[from Russell Green]
A reminder that the open fire season starts on Saturday 1st April.
We would like to thank the residents of Puhoi for conforming to the restricted Fire season, thanks,
Please let everyone know that we can still put it out, even if it doesn’t need a permit, if it is dangerous or a smoke nuisance or burning at night.
MINUTES OF THE PUHOI FORUM COMMUNITY MEETING
HELD AT PUHOI SPORTS CLUB ON 28 FEBRUARY 2017 commencing at 7.30pm
PRESENT: Paul Manton (Chair), Dustyn O’Leary (Co-Chair), Tessa Berger (Rodney Local Board), Jenny Schollum (Treasurer), Judith Williams, Sandra Beagley, Sorrel O’Leary, Paul Fearon, Bitten Fearon, Gavin Donaldson, Christine Mundell, Derek Broadmore, Mike Swain, Jenny Neel, Val Smith, Sheryll Titford, Brian Titford, Terri Ryder, Marg Nelson, Kristin Gillies, Heston Prospere-Smith, Wendy Hayton (Secretary, Minutes)
APOLOGIES: Beth Houlbrooke (Rodney Local Board), Pat and Graham Backley, Gillian Seymour, Peter Cooley, Russell Green.
1. MINUTES OF PREVIOUS MEETING 31 JANUARY 2017
The minutes of the meeting held on 31 January 2017 had been previously circulated. These were accepted as being a true and accurate record.
THAT the minutes of the meeting held on 31 January 2017 be confirmed as a true and accurate record.
Moved: Dustyn O’Leary
Seconded: Chris Mundell
TREASURER’S REPORT for January 2017– previously circulated
That approval be given to pay the Sports Club for venue hire for 8 meetings July 2016 to March 2017, (less December) before the end of March so that it will come into this financial years accounts. $15 per meeting = $120. AND THAT the secretarial payment for $30 was approved. The Treasurer’s report for January 2017 was accepted.
Moved: Paul Manton
Seconded: Jenny Schollum
PIONIEER RIVER PARK
Paul Manton gave an update on the walkway. Kevin Jones will be putting the culverts in in March. The Arborist from Council should also be coming to take care of the macrocarpa trees in the next month. Paul and a number of others will be starting the fencing, hopefully by the end of March.
Gavin Donaldson updated the meeting on the River Park trees. He spoke to the Council arborist before Xmas and showed him the site. He followed this up mid February and the met with the Treescape contractor on site. The works order is now in place. They can’t give a date as yet. However, Gavin needs Kevin’s contact details to let him know when they do commence the work for access purposes.
Planting of River bank
The plants already planted need to be investigated to see how they have survived. Dustyn, Sorrel and others are to have a look and report back. Dustyn is happy to take responsibility for further planting at the appropriate time.
Action: Sorrel O’Leary
CIVIL DEFENCE AND NEIGHBOURHOOD SUPPORT
Judith moved that the permanent agenda item ‘Civil Defence’ agreed at the last meeting, be added to include ‘Neighbourhood Support’. It was agreed that Civil Defence and Neighbourhood Support should act as a Forum Working Group, along with the other groups.
Judith is taking care of the Neighbourhood Support part, while Heston is to focus on Civil Defence.
Neighbourhood Support – for burglaries etc and also natural event risks, such as bush fire, flooding etc. Judith is hoping to set up a phone tree.
Judith read a report to the meeting outlining information about Neighbourhood Support. She will be sending this report round to all members by email.
She proposed informal Neighbourhood Support groups under a ‘street co-ordinator’ and listed all the roads involved.
The meeting was informed that anyone can sign up for emails from the Red Cross and Auckland Council to get severe weather and other Civil Defence warnings and information. Some information would be better put up on Mike Swain’s website, Puhoi Facebook page etc.
These media would not be appropriate for urgent warnings. Decisions need to be made as to which information source is the most suitable for the different types of information.
Russell Green had passed on to Judith an old copy of a Civil Defence plan called ‘A Civil Defence Emergency Plan for Puhoi and Upper Waiwera (Draft not signed off). It is professional, detailed and very comprehensive. It seems to have been dropped, however. Council funding for Civil Defence has been substantially reduced.
Judith is to report back on progress with Neighbourhood Support to the next meeting.
