MINUTES OF THE PUHOI FORUM COMMUNITY MEETING
HELD AT PUHOI SPORTS CLUB ON 31 JANUARY 2017 commencing at 7.30pm
PRESENT: Dustyn O’Leary (Chair), Paul Manton (Co-Chair), Tessa Berger (Rodney Local Board), Jenny Schollum (Treasurer), Judith Williams, Sandra Beagley, Sorrel O’Leary, Gavin Donaldson, Christine Mundell, Derek Broadmore, Roz Broadmore, Mike Swain, Jenny Neel, Martyn Smith, Val Smith, Larry Mitchell, Russell Green, Terri Ryder, Wendy Hayton (Secretary, Minutes)
APOLOGIES: Kristin Gillies, Beth Houlbrooke (Rodney Local Board), Pat and Graham Backley, Gillian Seymour
MINUTES OF PREVIOUS MEETING 29 November 2016
The minutes of the meeting held on 29 November 2016 had been previously circulated. These were accepted as being a true and accurate record.
THAT the minutes of the meeting held on 29 November 2016 be confirmed as a true and accurate record.
Moved: Paul Manton
Seconded: Mike Swain
TREASURER’S REPORT for November/December 2016 – previously circulated
The November report included a $400 reimbursement from Scrubgrowers. This is for an overpayment that occurred prior to Jenny becoming Treasurer. Their accountant wanted it cleared up rather than saving it to be used later on. Interest is the only transaction during December.
The secretarial payment for $30 was approved. The Treasurer’s report for November/December 2016 was accepted.
Moved: Dustyn O’Leary
Seconded: Paul Manton
REVIEW OF PIONEER PARK MANAGEMENT PLAN
Sorrel O’Leary commented that this is a 5 year plan, now four years old and it needs to be reviewed and monitored to ensure it represents the Community’s needs and future plans.
The culverts will be in place from February. Rodney Straka will walk the fence line and provide a list or materials needed for the fence to Paul Manton.
Funding is available (grant expires August 2017) for planting to be done in the right season (up to 6000 plants), once the fencing has been done. A further extension of the grant by the Council is unlikely, so it is important to ensure all this is done prior to August 2017.
Action: Paul Manton and team
5 year goals for the Park
This is Council land, so while it cannot be taken for granted that Community plans will necessarily go ahead, the Council appreciates proactivity, feedback and regular communication on this.
There is currently a lease agreement to farm the land which has two and a half years still to run.
A comment was made that the current management plan refers only to existing buildings and not to any new building. It appears this was based on the 2007 plan which has not been recently reviewed. It was proposed that the existing management plan needs input and revision to reflect current and future use. There is no formal structure as to how to go about this, and procedures need to be clarified. Tessa Berger is to research how advisory committees to reserves in the local area operate and will report back to the February 28th meeting.
Action: Tessa Berger
That the correct process and procedures for revising the current Puhoi Pioneer Park be investigated in order to update the current plan of 2007.
Moved: Judith Williams
Seconded: Dustyn O’Leary
Discussion took place on the current uses for the Park, with all members present adding their input as to how they enjoy the facilities.
A query was raised as to who on the Council is responsible for the management of the Park? It appears that no one person is responsible for this particular reserve, but that it may fall under the Northern Area. Gavin Donaldson undertook to find out from the Parks Department of the Council, which has just been restructured, who has responsibility.
Action: Gavin Donaldson
Judith Williams reported that she and Hester Prosper Smith had attended a recent meeting on this. Heston will lead future discussion on this at the Forum. Preliminary thoughts are that a special team is needed to work on a Civil Defence plan for Puhoi to cover a variety
of emergency scenarios from flood to earthquake. It needs to have a permanent place on the Forum agenda in order to ensure there are updates and that the community is taking ownership of this.
The following are the basics of what is needed:
A storage place for Civil Defence equipment.
The provision of alternative sources of power in a prolonged outage. (Russell Green reported that the new Fire Station has these facilities)
A list of people who need emergency power (those who rely on it for medical equipment etc)
A buddy system and neighbourhood support on a street by street basis.
Flood plain plans.
That a report from the Civil Defence working group be placed on the Puhoi Agenda monthly on a permanent basis.
That Judith Williams will develop a phone tree for Puhoi for emergency use
That members of the Forum working group and the wider community work on a Civil Defence plan under the leadership of Heston Prosper Smith.
Moved: Judith Williams
Seconded: Russell Green
Macrocarpa Trees in Pioneer Park
Gavin Donaldson had a meeting with Northern Regional Park officers who looked at the trees and felt it is not appropriate to remove them but they will send their contractor Treescape to prune and remove the dead wood at their cost sometime in the new year.
Terri Ryder reported a waiting list for water deliveries of up to 3 weeks and advised those who need it to put their names down asap, to avoid too big a delay.
Traffic Safety Working Group
The Working Group took a deputation to the Local Board in December about the agreed roading proposals from the last Forum meeting. They are fully supportive of the plans so far. It is necessary to approach Auckland Transport regarding the timber bollards along the roadside and the walkway on Gillian’s Seymour’s land. An update will be given to the next meeting.
Other Working Groups
Dustyn reported that the Local Board had asked for information on what projects Puhoi might be wanting to make applications for Council funding in the coming financial year. At this stage they just needed bullet points. It was agreed that a list as represented at the 2016 Puhoi Community Workshops be forwarded i.e.:
That a bullet point list covering the main community projects that have official Forum support is to be forwarded to the Council at their request to give them a ‘heads up’ of
what the community is hoping for in terms of assistance and support in the coming year.
Moved: Dustyn O’Leary
Seconded: Gavin Donaldson
Incoming correspondence – letter from the Puhoi Historical Society
Dustyn read out a letter from Sheryll Titford of the PHS which set out the Society’s limited involvement with the Puhoi Little Village.
Russell reported that the new building should be finished in early April, which will be marked with an opening ceremony. It will have facilities to support the community in times of crisis or problems.
Puhoi Little Village
Larry Mitchell referred to the information Brochure circulated in late November. This document is on the Puhoi website. There will be a public information meeting in the Puhoi Village hall on Sunday 5th March, commencing at approximately 10.30am at which the team will be happy to answer any questions.
He intends to have an official opening of the Blacksmith’s shop on 29 June 2017.
There were a number of surprised comments from various Forum members at the meeting querying the validity of Larry’s suggestion that part of the Council owned Pioneer Park would be used for this project. The lease for farming the Park has another 2.5 years to run. No permissions or indications of permission have been granted, and there has been no public consultation so far. There was a feeling that Larry might be jumping the gun somewhat with this project. The 5th March public meeting will provide more information but is not a consultation meeting.
Resource consent, landowner consent (Local Board), publically notified application and building consents are all needed before the project can go ahead.
There are divided opinions amongst the Puhoi residents about the project and it was emphasized clearly that the Puhoi Little Village is not a Forum backed project. The Forum is happy for Larry to update the meetings as and when new developments occur. Larry was asked to give the Forum an assurance that there will be no suggestion to Council or to the public that the Little Village is a Forum backed project, because it is not. Larry was happy to comply.
The meeting closed at 9.15pm.
NEXT MEETING: The next meeting will be held on Tuesday 28 February 2017 at 7.30pm in the Sports Hall.