catches a stray dog they call the 0800 Council number for the Dog Ranger, who will take it to the Pound in Silverdale, where it will be well looked after. This seems to be a growing problem. There was also a suggestion that if anyone finds a dog whose owner they know, it would be courteous to return the dog to its rightful owner, rather than involving the Dog Ranger.
Sports Club Update
Ian Boothroyd reported that the new tennis courts, funded by the Council’s Parks Department, are taking a little longer than expected due to poor foundations. The concrete has currently been left to cure for 2 months. They will be used for tennis, netball, 5 a side soccer and will be available to anyone in the community. The Sports Club will be holding events on the Courts from time to time, and will have oversight of the equipment. Fencing will occur shortly.
The Club now has wifi and a screen for presentations which can be used by other clubs and societies. The Club puts out a weekly newsletter in the winter, mainly concerned with soccer, and is likely to continue into the summer. Ian is considering a wider spread of the newsletter via Mike Swain’s website.
A new initiative is being started on Wednesdays when the Club will open in the evening for pool, darts, card games etc. The kitchen and bar will also be open. This is on a trial basis.
Letters of thanks
The next meeting will be held on Tuesday 26 July at 7.30pm.