Heston clarified that Civil Defence as such no longer exists. It is now Crisis Response Groups (CRG). Heston is getting plans regarding the flooding etc sent to him from Auckland Council. A CRG workshop is to be given for training and information on Friday 24 March in the former CD Headquarters in Auckland. Heston is to send through more email information, and it would be helpful if there could be attendees from the Forum. Further help for Heston would be useful – requests to be sent through Mike’s website. It was agreed a working group is to be formed.
Action: Heston Prospere-Smith
Heston informed the meeting that basically, Puhoi has to work out its own, independent Civil Defence plan for flooding and other natural emergencies.
Submission to Council re Saleyards’ Road development
This submission is not being progressed by the Council. The meeting thanked Derek Broadmore and his team for all their efforts.
Puhoi Memorial Park Reserve Management Plan
Tessa Berger stated that the plans are reviewed by the Council from time to time. However, Council has not had the resources to review the Puhoi Memorial Park plan since it was established. A new review team has been put together from 1 July 2017. She stated that as part of this review, if the community wants to change the current management plan, a proposal needs to be put forward to the Review Committee and they will build into their review. Small changes requested by the community that are currently envisaged by the plan can be done quite quickly, but other than this e.g. a café or business or community building has a long and involved process for approval. Currently it is designated as an open space area for recreation. The review process is a fully notified public process. The more the community wishes to move away from the current plan, the longer it will take. Tessa to forward information to Dustyn for circulation to members.
Existing leases on the land have their own parameters. They don’t all align with the Reserve Management plan at this point as they came under the old RDC. All this is under review under the auspices of the new Council who intend to align the old RDC regulations with the new ones.
Horse riding and future bridle ways
Paul Manton reported that horse riding community is growing in the Puhoi area. New tracks being made or repaired are being made for cycles, walkers, horses and dogs. There should be an awareness that any new track should be multi-use, and plan to provide room for horse.
Working Groups Update
Traffic Safety Group
There was a Greenway stand with a full map of tracks and trails at the Puhoi market. The Traffic Safety Group has provided feedback to Greenway on what they have proposed. A trail was indicated further down the valley which the Traffic Safety Group didn’t think would be practical. They showed the proposed future walkway to SH1 from the village on wrong side of the river. The map will be adjusted accordingly. The Traffic Safety Group raised the fact that the proposed future Puhoi to Pakiri walkway would need a car park.
Dustyn and Sorrel have done some work on Gillian’s walkway. It is intended to put in poles to mark where it begins and ends in order to open it, and after that to put in the work needed to clear it. There may be some Council funding available for this.
Not much progress has been made with the application for approval to AT regarding the timber bollards alongside the village main road to prevent parking there at busy times.
A concern was raised about adequate lighting is available to stop people falling on these.
Tessa Berger queried whether there be a more aesthetically pleasing way of creating a barrier other than timber bollards? She could talk with some people she is currently working with about this. It was agreed that Tessa could look into this and provide feedback. It might be funded.
Dustyn responded that a lot of research has been done on these bollards on this which is rustic and low cost. There is a plan for the whole centre of Puhoi to beautify it. Dustyn is to liaise with Tessa.
If the AT permissions are granted and funding is sought it was suggested that any funding
application includes more parking space up Krippner Road.
That once AT approval for the timber bollards is granted, that the Forum approves an application for funding for the project goes ahead, to avoid further delays.
Moved: Dustyn O’Leary
Seconded: Paul Manton
School Bus stop/congestion alternatives
Terri Ryder has spoken to a number of people involved, and one school bus route could be extended up to Remiger Road (as was previously the case). This would take a lot of congestion away from the village, and the bus would turn around in a more convenient place. This at the moment is only the Orewa children. There are 18 children (at least) involved. Terri reported that the proposal just needs to be put in writing and submitted.
Russell Green had circulated a different proposal to deal with this issue to be discussed at this Forum meeting, as an alternative to what had already been put forward. Paul Fearon had drawn up a personal response to this proposal (not discussed) and asked the secretary to pass this on to Russell. It was agreed Russell’s plan could be most useful.
It was reported that the introduction of a lower speed limit on SH1 at the Puhoi junction has been delayed for greater consultation and could be some time away from any kind of implementation.
