Minutes of the Puhoi Forum Community Meeting 18th April 2017

MINUTES OF THE PUHOI FORUM COMMUNITY MEETING

HELD AT PUHOI SPORTS CLUB ON 18 APRIL 2017 commencing at 7.30pm

PRESENT: Paul Manton (Chair), Dustyn O’Leary (Co-Chair), Jenny Schollum (Treasurer), Judith Williams, Sheryll Titford, Brian Titford, Sorrel O’Leary, Kristin Gillies, Gary Wenzlick, Johan Rijnbende, Beth Houlbrooke (Rodney Local Board), Tessa Berger (Rodney Local Board),, Christine Mundell, Terri Ryder, Sarah Churchouse, Martyn smith Wendy Hayton (Secretary, Minutes)

APOLOGIES: Russell Green, Heston Prosper-Smith, Mike Swain, Jenny Neel, Val Smith, Marg Nelson, Pat and Grahamde3 Backley

1. MINUTES OF PREVIOUS MEETING 28 MARCH 2017

The minutes of the meeting held on 28 March 2017 had been previously circulated. The minutes were accepted as being a true and accurate record.

Motion 1

THAT the minutes of the meeting held on 28 March 2017 be confirmed as a true and accurate record.

Moved: Paul Manton

Seconded: Terri Ryder

Carried

Matters Arising

Chris Mundell referred to the reference in the minutes to the paddock with hay that was going to be planted out as wetland and reference to a discussion at a previous meeting. Chris had checked and reported that it was said that the issue of wetland or not would be put before the two farmers involved. Minutes of previous years’ meetings had said that if that land were put into wetland, it could never be put back to a hay paddock. However, there appears to have been no motion made regarding any decision. Dustyn said the issue had been discussed with Kevin and representative Forum members, and agreed that he would not cut it and in future when planting the walkway this area would be left as wetland. Dustyn will circulate minutes where this is covered in order to clarify.

Action: Dustyn

  1. TREASURER’S REPORT for MARCH 2017/ End Financial Year – previously circulated

Payments for the month were for the Sports Club meeting venue and a new member subscription. THAT the secretarial payment for $30 was approved. It was noted that the Sport’s Club rental fee has increased as from 1 April 2017. It was agreed that Jenny would send the accounts through to Larry Mitchell to get audited. Subscriptions will be due prior to the AGM in June.

Motion 2

THAT the secretarial payment for $30 was approved, and THAT the Treasurer’s report for March 2017 and the end of the 2106/2017 Financial year was accepted.

Moved: Judith

Seconded: Paul

Carried

  1. PIONIEER RIVER PARK

Paul Manton gave an update on the river walkway. There has been little progress on the fencing because of wet weather. The Council arborists have not yet got involved, although they have visited the site.

The Forum leases from the Council all the land in the River Park (land to the left hand side of the bridge, through the metal gate), including walkways and planting, and sublets a substantial amount of this land to Kevin Jones (farmer) on a 5 year sublease, This lease has currently another 2 years or so to run (half way through). Kevin has indicated a desire to continue leasing the land once the lease comes up for renewal.

Paul Manton reported that the Council have sent documentation for renewal of the River Park land lease by the Forum. He requested approval to send these forms in to the Council. The lease is 10 x 10 years. This lease reflects the changeover from the Rodney Council to the Auckland Council. There is no change otherwise. Discussion took place. There is an income stream to the Forum at the moment from Kevin Jones, lessee of the farmland.

The whole Park is under the Council lease. The building of the Sports Club and surrounding land to the right hand side of the bridge is not included in the Forum’s lease. This is leased to the Sports Club by the Council.

It was agreed that Paul should send in the documents for lease renewal to the Council by a show of hands.

Judith Williams reported that a tree had fallen into the river in the storms. This is on public land. It appeared as if it might dam the river. Judith rang the Council storm water help line and lodged a request for assistance. It was suggested that a contractor be brought in to do the work, in order to avoid delays. To date, nothing has happened. It was agreed that Judith should log the call and get a reference number and email the Council (Tessa Berger).by email with the details.

  1. FUTURE PROJECTS/ACTIVITIES FOR THE MEMORIAL PARK

This is ongoing. Some really good ideas have been received. More time and ideas are needed. Sarah Churchouse carried out a brief survey of Puhoi residents on her own account. She reported that the overwhelming response was that little should be changed. There was very little support for more building or tourist development. Park use included cycling, dog walking and leisure walks. Paul thanked Sarah for this information and welcomed her feedback and contribution.

Judith asked to table information about her views buildings in the Puhoi Memorial Park. This information accompanies the minutes.

  1. GENERAL BUSINESS

  1. Working Groups

Traffic Safety/Walkways

Dustyn reported that Greenways have approached the Forum for a letter of support for their grant to develop a number of pathways. Duistyn proposed giving this support, conditional on Greenways further consultation with the Forum on a number of issues (e.g. planning for parking

etc). This is a long term project. It was agreed in principle by a show of hands, so long as these are multi use pathways

Neighbourhood Support and Civil Defence

Judith reported 21 streets need coordinators. She has about 12.

  1. Village Market

Celebrating ethnicities on 30th April. The pub has ATM facilities for this (not the shop).

  1. ANZAC Day – being organized by the PHS.

  2. Council 3 Year Strategic Plan Consultation.

Beth Houlbrooke reported that the Council is about to do more consultation on the 3 year strategic plan for the Rodney Local Board area – budget allocations are based on community feedback for projects over the next 3 years.

The meeting closed at 8.35pm.

NEXT MEETING

The next meeting will be held on Tuesday 30th May at 7.30pm.