Puhoi Heritage Little Village – Marg Nelson
Marg Nelson read a report on this topic. She stated that this is her own project, not Larry Mitchell’s. Idea for a model village were first put forward 54 years ago. Marg did not initially want to start with the Blacksmith’s shop, rather buildings on the wharf, but is happy to support this now. Marg referred to the possibility of putting up a Blacksmith’s shop (which can be taken away) by 29 June on the Council land. No application has been made to Council for grants. Marg has sought information from Council regarding what consents are needed. The Puhoi Historical Society is not a part of the Little Village project. She referred to the many settlers and descendants who built up Puhoi and who have come since.
Paul Manton thanked Marg for the clarification. Marg confirmed that the Puhoi Little Village team is still holding a public meeting on 12th March in the community hall for all to become better informed. Paul clarified that the Forum is happy for community members to speak to the Forum about their projects, but the Little Village is not a Forum project.
New Museum premises
Gavin Donaldson raised the issue as to whether or not there might be an opportunity for the Puhoi Historical Society to use the old Schollum house which will be removed as part of the Northern Expressway project. Paul Manton commented that it has been considered by a number of interested groups. Any interested party has to prove that they have the funding and a place to put it. PHS has looked at this but agreed that it is an old building and would be costly to renovate to the right standard for a museum.
Gavin raised the fact that the Forum had already put forward to Transit NZ a wish list of items from the community should tenderers for the Northern Expressway wish to facilitate community funding. Paul responded that NZTA choses where the money goes, and it may only possibly amount to in the region of $25k. Paul reinforced his genuine support for the Museum’s need to move to a new building and stated that the Forum is behind this.
Village Market – 9th birthday
Judith Williams reported that the previous Sunday’s market was a good day. From its proceeds
the Market gave $100 to the PHS’ children’s dance group, a further gift of money to the Ahuroa
School for fruit trees and additional money was donated to the Fire Station.
Meeting closed at 9.30pm
The next meeting will be held on Tuesday 28th March at 7.30pm at the Puhoi Sports Club.
PUHOI COMMUNITY FORUM
MEETING TO BE HELD ON TUESDAY 28 MARCH 2017 at 7.30pm at
THE PUHOI SPORTS CLUB – CHAIRPERSON – DUSTYN O’LEARY
Confirmation of the Minutes of previous Meeting held on 28 February 2017
Matters Arising from those Minutes (not appearing on this Agenda)
Treasurer’s Report for February 2017 – Jenny Schollum
Puhoi Pioneer Memorial Park
Update of river park walkway – Paul Manton
Summary of Little Village Information Day held 12 March, for those unable to attend.
Could members please put forward ideas for future projects worthy of attention of the
(i) Civil Defence – update – Judith Williams, Heston Prosper-Smith
Working Groups – updates
Traffic Safety Initiatives – Progress
Village market update
NEXT MEETING The next meeting will be held on Tuesday April 25 2017 at 7.30pm.
Puhoi Sports Club.
The committee is seeking expressions of interest from suitable persons to operate and run the kitchen facilities at the Puhoi Sports Club.
All applicants must meet any requirements of the Food Act 2014 as necessary or be willing to get these, have a suitable Food Control Plan to use or belong to a National Programme as required.
All applicants must hold a current Public Liability Insurance Policy.
Inspection of the facilities is encouraged where we can describe the clubs requirements in more detail.
Currently the club is open on Fridays for club members for soccer training and has the potential to open other nights throughout the year for other social events.
Private Functions are held throughout the year where a caterer is required as well.
The committee encourage the caterer to make use of the facility and run events on their own initiative.
If any of the above interest you please contact;
Club President; Ian Boothroyd -email@example.com
Russell Green 021655461 firstname.lastname@example.org
Just letting you know that Wendy English called to advise us that there are shifty characters about – the same ones that stole our tree ladder two years ago. Group of Samoan men driving up to houses and asking if people want tree work done. Basically casing out homes for burglaries. White double cab ute, Wendy has the rego, but can’t get through to police. We just want to let people know. I tried to get hold of Judith so she could spread the word, but no luck. Perhaps a word of caution in the newsletter?
Have your say on the future of our riverside park, take the online survey https://www.surveymonkey.com/r/DKZPGFG
More severe weather is likely to hit the Auckland region in the next 24 hours and Aucklanders are urged to be prepared.
The intense weather is not over yet and high winds are expected to hit the region tomorrow morning, bringing further disruption.
High winds may bring trees and powerlines down. Power companies are already managing some outages and are on standby for tomorrow.
Heavy rain and strong winds are forecast to return to the region between about 7am and 2pm, give or take.
The worst of the wind and rain should occur around noon or in the early afternoon and localised gusts of 120 km/hr are possible.
“In addition, there is a low risk of small tornadoes in coastal locations
What does this mean for you?
· Secure outdoor furniture and items
· Have a torch and battery-operated radio handy in case of power outages
· Avoid travel if possible. If you must go out, drive to the conditions – look out for debris and never drive through floodwater
· Bring pets inside overnight
· Consider closing curtains if windows may be broken by trees or debris
· Look out for neighbours and check on any that need help.
If life or property is at risk, call 111. If you experience stormwater issues or trees down on public land, call Auckland Council on (09) 301 0101. Council and emergency services are experiencing high call volumes so please be patient or call again later if your matter is not urgent.
Watercare urges Aucklanders to reduce water use
Water treatment at Watercare’s Ardmore plant has been slowed down to manage the amount of silt coming into the plant in water from its dams. As a result, Watercare is asking Aucklanders to reduce their water use by 20 litres (two buckets) per day. Read more on Watercare’s website.
[from Jeff Lyford, Parks and Places Specialist , Auckland Council, Orewa]
Posting this response from Auckland Council as it has had a wide circulation already in the village, FYI to the community. Please note Little Village information day on Sunday 12th March 11:30am-2:00pm. Do go along and air your views to the team – Ed.
Thanks to everyone who has provided input of feedback over the last couple of weeks. Council Staff are conscious that this has the potential to be a great project, but before any decisions are reached there is a process to undertake. I have broken it into several stages in an attempt to provide clarity.
- To obtain landowner approval from the Rodney Local Board for the placement of a building on a Recreation Reserve such as Puhoi Pioneers Memorial Park, you must show clearly documented support from the wider community and user groups for what you are proposing to do.
What this means in practice, is that you must show that a substantial majority of the local community either support the proposal or at the very least do not oppose it. We would expect that people are:
- a) given the opportunity to listen to information and discuss the matter in an open community forum, such as the one scheduled on 12 March and
- b) also provided with the opportunity express their views anonymously, e.g., via a simple survey monkey.
Changes to the status quo on Recreation Reserves require a high standard of community consultation.
- A Community Lease is required to site a building on a Reserve. A lease passes the responsibility for the ‘improvements’ to the applicant within the terms of the lease.
In this instance, a lease for the proposed purpose is not explicitly contemplated in the Reserve Management Plan; this makes the leasing process more complex. The attached Community Occupancy Guidelines set the process.
- a) The group needs to be registered as an incorporated society or charitable trust as set out in the Auckland Council Community Occupancy Guidelines 2012 (AC COG 2012)(attached).
- b) The group needs to have a business plan and a strategic plan or be prepared to work on plans detailing its proposal.
- c) The group needs to have initial concept plans for its proposal.
- d) Council Staff would workshop the proposal with the local board, staff may be required to recommend to the local board that a expressions of interest process be undertaken (page 10, AC COG 2012).
- e) Subject to above steps have being met satisfactorily, then Staff would report to the local board recommending approval be given to Council to publicly notify and engage with iwi about the proposal. If there are any submissions received that object to the proposal a hearing would be held made up with an appointed panel and Commissioner. This could be an independent panel or consist of local board members.
- Landowner Approval, is the final approval from the Local Board,
- a) Subject to the process above and the EOI and Public/Iwi notification process, the Land Use Advisor and The Community Lease Advisor jointly report to the local board, recommending that landowner approval, agreement to lease and a community lease for the proposal are approved.
- b) This process does not preclude the applicants responsibility to apply for all regulatory consents that may be required to undertake the project (e.g., building and resource consents).
Any questions on the community engagement please speak with Sue Dodds. Sue will be attending the public meet on the March 12 and will act as the conduit between the project group and Council.
The lease process is a legal agreement; Karen Walby can clarify the details and answer any questions.
I hope this explains the decision making process and gives a good steer to Larry and the rest of the project team on their next steps. Hopefully this has also provided some surety to the wider community that a robust process of community and Local Board engagement is required before any decisions are reached.
Jeff Lyford| Parks and Places Specialist | Park Services
Ph 09 301 0101| Extn: (44)3168 | Mobile 021 581 501| Fax 09 301 0100
Auckland Council, Level 2, Orewa Service Centre, 50 Centreway Drive, Orewa
Visit our website: www.aucklandcouncil.govt.nz